DAI - Land Registration in Merged Areas (LRMA)
Finance and Operations Director
DAI - Land Registration in Merged Areas (LRMA)
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Posted date 12th January, 2022 Last date to apply 26th January, 2022
Country Pakistan Locations Peshawar
Category Finance
Type Contractual Positions 1
Status Closed

Program Overview

The Land Registration in Merged Areas (LRMA) activity is a United States Agency for International Development, (USAID) funded project that will support the establishment of a land registration system in the pilot seven sub-districts of the Merged Areas. The activity will improve the accessibility of land records; effectuate land transactions; allow the use of land as collateral and complement the Government of Khyber Pakhtunkhwa’s efforts under the Settlement and Land Record activity.

Overview of the Position:

The Finance and Operations Director oversees all project operations and human resources, including supervising staff responsible for finance, procurement and administration. They will ensure all deliverable timelines are met and coordinate closely with the MEL and technical teams. The Finance and Operations Director will play a pivotal role in overseeing adherence to the project’s Field operations Manual; USAID rules and regulations; contract requirements and limitations; financial; procurement, internal controls and operational reporting systems. They will directly supervise six operations, procurement and HR staff and will be responsible for the overall financial well-being of the project. They will work closely with the COP.  

Roles and Responsibilities:

Finance and Operations Director specific responsibilities will include, but are not limited to the following:

Management

  • Provide day-to-day management of the LRMA Operations team, ensuring compliant financial management, procurement, financial controls, and financial reporting requirements
  • Ensure the operational team is properly supervised, staffed and trained; clear policies and procedures are in place; appropriate internal controls and segregation of responsibilities are defined and maintained
  • Ensure security issues are properly coordinated with the Security Manager, by providing the necessary support and taking direction from security plans.
  • Maintain comprehensive knowledge of the project’s Field Operational Manual (FOM) and identify areas where policies, procedures and/or practices may not align with project practice and advise project management and recommendations
  • Ensure all documentation requirements are met across procurement, logistics, human resources and inventory management
  • Manage project facilities, operations, and logistics for effective and compliant operations
  • Identify and implement improvements to operational efficiencies and compliance across the project
  • Other duties as assigned by the supervisor

Financial Reporting

  • With the COP, develop budget pipelines, subcontracting plans, and all other required financial information
  • Ensure that any/all contractual financial reporting requirements are identified and complied with in a timely and accurate manger
  • Ensure that VAT reporting procedures are well documented and adhere to USAID and Pakistani regulations and requirements
  • Develop and submit other reports as necessary based on registration requirements to local authorities
  • Oversee the tracking and reporting of expenses by staff
  • Monitor partner/vendor payment schedules and obligations

Audit

  • Manage preparation for internal and external audits
  • Support responses and actions to internal audit findings
  • Conduct weekly reviews of backup documentation to ensure completeness, accuracy and full compliance with all regulations and the Field operations Manual to maintain audit readiness
  • Perform regular spot checks on project files
  • Ensure all required backup documentation is uploaded to DAI file management systems

General Accounting/Financial management

  • Oversee all field accounting procedures, ensuring that they are compliant with local laws, local regulations, DAI policies and procedures, and USAID regulations
  • Manage and account for all project expenditures
  • Review wire requests for field project implementation
  • Conduct regular cash flow analyses to ensure the availability of funds and the accurate maintaining of bank balances
  • Ensure invoices, advances and reimbursements, checks, and wire transfer payments are processed accurately
  • Ensure petty cash is maintained at an appropriate level for ongoing operational activities and that established petty cash guidelines are adhered to
  • Follow and maintain procedures to ensure the accurate and timely payment of travel advances and reimbursements for staff

Payroll

  • Ensure the timely and accurate processing and review of all payroll transactions, assuring compliance with established employment agreements and modifications
  • Approve overtime expenses (if applicable per Project Schedule of Authorities)
  • Ensures staff compliance with timekeeping policy and recordkeeping
  • Serves as backup for payroll processing when applicable

Financial Systems

  • Oversee and monitor use of field accounting system (FAS), cloud software for backup documentation, DAI’s operations system (TAMIS), etc.
  • Coordinate with home office system support teams to troubleshoot technical issues related to systems or operations

Other

  • Oversee project procurement processes and assure the most reasonable, expeditions, and appropriate procurement choices were made pursuant to DAI’s Field Operations Manual.
  • Maintain all personnel policies to ensure compliance with local labor law, tax law, and USAID regulations.
  • Ensure procurement, administrative and personnel files are properly documented, well-organized, updated and closed upon completion of an activity.

Minimum Qualifications:

  • At least 12-15 years of experience in financial management and compliance, inventory, procurement, subcontracting, and operations on USAID and other donor-funded programs
  • 10+ years senior Management experience on large donor funded programmes in Pakistan
  • Has detailed knowledge of USAID FAR and AIDAR regulations and systems for field operations management
  • Demonstrated knowledge of internal controls and audit processes (e.g. procurement, inventory, subcontract agreements etc)
  • Knowledge of Pakistan financial system and good networks with stakeholders in country
  • Experience leading project teams ensuring programme objectives are met.
  • Ability to identify, build relationships with and foster partnerships amongst relevant government and private sector actors in Pakistan at State and Federal level
  • Ability to work and influence practice at the Federal, State and Community level
  • Preferably has MBA Finance or other relevant degree.
  • Demonstrable ability to work in a culturally diverse environment
  • Willing and able to work in a challenging environment and can adapt to changing circumstances and to respond with flexibility and creativity.
  • Excellent communication skills (written and oral) in English and Urdu languages, proficiency in Pashto will be an advantage.
  • Excellent computer knowledge and other accounting/financial tools especially Microsoft Office, Excel etc.

DAI is an equal opportunity/affirmative action employer with a commitment to diversity. DAI does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, veteran status, or other non-merit factor.

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