Job Description:               Office Assistant (Re-advertised)

Organization Unit:          Operations
Reports To:                       Senior Operations Manager

Primary function/purpose

The Office Assistant will provide administrative support to the Senior Operations Manager while maintaining confidentiality in handling sensitive information, ensuring the efficient operation of the office. This role involves managing the senior management’s schedule, coordinating meetings, handling correspondence, and performing various administrative tasks.

Major duties and responsibilities

• Support Senior Operations Manager in obtaining travel visas.
• Manage the management's calendar, including scheduling meetings and appointments.
• Make travel arrangements including flight bookings, hotel reservations, and transportation.
• Fix appointments and keep schedule of meetings and office visits
• Initiate and record correspondence with project partners, government agencies, vendors and others
• Coordinate meeting logistics, prepare agendas, and take minutes as and when required.
• Draft and edit correspondence, reports, and presentations as needed.
• Assist with office administration tasks, such as filing, record-keeping, and maintaining office supplies.

Position requirements

• High School Secondary certificate.
• At least 2 years’ experience in office administration, with a preference for candidates who have worked with USAID projects.
• Experience working with international NGOs preferred
• Wiling to travel as and when required
• Strong English written and verbal communication skills are require