Posted date | 15th April, 2024 | Last date to apply | 15th May, 2024 |
Country | Pakistan | Locations | Islamabad |
Category | Human Resource | ||
Type | Full Time | Position | 1 |
Experience | 2 years | ||
Status | Closed |
Relevant Experience:
- For the position of HR Assistant, a degree (graduate/masters) in business administration from recognized university
- 2-3 years of experience in HR Management is considered necessary.
Preference will be given to the person who has demonstrated experience in working in multi-cultural teams and contexts.
Job Description:
1. Communication and coordination:
- Facilitate individual meeting, staff meetings & manager meetings, as and when required.
- Coordination with other locations.
2. Role with Support Functions:
- Facilitate Operations team in ensuring a healthy environment and promote desired organization culture, when required.
- Supporting department HOD, managers, DRD and RD when required.
3. HRD:
a. Recruitment & Selection process:
- Facilitation in completing SRF, advertising, longlisting, shortlisting of candidates, scheduling interviews & conducting tests (online +In person), Facilitating interview process as required, reference checking, security clearance, onboarding etc.
- Maintain Recruitment file with proper checklist and ensure all recruitment related documents are in place.
- Facilitation in Orientation plan for new joiners along with relevant supervisors and file completed signed orientation plan within 2 weeks of joining.
- Regularly update and share recruitment tracker with supervisor and HOSF.
- Responsible for Recruitment of Interns and maintaining renewals of interns’ contracts.
b. Staff Separation:
- Facilitation in Staff Exit process i.e. clearance form, settlement wavier, handing over notes.
- Share filled/completed clearance form along with waiver form with supervisor or Finance department (after approval from supervisor), as and when required.
- Draft experience certificate and get approved from Manager HR/HOSF.
- Maintain experience certificate issuance tracker.
c. HR Personnel files and Database Management:
- Prepare staff HR file as soon as staff hiring process is initiated.
- Maintain proper file with tagging and completed/verified Checklist and indexing.
- Enter staff record in HR database.
- Keep hard and soft copy of HR personnel file of each staff member.
- Facilitation in updating staff record on MIS on regular basis and generate reports as ad when required.
- Maintain intern’s database in hard and soft file
- Inform supervisor and finance about any updates/changes in intern contractual terms.
- Support in maintaining Consultant process in hard and soft file along with tracker in support of supervisor/HOSF.
d. Vendor Contract Management & Payments processing
- Processing Job AD invoices for payment, sharing tax challan and updating vendors on payments released accordingly.
- Maintain vendor payment tracker
- Keep supervisor updated on vendor contract renewal and closure.
- Timely initiate renewal process with the support of Supervisor and HOSF.
e. Staff health insurance & Accidental insurance list
- Keep staff health insurance & Accidental insurance list updated in coordination with supervisor and HOSF.
f. Monthly & Annual Reports:
- Prepare Monthly Annual Achievement Reporting
- Prepare staff fluctuation report for Health & Group life Insurance
- Prepare Monthly EOBI report
- Any reports as and when required by other departments (in consultation with Supervisor & HOSF)
g. Employee Relations:
- Internal Circulation of office Memos, Webinars and E-courses.
- Facilitation in organizing and conducting Staff training and development sessions.
- Maintain attendance record for webinars, training sessions etc.
- Maintain certificates of e-courses in staff personnel files
h. Audit facilitation MIS Facilitation
- Report any errors to supervisor and HOSF
- Support staff members in handling MIS
- Resolve issues in consultation with Supervisor, HOSF and developer.
- Enter new joiner record as soon as they join and orient them on making profiles on MIS.
- Facilitation in Internal as well as External Audits.
i. Performance Evaluation
- Maintain Probation evaluation tracker and inform Manager and HOSF about end of probation period 15 days prior to end of period.
- Facilitate in conducting Annual performance evaluation
- Facilitate in making HR Orientation presentations as well as designing new presentations for revisions in staff rules & Guidelines.
- Handle HR tasks in absence of supervisor and provide full support to HOSF in best possible manner.
- Any task assigned by Head of Support Functions and Manager HR.
The responsibilities listed above cover most of the tasks that would be performed by the individual in this position; however, the HR Assistant can also be assigned other relevant official tasks by HOD Support Functions/ RD / Management as and when required.
Apply By:
Please apply on the link below:
https://forms.gle/a4bz87BEjM3oFaF37
Female applicants are encouraged to apply
Job Responsibi....
Teletaleem is seeking an enthusiastic HR Officer who will handle HR operations effectively having....