Job Code and Title:

Program Officer - PKPGOF

Alternate Title

District Coordinator – Umerkot, Badin, Shahdadkot and Sanghar

Positions

04

Job Family

Program

Business Unit

Program

Cost Center

Country(s) Supporting

Takeda Project - Pakistan

Reporting Relationships

Reports to

Program Manager

Direct reports

District Staff

Job Purpose

The incumbent will have the overall responsibility as focal person to support Takeda Project in the specified district of Sindh, to implement and monitor activities related to project implementation, coordination and liaison at District level. Manage the interventions and, maintain inventory of project material, help in tracking project activities and support in consolidation of reports, organize reviews, record proceedings and ensure timely feedback for submission to Program department.

Key Performance Areas

Major Activities / Responsibilities

Percentage Worked

Center/Division Management

• Serve as focal person to coordinate the implementation of field Project activities at district level.
• Advocate and liaise with district level disaster preparedness groups/DDMA, to create multisectoral coordination groups for disaster preparedness
• Support quarterly meetings for multisectoral groups at the district level
• Coordinate work planning for health care providers, and community service providers
• Supervise and monitor CBO action plans in communities, and plan quarterly meetings with program team
• Coordinate and facilitate payments in the field as committed under agreement after due scrutiny and verification. Maintain record of documents for accounting and audit as required by Finance Department.
• Attend 20% activities of Partner to observe, validate and support in the field.
• Gather necessary data and information to support project implementation.
• Coordination with the PI Pakistan Office and project Consultants and keep record of progress/ results/ update share of related activities.
• Participate and record minutes of meetings and send them to Pathfinder office to update Pathfinder on progress of activities.
• Maintain complete pictorial records of all meetings at District level.
• Prepare and submit reports as required (monthly/quarterly) with regular time frequency by Program Department.
• Facilitate Pathfinder and donor during monitoring visit of activities.
• Undertake any other task related to the project as assigned by Pakistan office.

Minimally Required Job-Specific Competencies:

• Networking:Proven ability to network and manage multiple, complex pursuits.
  • Coordination: Demonstrated experience working on similar assignments and undertaking coordination and monitoring responsibilities
  • Reporting: Proven ability to read and interpret data for reporting. Proven ability to generate and present standard reports.
  • Software Applications: Advanced knowledge of MS PowerPoint, Excel, Access. Mastery of knowledge of Adobe Acrobat.  

• Problem-Solving: Proven ability to develop and present tailored solutions to specific needs and situations.

Minimally Required Organizational Competencies:

• Climate Change and Sexual and Reproductive Health and Rights Services: Advanced knowledge of climate change, family planning and reproductive health principles, practices and services, including program strategies and indicators.
• Analysis and Sound Judgement: Advanced analytical and trouble shooting skills. Ability to make sound judgments. Ability to improve processes, promote excellence and demonstrate accuracy and thoroughness.
• Communication: Advanced oral and written communication skills using different forms of media. Ability to translate complex concepts to individuals at all levels. Ability to speak across a range of technical issues that may be outside the individual’s area of expertise.
• Passion for Climate Change, Gender and Sexual and Reproductive Health Services: Commitment to  working on issues of climate change, family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices
• Influencing and Customer Service Skills:Proven ability to influence using diplomacy skills with key stakeholders. In-depth demonstrated customer service skills.
  • Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to coordinate activities.
  • Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented and consistently accurate, ability to manage stress effectively in a fast-paced environment, and ability to quickly learn new systems, processes and procedures and adapt local practices to global standards.
  • Matrix Management: Ability to thrive in a matrixed organization.
  • Confidentiality: Proven ability to maintain confidentiality on work-related issues.

Minimum Education and Work Experience:

• Bachelor’s degree in Social Sciences and other related discipline
• 5-6 years of working experience with development sector organizations and major responsibility in administration, coordination and understanding of HR matters/procedures.
•  

Preferred Education and Work Experience:

• Proficient in the use of MS Office and understanding of reports generations from database software
• May lead the proposal development process on major high value efforts. 

Competencies/Attributes:

• PC Applications: Advanced knowledge of MS Outlook, MS Word.
• Project Management Planning and Management: Proven ability to plan and manage cross-functional initiatives.
• Languages: Proven ability to write and speak using local language and English language

Other Information:

• Travel required (30% or less)
• Uses cellular and office phone, laptop or desktop computer

Important Information:

Pathfinder International has a zero tolerance to Sexual Exploitation and Abuse, Sexual Harassment and any forms of Abuse against its beneficiaries. We believe that upholding the rights, dignity and safety is everyone’s, who is associated in any way with Pathfinder, responsibility and thus everyone is required to adhere to the Code of Conduct, that enshrines principles of PSEA/SH, always (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of al, in addition to related mandatory training.

As a Pathfinder employee/vendor/service provider/advisory, you commit to upholding Pathfinder’s Code of Conduct, and agree to any consequence due to any violation. You also commit to reporting any violation that may come to your knowledge, as per Pathfinder policy.

Pathfinder is committed to providing equal employment opportunities, terms and conditions of employment consistent with the principles of equal opportunity, and an environment that supports and promotes self-development and job satisfaction for all eligible employees. Pathfinder recruits, hires, trains, transfers, and promotes without regard to race, color, religion, national origin, sex, age, ancestry, sexual orientation, genetics, pregnancy, marital status, gender identity/expression, disability, handicap, or any other category protected by law