Request for Quotes (RFQ)

Issued on:                           April 23, 2024

Solicitation Number:       PI-BID/BHFA//MAR-2024/077

For:                                     Procurement of Furniture for BHFA Karachi Office (Re-Advertisement)

Quotes Deadline:             April 26, 2024

Background

Pathfinder International is currently seeking a firm to supply the below furniture items that are available and being manufactured locally.

*Detailed Specifications are in ANNEX B: Bid Submission Form

Conditions

Quote Guidelines and Instructions

Please submit all quotes on company letterhead, using the Bid Submission Form in Annex B. All quotes must be valid for a minimum of sixty [30] days and include a photo of the item requested.

Any deviations from the specifications should be noted clearly on the quote.

In addition, the cover page must include the following information:

• Business name, address, telephone and email

• Contact information

• Type of Business

• Signature of authorized individual

Selection Criteria

                                             I.                        PASS/FAIL: Offeror bid must be valid for 30 days.

                                           II.                        PASS/FAIL: Offeror must have valid NTN and STRN.

                                         III.                        PASS/FAIL: Offeror Must have presence in Karachi.

                                        IV.                        PASS/FAIL: Offeror nature of business is manufacturer/distributor/supplier of furniture items (This will be checked through company registration certificates).

Offeror’s meeting the PASS/Fail will be evaluated on below criteria.

Pathfinder will review and evaluate quotes submitted by the deadline according to the following criteria:

Supplier with a technically compliant offer and lowest CIP cost will be awarded [70] points. All other bidder’s scores will be decreased by 1% for every 1% increase in price from the lowest total price.

The requested item shall be ready for shipment within 2 weeks of issuance of contract. No credit will be given for an earlier availability date. All bidders submitting a quote that meet the acceptable range shall receive [30] points. All other bidders scores will decrease by 1%.

Preference will be given to suppliers that are able to quote all items, however; multiple or no awards may be made.

Payment Terms

Payment will be made net 30 of commercial invoice and receipt of a Goods Receipt Note from end user.

Inquiries

Please send your queries at [email protected] by 3:00 PM Pakistani Time April 24, 2024, with a subject line: Q&A- PI-BID/BHFA//MAR-2024/077: Procurement of Furniture for BHFA Karachi Office (Re-Advertisement).

Terms

Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.

Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.

The resulting Purchase Order is subject to the Terms and Conditions in Annex A.

Thank you,

Procurement Department

Pathfinder International