Job Title: Procurement Officer

Department: Supply Chain

Band: 6

Reports To: Operations Manager

Location-Country: Islamabad– Pakistan

Job Summary:

You will effectively perform various activities throughout the procurement cycle to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable. Your abilities will allow you to successfully support the quality and efficiency of procurement and purchasing activities applying the principles of stewardship, integrity, transparency, and accountability.

Job Responsibilities:

• Assist in fully compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring compliance with CRS procurement principles, standards, and policies, donor regulations, and local statutory requirements
• Assist the sourcing process and perform various activities to assist with ensuring the best value for money: market research, cost estimates, solicitation documents, bidding process facilitation, supplier identification and research, quality and availability of goods assessment, negotiation, contract/purchase order and other documents preparation.
• Collaboration with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Collect information to confirm that goods/services delivered are what have been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.
• Support Supply Chain Manager to organize and assign Request for Goods & Services Form
• Maintain correspondence and constant contact with suppliers to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications.
• Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement and inventory database to assist with control and accountability. Prepare reports and facilitate document retrieval.
• Assists with the maintenance of the procurement plan and the procurement tracking tool to facilitate timely communication of procurement/purchase needs, status updates on progress of all orders, and effective and efficient service delivery.
• Assists Supply Chain Manager in the continuous search for competent, reputable, and reliable suppliers of goods or services.
• Visits suppliers (company site, stores, and/or production facilities) to collect information and support the due diligence process.
• Purchases items following CRS procurement documents (i.e. Purchase Order), instructions, and standards.
• Supervise Prepares Payment Requests, ensuring all the supporting documentation is accurate and on file to assist the timely payment to vendors; and, follows up with requestors, suppliers, and other relevant parties to address any deficiencies and/or discrepancies.
• Handle scanning and electronic archiving of all Procurement files in timely manner
• Assist in managing Supplier Due Diligence process
• Assist in updating supplier registration and updating supplier database
• Any other task assigned by Supervisor

Typical Background, Experience & Requirements:

Education and Experience

• Bachelor's Degree, master’s degree is a plus.
• Minimum of 3 years work experience in supporting procurement/purchasing, logistics, and/or administration processes and activities.
• Good writing skills.
• Knowledge of local market conditions.
• Knowledge in MS Office package (Excel and Word).
• Having understanding on CRS P2P manual

Personal Skills

• Strong attention to detail with good organizational, time management and prioritization skills.
• Ethical conduct in accordance with recognized organizational codes of ethics
• Strong customer service orientation with excellent communication and interpersonal skills
• Proactive, resourceful, solutions oriented, and results oriented.

Required: English & Urdu speaking

Travel Required (40% in field)

Key Working Relationships:

Internal: Supply Chain Manager, Head of Admin and Finance, emergency coordinator, Senior Project officer, Program Managers, Country Manager, Operations Manager, Senior Management Team, Finance, Program Managers.

External: vendors, Partner Organizations, Auditors, Government Entities.

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Trusting Relationships
• Professional Growth
• Partnership
• Accountability

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Equal Opportunity Employer