Job Description for Focal Person Locally Lead Adaptation

Job Title

Focal Person – Locally Led Adaption Project

Organizational Unit/ Duty Station

PRCS Sindh Provincial Headquarters

Immediate Supervisor’s Title

Secretary PRCS Sindh branch

Technical Manager’s Title

Deputy Director Local Lead Adaptation- NHQ

The Project Focal person will lead the holistic execution of Locally lead Adaptation project in Sindh, overseeing project activities, fostering collaboration among team members, and ensuring alignment with organizational goals and project deliverables.The FP assumes project management responsibility in coordination with PRCS Sindh and NHQ for the effective implementation of the Locally Led Adaptation Project.The position of FP carries the responsibility and accountability for working in collaboration with multiple stakeholders to support PRCS in achieving results and ensuring that activities are carried out in the project. The FP serves as a focal point for the IFRC funded other development projects in the province.

Specific Duties

• Provide strategic leadership and direction for the implementation of locally lead adaptation project.
• Develop and execute project plans, ensuring alignment with organizational goals and donor requirements.
• Oversee project budgets, monitoring expenditures, and ensuring financial accountability.
• Build and maintain effective relationships with stakeholders, including government agencies, NGOs, donors, and community partners.Through intensive dialogue with communities, PRCS at provincial and district levels, local and national authorities, and other relevant stakeholders, assist in planning/development/implementation process of appropriate PRCS branch activities, exchanges and coordination mechanisms to increase the communities’ resilience against the impacts of climate change in rural and urban environments.
• Supervise and lead a multidisciplinary project team, ensuring effective coordination and communication.
• Provide mentorship and guidance to project team members, fostering a collaborative and results-oriented work environment.
• Implement robust monitoring and evaluation mechanisms to assess project progress and impact.
• Regularly report on project status to internal and external stakeholders.
• Identify potential risks and challenges and develop mitigation strategies to ensure project success.
• Monitor and address issues promptly to maintain project timelines and deliverables.
• Facilitate training sessions and capacity-building initiatives for project staff and community partners.
• Promote a learning culture within the team, encouraging professional development.
• Facilitate in data gathering, data analysis and in development of research-based reports, research papers and articles as inputs to publications, etc.
• Be available for frequent field visits to project areas of community-based activities.
• Prepares various written outputs in close coordination with the Program Manager e.g. draft background papers, analysis, sections of reports and studies.
• Assist in the coordination of evaluations (internal and external) including drafting Terms of Reference, liaising with local and international organizations, partners, and independent experts and research institutions.
• Coordinate activities related to budget and funding (programme preparation and submissions, progress reports, etc) and prepare related documents/reports.
• Provide substantive support to consultative and other meetings, conferences, etc., to including proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
• Actively engage in the results-based management planning and reporting process.
• Ensure adequate project documentation, archiving of best practices, regular financial and narrative reporting according to agreed deadlines.
• Facilitate in conducting stakeholder analysis on national, provincial, district and community levels to ensure participation and ownership of PRCS on all levels.
• Support project team in development of early warning systems at community and district level.
• Performs other duties as required by Program Manager.
• Increasing nature-based solutions and ecosystem-based DRR wherever it is effective.
• Support the growth and development of strong National Societies preparedness programmes for climate-related disasters.
• Working with local authorities (especially in urban settings), meteorological agencies, public health officials and other stakeholders to develop heatwave early action plans and early warning systems.
• Supporting transformative change towards climate-smart economic security interventions including the promotion of agricultural practices and inputs adapted to the weather and development of carbon-neutral livelihood sources in urban areas.
• Promoting the transition towards agroecology-based farming and food systems along the entire value chain.
• Increasing the protection of agroecosystems and use of nature-based solutions to reduce climate shocks and securing ecosystem services, including in fragile and conflict affected areas.

Coordination, Cooperation and Communication:

• Ensures effective coordination within sectoral programs.
• Ensures coordination with internal and external partners.

Human Resources:

• Effectively manages and motivates staff including on-going coaching, capacity building and performance management.
• Provides support to project staff in capacity building.
• Delegate effectively to ensure work is completed in a timely and professional manner.
• Identify innovative ways of improving the gender balance in the project.

Reporting:

• While working closely with PHQ and NHQ PM to ensure the implementation and enhancement ofproject monitoring and reporting requirements are met in a timely and efficient manner.
• In collaboration with relevant sectoral managers, develops new proposals and prepares high quality donor reports for the projects.
• Support preparation and timely submission of monthly, quarterly, and annual reports.

Finance & Compliance

• Works closely with the Finance department to ensure compliance with the organization, donor and ethical standards.
• Works closely with the Finance/Admin Department and monitors project budgets, maximize project efficiency and minimize short falls in spending.
• Ensure sound financial management is applied to all IFRC-supported operations that budgets are monitored, problems are identified, and solutions implemented in timely and effective manner.

Education

  Required

Preferred

Graduate from recognized University in Social Sciences or Preferably in Climate Change / Environmental Sciences.

X

Additional certification in the following: project management, climate Change and local lead adaptation

X

Experience

Required 

Preferred

7 years of relevant work experience with an International Humanitarian Organisation in Programme Implementation

X

3-5 years’ experience in a community based DRR projects at a senior/middle management level professional.

X

Experience in training and supporting staff

X

Knowledge and Skills

Required 

Preferred

Basic knowledge of the Red Cross Red Crescent Movement

X

Proficiency in computers (Windows, Microsoft Office, Email, Internet)

X

Report writing

X

Documentation preparation/presentation and computer-based production skills

X

Strong quantitative and qualitative analysis skills (IM)

X

Proficiency in reading, writing, and speaking English

X

Ability to read, write and speak other local languages:

X

Competencies

Teamwork

Commitment to the principles of the International Red Cross Red Crescent Movement

High level of integrity and personal conduct

Sensitivity, flexibility and adaptability to cultural diversity

High level of initiative and focus

Good interpersonal skills

Resilience (ability to work under pressure)