REQUEST FOR QUOTATIONS (CONSOLIDATED)

HELVETAS SWISS INTERCOOPERATION

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Posted date	15th May, 2024	Last date to apply	31st May, 2024
Category	Operations / Procurement
Type	Full Time	Position	1
Status	Closed

Sealed Quotations are invited by Helvetas Pakistan for its HRVAC and ARSA projects from Sales Tax Registered Firms for the supply of following items to be delivered in Peshawar:

S. No	Items	Specification	Unit	Quantity Required
Lot-1 School Bags				HRVAC	ARSA
1	School Bags	General Description: School Bag for students, 1000 D nylon polyester, Graving printed with the digital text logo in white on the front side. Item Technical Specification: Composition: Polyester 100% (+/- 5 %) Color: Black - Cloth: 1000 D Rucksack style, that has inner side PVC Coated and zipper fastenings at the top. Two Padded shoulder straps on the back: Width: 6cm, Thick: 1cm, Length: 33cm, with an adjustable attachment of soft nylon strip (width 3.5 cm) securely sewn on to the base of the bag. The length of the back strap shall be adjustable by means of a buckle. The bag has a soft handle (Width: 3.5cm, Length: 12cm) on the top with foam cushion inside. The back and front are protected with plastic piping to maintain the shape of the bag. Two Main Zipper Pockets: First Main Pocket Size: Height: 37cm, Width: 27cm, Depth: 03cm Second Main Pocket Size: Height: 37cm, Width: 27cm, Depth: 10cm With Two Front Zipper Pocket: First Pocket Size: Height: 30cm, Width: 22cm, Depth: 1.5cm Second Pocket Size: Height: 22cm, Width: 22cm, Depth: 1.5cm Having Logo width: 17cm, Height: 15cm (Logo to be provided by the undersigned of ECHO-HI, MI & HSI Graving Printing) Two Mesh-Type side Pockets with elastic top: Large enough to hold the student's bottle of drinking water. The capacity of the bag is approximately 23 liters. Zippers: Toothed edges of plastic, with metal sliding tabs. Stitching: Double stitching, thread quality suitable for material specified. All material edges to be tucked and stretched to prevent fraying. Packaging and Labelling: Individually packed.	No.	2400	1080
Lot-2 Student Tablet Chairs
1	Students Tablet Chairs Medium size with shelf	Size: 400mm x 400mm Structure made of 20x20 (18 gauge) steel sq. pipe charcoal spray painted. Inside shelf made of 12mm thick 750 density MDF board brown spray painted. With one side writing arm made of 18mm thick 750 density MDF board brown painted. Seat (7 strips) and back (2 strips) made from Good Quality wooden strips finished with NC polish. wooden strips - 125mm thickness - 400mm Width – Seat Height from floor 700mm Seat: 400mm Length - 400mm Width Single Tablet Arm of the right side of the chair: 350mm Length of the Arm - 180mm Width of the Arm		1200	540
Lot-3 Notebooks and Stationery
1	Notebooks as follows:
	English (4 lines)	Size Length = 9.5 Inches Width = 7.2 inches, 68-gram of stitched crown paper notebook, containing 80 leaves, custom cover bleached card with logo of EU, Helvetas, HI and MI.	No.	4011	1544
	Urdu	Size Length = 9.5 Inches Width = 7.2 inches, 68-gram of stitched crown paper notebook, containing 80 leaves, custom cover bleached card with logo of EU, Helvetas, HI and MI.	No.	4311	0
	Maths (Box)	Size Length = 9.5 Inches Width = 7.2 inches, 68-gram of stitched crown paper notebook, containing 80 leaves, custom cover bleached card with logo of EU, Helvetas, HI and MI.	No.	2647	338
	English-Doted	Size Length = 9.5 Inches Width = 7.2 inches, 68-gram of stitched crown paper notebook, containing 80 leaves, custom cover bleached card with logo of EU, Helvetas, HI and MI.	No.	1440	648
	Urdu-Doted	Size Length = 9.5 Inches Width = 7.2 inches, 68-gram of stitched crown paper notebook, containing 80 leaves, custom cover bleached card with logo of EU, Helvetas, HI and MI.	No.	1440	648
	Maths-Doted	Size Length = 9.5 Inches Width = 7.2 inches, 68-gram of stitched crown paper notebook, containing 80 leaves, custom cover bleached card with logo of EU, Helvetas, HI and MI.	No.	1440	648
2	Pouches for school stationery	Good Quality cloth pouch of pencil size with zip on top including 2 good quality HB 7 to 7.5 inches pencils (Local), one good quality metal sharpener & 2 good quality erasers and 6 inches plastic Scale.	No.	2400	1080
3	Admission register	A grade-Good Quality Local Register with minimum 30 leaves	No.	40	18
4	Student attendance register	A grade-Good Quality Local Register with minimum 34 leaves	No.	12	36
5	Stock register	A grade-Good Quality Local Register with minimum 30 leaves	No.	40	18
6	Proceedings Register for PTC	A grade-Good Quality Local Register with minimum 30 leaves	No.	40	18
7	Board marker	A grade locally manufactured	Packets of 12 markers	Red – 40 Green – 40 Blue – 40 Total - 120	Red – 18 Green – 18 Blue – 18 Total - 54
8	Ball points	A grade local	Packets of 10 ball points	Black – 40 Red – 40 Blue – 40 Total - 120	Black – 18 Red – 18 Blue – 18 Total - 54
9	Staplers	Good Quality-Office stapler medium size	No.	40	18
10	Stapler pins	Good Quality-Office stapler pins.	Box	80	36
11	White Chart Paper	Good quality standard size - 68 gram Crown paper	Sets of 20 each	40	18
12	Chart Paper Rainbow colours	Good quality standard size - 68 gram Crown paper sets of 7 color chart papers	Sets	120	54
13	Color Pencils	Good quality local, Large Size, box of 7 to 7.5 inches color Pencils	Box of 12 colour pencils	4800	2160
14	Stamp pad (Blue)	Medium Size-Good Quality	No.	80	36
15	Highlighters	Good quality local highlighters, packet of 4 different colors	Packets	160	72
16	Glue stick	Good quality local 40 grams	No.	80	36
17	Teacher diary	Good quality local Containing 60 leaves	No.	40	18
18	White Board Duster	Good quality local	No.	80	36
Lot-4 miscellaneous items
1	Teacher Chairs	A grade matte Plastic arms chair Size (height 32”, width 18”, depth 16” – Seat height 18”) with metal legs	No.	17	2
2	Water Glass	Set of 6 plain glasses, steel (Guage 18)	Sets	40	18
3	Dustbin	Hard Plastic - Medium Size	No.	40	18
4	Lotta	Good quality – Plastic	No.	40	18
5	Bucket & Mug	Good quality medium size – Pure Plastic 25 liters	No.	40	18
6	Wall clock	Good Quality Local – size 12”x12”	No.	40	18
Lot-5 Hygiene Kit
1	Bath Soap	Best Quality Bath Soap, 120 – 130 gram, best brand	Bars	120	54
2	Bath soap Tray	Good Quality Plastic	No.	40	18
3	Washroom Brush	Good quality local	No.	40	18
4	First Aid kit	Plastic box/container that can hold all the materials mentioned here: bandages (2”, 12 pcs packet), Cotton Roll (100 gm), Dettol (250 ml) and Pyodine (50ml), Saniplast (100 Strip box), Sticking tape (2.5 cmx5 yards, box of 12 roll) and surgical Scissors.	No.	40	18
Lot-6 Sports Items
1	Sports Items Bag	Having capacity to hold all below mentioned sports items	No.	40	18
2	Cricket kits	2 Good Quality tennis ball bats, 2 sets of plastic wickets and container of 3 Good Quality tennis balls.	Sets	40	18
3	Badminton kits	Good Quality steel rackets and box of 6 best quality plastic shuttles.	No.	Rackets: 44 Shuttle cork Boxes: 40	Rackets: 36 Shuttle cork Boxes: 18
4	Skipping ropes	Good quality nylon with PVC handles and ball bearing	No.	97	50
5	Foot Ball	A-grade, Size 5, inflate 8-9 LBS (PSI), 0.56 – 0.63 KG/CM²	No.	17	18
6	Building Blocks	100 pieces set of building blocks, medium sized local made	No.	40	18
7	Volleyball	Good Quality, Size 5, 260 gm	No.	15	18

