CARE International in Pakistan
Finance Specialist
CARE International in Pakistan
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Posted date 16th April, 2024 Last date to apply 25th April, 2024
Country Pakistan Locations Islamabad
Category Development Sector
Type Contractual Position 1
Status Closed

CARE is a leading global humanitarian and development organization. In Pakistan, CARE started its operations in 2005 and since then has supported the Government of Pakistan’s efforts to reduce poverty and suffering of the people affected by disasters. CARE’s programs focus on helping Pakistan achieve its Sustainable Development Goals especially in the areas of Health, Education, Women’s Economic Empowerment and Emergency Preparedness and Response (EPR). Since starting operations in Pakistan, CARE has responded with life-saving support to a series of large-scale disasters. Through emergency programs, CARE International in Pakistan (CIP) has provided relief, recovery and rehabilitation support to millions of Pakistanis affected by disastrous floods, earthquakes and displacement. CIP works through its local partners and a range of stakeholders for development, as well as emergency response related interventions, which makes collaboration a key component of its work, across the country. We are a nationally inclusive organization that strives to support the most vulnerable communities all over Pakistan, with particular attention to women and girls and youth. 

I. Job Summary

This position is responsible for assisting the Senior Finance Manager on effective management and implementation of day-to-day financial operations including management of various PeopleSoft modules (Accounts Payable, Accounts Receivable, General Ledger, Cash Management) as well as making sure the accuracy of data entry operations performed by the finance team. S/he would also be responsible for payroll and benefits management, allocation of common cost pools, internal claims and part of treasury functions.

This position serves the purpose for the operating activities and accounts services related functions of the financial information system, People Soft. The position holder is expected to ensure proper books of accounts for the GL and AP module Management of the financial information system, produces analysis and reports based on annual close and confirms any non-compliance, error, incorrect codifications etc. for remedial actions or adjustment.

RESPONSIBILITIES AND TASKS:

Job Responsibility # 01: (% of Time: 30%) Payroll Management

  • Compilation and preparation of payroll in close coordination with HR on due dates of the month as per CIP policy. Ensure all new staff is included in the payroll with accurate pay amounts.
  • Review and analyze the payroll reconciliation. Follow up monthly on staff Personnel Activity Reporting (PAR) and prepare a PAR submission log. Assist staff in PAR development and Compile charging instructions from staff PAR for payroll charging.
  • Supervise and reconcile temporary / suspense account of payroll costs. Ensure staff gratuity is computed and reconciled each month for accrual. Complete computations for staff Health and Medical insurance for monthly amortization. Complete computations for staff leaves and update in coordination with HR. Process final settlement in coordination with HR. Computation of the Provident  fund/Severance salary on annual pro rata basis.
  • Supervise the provident fund of staff and organization contribution. Recommend and be part of administration of the provident fund and/or other staff funds’ investments.
  • Orientation of staff on withholding tax prevailing rates and computation. Keep abreast with related tax rates changes and allowed exemptions.

Job Responsibility # 02:: (% of Time: 40%): PeopleSoft Day to Day Management

Finance Specialist plays a coordination role in PeopleSoft operations to ensure the system is functioning properly and is being effectively used by CO finance staff. S/he ensures financial data is recorded and processed in the system accurately for internal and external reporting and other stakeholders timely. Specific responsibilities include:

  • General Ledger and Accounts Payable Modules: Supervise accurate Cash disbursements, Cash receipts, on a daily basis to ensure proper accounts distribution and adhering to CARE's accounting policies and procedures vis-à-vis GAAP following Fund Accounting system. Periodic review GL journals to ensure accounts are up to date and no error or system issues exist; also to inform the respective documentation. Reclassification of transactions into respective projects with related fund codes and project ID. Assist GL related cleanup activities at year end in close coordination with SSC.
  • Accounts Receivable and Cash Management Modules: Ensure that Local Currency bank balance is kept to a minimum to avoid important fluctuation loss. Timely transaction processing and cash transfers / payments. Monitor vendor payments proactively to avoid cash crisis and provide input for cash flow analysis by forecasting vendors’ payments. Monthly analysis of Grants Payable/Receivables (GRP) and share report to Senior Finance Manager for further submission to SMT for timely action on payables and receivables.
  • Period closing functions: Lead specific aspects of the periodic financial closing of the accounting system. Review and analyze People Soft exception on monthly basis and produce report on how to handle those exceptions in the earliest time possible. Ensure reconciliation of all sub-ledgers with GL. Ensure monthly intra-company reconciliation and submission of reconciled report. Preparation of Facility Cost Pool (FCP) allocation tables charging facility related cost to projects at month end. Preparation of share program cost (SPC) allocation tables charging common cost to projects at month end. Ensure submission of signed hard copies of all month closure documents including FCP and SPC allocation. Ensure that the accounts are being liquidated in a timely and accurate manner each month. This includes the review of reconciliations of the sub-ledger with the trial balance each month of accounts assigned.
  • Manage and maintain Asset Management Module. Record new items as per policy and run periodic reviews for reconciliation of items in coordination with admin staff responsible for Asset/Inventory Management. Represent annual and periodic physical verifications on inventory/assets and prepare reconciliation.

Job Responsibility #3 (% of the time: 15%) – Staff Management, Development and Capacity Building

Finance Specialist is responsible for finance staff reporting to him/her for their performance and capacity development in financial management. Major roles and responsibilities include:

  • Supervision and oversight of finance officer and finance assistant
  • Assist Senior Finance Manager in developing training materials/content and to provide training in accounting and financial management as needed.
  • participates in the elaboration and leads the implementation of the CO’s Performance Management System and processes to include the preparation and monitoring of Individual Performance Plans for finance staff.

Job Responsibility #4 (% of the time: 15%) - Compliance, Audits & Other Duties

  • Ensure that expenses are timely and appropriately charged to respective Fund Codes to ensure that no unallowable/ineligible costs are charged to any donor.
  • Computation and deduction of withholding taxes of income and sales tax.
  • Assist Senior Finance Manager in facilitating internal or external audits.
    • Ensure all records to be saved on dedicated shared space online and archiving of hard copies as per organization’s policy. 
    • Assist Senior Finance Manager in Analysis and reporting of the UNR and operational cost.
    • Any other work item, tasks or lead areas assigned under the broader purpose of the role.

III. Qualifications (Know How)

A) Education/Training:

Required:

  • Bachelor’s degree in Accounting/Finance, ACA, ACCA or equivalent combination of education and work experience. Master’s degree will be preferred.

Desired:

  • Knowledge and experience of working on Financial software.

B) Experience

  • 5-8 years of relevant experience.
  • Experience of working with INGO/s in multiple donor funded environment.
  • Experience of working with donors like Echo, USAID is highly desirable.

IV. Technical Skills 

Required:

  • Good communication and presentation skills;
  • Well organized and ability to act in a professional and ethical manner;
  • Good skills in computer applications;
    • Firm belief in teamwork, gender equality, participatory approach and sustainable development.

Desired:

  • Experience of PeopleSoft and/or other similar financial software.

V. Competencies

Respect, accountability, analytical skill, building commitment, stress tolerance, collaboration, contributing to team success, customer focus and information monitoring.

VI. Working Conditions and Level of Travel Required

The positon is based in Islamabad with travel to Field Office / partner organizations, as and when required.

CARE participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from the candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Note: Individuals can apply using Brightspyre or send their resumes directly to [email protected] clearly mentioning the position title in the subject line of the email, before the stated deadline. Please share your current as well as salary expectations along with the CV.

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