Confidential
Program Officer for Third Party Support, Power to Youth Project
Confidential
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Posted date 23rd February, 2024 Last date to apply 23rd March, 2024
Country Pakistan Locations Islamabad
Category Development Sector
Type Full Time Position 1
Status Closed

Terms of Reference 

Job Title

Programme Office for Third Party Support, Power to Youth Project 

Location

Islamabad,with Occasional Travel

Department / division / team

Programme Department (GBV Section)

 

1.       AREAS OF RESPONSIBILITY

  • Managment of Third Party Support component
  • Facilitation in developing the selection of FSTP under EU rules and regulations
  • Uploading the Tors with respect to FSTP on Horizon 2020 portal
  • Contract signing
  • Maintenance of data for managing FSTP component
  • Monitoring of FSTP component
  • Quality assurnace, compliance and accountability as per EU regulations for implmentation of FSTP component
  • Record keeping of FSTP
  •  Coordinate with the  Grants Manager  and GBV coordinator in regular follow up for reporting and coordinating progress updates in the implementation of desired tangible results/ outcomes with respect to agreed deliverables in target districts
  • Facilitate Project Officer Advocacy/ Communications and IT to update and maintain communications and database for EU project 
  • Assist Project Officer Advocacy/ Communications and IT to disseminate most significant changes for periodic visibility material
  • Ensure that proper reporting and documentation systems are in place as per EU rules and regulations
  • Ensure submission of regular and timely information through monitoring reports and visits  

 Implementation

  • Liaise and coordinate with partner’s staff and community groups to ensure inclusiveness, accountability and best use of project resources
  • Conduct monitoring and follow up of action plans of the FSTP component in consultation with Grants Manager
  • Assist in the preparation of high-quality reports according to organizations’ and donors’ requirements
  • Ensuring that timely and proper reporting, documentation systems are in place
  • Ensures timely technical inputs and oversight at the different stages of FSTP related component

 Monitoring

  • Monitor ongoing / completed FSTP related activities through field visits and documents review and provide effective recommendations for future follow ups;

 Evaluation

  • Ensure opportunities for reflection on lessons learnt in implementation and completion of projects / program activities with respect to FSTP
  •  Assist in facilitating projects / programs evaluations;

 A.    Mainstreaming – Gender, Synergy building

  • Ensure gender mainstreaming throughout the implementation of FSTP component of the grant  
  • Support Grants Manager/  GBV coordinator /project team  in building and maintaining rapport with relevant stakeholders

 B.  Accountability & Quality Assurance

  • Ensure compliance with the accountability standards and ensure the development of plans to meet NCA/ EU accountability standards and commitment;
  • Support Project team to meet the procurement and administrative procedures to be aligned with NCA and EU grant requirements under FSTP component

 2.       MAIN TASKS

 Managment of FSTP Component

  • In close coordination Grants Manager/project team   develop criteria for undertaking FSTP from time to time to abide by the and implement EU rules and regulations
  • Establish, upgrade and upload criteria for awarding FSTP component on Horizon 2020 as per Devco Companion to Financial and Contractual Procedures 
  • In coordination with the  Grants Manager to develop criteria for selection of independent evaluator to support senior management committee
  • In coordination with the  Grants Manager to arrange meetings of Senior Management Committee and Independent Evaluator to review Call for Proposals received on Horizon 2020
  • Contribute in facilitating the Grants Manager to develop finalize a recipient to undertake FSTP to strengthen the capacity building of civil society organizations and eco-development pilot project implemented by selected Universities for effective implementation of EU Project, specifically for compliance assurance, appropriate visibility and gender mainstreaming;
  • Coordinate with the  Grants Manager in developing Terms of Reference for contracting an entity to undertake FSTP
  • Monitor the performance of entity to execute FSTP component as per compliance and EU rules and regulations partners
  • Upgrade and maintain documentation for regular donor reporting and from audit perspective

Qualifications and experience:- 

  • Master's degree preferably in development studies or relevant
  • Minimum seven years experience, the implementation of Peacebuilding projects will be an added value
  • Experience of working with international agencies and/or NGO an advantage
 Other skills:-
  • Good understanding of local context, culture, vulnerable groups, and underlying socio-politico-economic situation and working with senior leaders and communities of diverse faiths
  • Experience of developing program strategy and strong proposals and reports writing skills
  • Good understanding and experience in the positive use of social media and digitalization tools
  • Ability to work with minimal supervision to define work priorities
  • Proficiency in written and spoken English with good knowledge of Urdu and other local languages
  • A good team player, and learn and use online financial and budget management systems.

We are committed to equal opportunity employment and offer competitive compensation commensurate to the candidate’s profile. Women are encouraged to apply.

Note : Applications will be reviewed on a rolling basis, so apply early for the best chance as we will close the  position as soon as we find the right candidate.

 

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