Associates in Development (AiD) Pvt. Ltd
Administrative Officer
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Posted date 15th April, 2024 Last date to apply 21st April, 2024
Category Administration
Status Closed

Administrative Assistant

About AiD

Associates in Development (AiD) Pvt. Ltd. is an international consulting organization with its Head Office in Islamabad, Pakistan and affiliated offices in the UK and the US. Established in 1992, the firm provides development and management consulting services in the areas of 1) Engineering and Infrastructure, 2) Social Sectors and 3) Environment. Widely respected for high quality multi-disciplinary work, our clients include large multi-lateral and bi-lateral donor organizations, major public sector agencies, and a varied range of globally active consulting and contracting firms. Geographically, the company work spans all four provinces of Pakistan including Newly Merge Districts (NMD's) of EX-FATA, Azad Jammu and Kashmir (AJK), Gilgit Baltistan (GB).

Job Details

Position

Administrative Officer

Contract Type

Full-time

Location and Number of Positions

Base Station

Number of Positions

Islamabad

01

Qualification Requirements

  • Minimum qualification (Intermediate- 12 years of education); Good IT skills (Word/Excel) and a minimum of 3 years relevant experience
  • Preference will be given to retired Army personnel.

Job description

 

  • Leading and taking care of maintenance and repair related issues
  • Typically, responsible for supervision of support staff
  • Collects quotations, plan and undertake procurement of assets, supplies and after-sale services and ensure that all the items are purchased on compatible market prices
  • Keep inventory records of all Head Office assets including vehicles, office equipment, installations, and furniture etc.
  • Ensuring that all vehicles, furniture’s and equipment including air conditioners, generator etc. are properly operating and are regularly repaired.
  • Monitor vehicle record keeping regarding (repairing, trackers, fuel, logs, tokens and registration etc.
  • Vehicles management - look after vehicles in pool, drivers, maintenance, cleanliness, in and out vehicles logbook etc.
  • Ensure that project vehicles are being used only for the project purposes and not being misused by the staff.
  • Coordination with PSO on Fleet card activations and processing payments to PSO
  • Coordination with E-11 and 602 tenants and taking care of maintenance and repair related issues
  • Coordination with Banks on recent lease and processing lease payments on time.
  • Follow up of any vehicle repair work and vehicle claims with insurance companies.
  • Generating E-11 tenant monthly utility bills invoices and follow up of monthly payments with all tenants of E-11 Plaza.
  • Perform any other tasks as required by AiD Management

Application Submission Guidelines

Application Submission Deadline

Sunday, April 21st, 2024

Submission Method

Applications are to be submitted online at Brightspyre.

AiD Pvt. Ltd. is an equal opportunity employer.

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