Terms and Conditions:

The organization has the right to accept or reject any or all offers without assigning any reason.
Any vendor can apply for one or more lots at the same time. However one bidder should submit only one set of technical documents and separate financial bid and sample for lots applied for clearly marking the lot number at the top of the sealed envelop.
The procuring agency reserves the right to verify any firm blacklisted in the past.
All prices quoted should be inclusive of all costs for delivery to Peshawar office.
Prices quoted must be inclusive of all taxes.
Prices must be valid for 60 days.
Samples must be submitted along with the bidding documents. In case samples are not provided, quote will be considered non-responsive.
The proposal must include time of delivery from the issuance of purchase order.
Selection will be based on firm’s reputation, experience, financial soundness, No. of similar assignments, sales tax registration and quality of the samples. The samples quality will carry 80% weight.
Only technically qualified bidders will be financially evaluated.
Selected vendors will have to deposit 10% of qouted amount in the form of a bank draft or pay order or bank guarnatee in favour of Helvetas Swiss Intercooperation as performance guarantee, before issuance of Purchase order which will be refunded upon completion of supplies satisfactorilly.
Preshipment inspection will be undertaken to the warehouse of the firm before supply to ascertain the quality of the supplies as per samples provided.
Rejected items during preshipment inspection or at the time of receiving will be stamped by the organisation as rejected with rejection stamp if any variance is observed from the approved sample.
All payments will be made through cross cheques/Bank Transfer in favor of vendor registered/official account.
All Taxes will be applicable and withheld as per Government rules.

Any bids received by the Procuring agency after the deadline will be rejected and returned unopened to the Bidders.

Tendering process will be based on single stage double envelop criteria.

Sealed Quotation/s comprising of two separate envelops one containing Organizational profile and other releveant documents like NTN Certificate, Sales Tax registration, Previous experience of supplying similar nature of items and 2^nd envelop containing the price.

Quotes clearly marking lot number should reach the undersigned through courier or by hand along with the sample on or before 1700 hours, May 31, 2024.

Procurement Specialist

HRVAC/ARSA

H.No F-32, Khushal Khan Khattak Road, University Town, Peshawar

Phone: 091-5700234-5