Pathfinder International- BHFA Project
Procurement of Furniture for BHFA Field Offices (KPK)
Posted date 15th February, 2024 Last date to apply 27th February, 2024
Category Tender
Status Closed

Request for Quotes (RFQ)

Issued on:                    February 15, 2024

Solicitation Number:   PI-PBID/BHFA//FEB-2024/070

For:                                 Procurement of Furniture for BHFA Field Offices (KPK)  

Quotes Deadline:        February 27, 2024


Pathfinder International currently seeks a firm to supply the below furniture items that are available and being manufactured locally.

S. No.



Wooden office table


Office Chair


Guest /Visitor Chair





*Detailed Specifications are in ANNEX B: Bid Submission Form


Mode of Transportation

☐         AIR

☐         OCEAN

☒         SURFACE/LAND

U.S. Flag Required

☐     YES      ☒        NO


☐ EXW   ☒  CIP  ☐   DAP  ☐  DDP

Destination Address

Delivery at BHFA Field Offices:

Lower Dir, Upper Dir, Swat,

Mansehra, Charsadddda, and Mardan.

General Terms and Conditions

Copy enclosed (see Annex A)


☐    Partial quotes permitted

☒    Partial quotes not permitted

Quote Guidelines and Instructions

Please submit all quotes on company letterhead, using the Bid Submission Form in Annex B. All quotes must be valid for a minimum of sixty [30] days and include a photo of the item requested.

Any deviations from the specifications should be noted clearly on the quote.

In addition, the cover page must include the following information:

    • Business name, address, telephone and email

    • Contact information

    • Type of Business

    • Signature of authorized individual

Selection Criteria

                                             I.                        PASS/FAIL: Offeror bid must be valid for 30 days.

                                           II.                        PASS/FAIL: Offeror must have valid NTN and STRN.

                                         III.                        PASS/FAIL: Offeror Must have presence in Islamabad /Peshawar.

                                        IV.                        PASS/FAIL: Offeror nature of business relates to furniture (as NTN Principal activity).

Offeror’s meeting the PASS/Fail will be evaluated on below criteria.

Pathfinder will review and evaluate quotes submitted by the deadline according to the following criteria:


Weight (%)



Product Availability


Total Weight


Supplier with a technically compliant offer and lowest CIP cost will be awarded [70] points. All other bidder’s scores will be decreased by 1% for every 1% increase in price from the lowest total price.

The requested item shall be ready for shipment within 2 weeks of issuance of contract. No credit will be given for earlier availability date. All bidders submitting a quote that meet the acceptable range shall receive [30] points. All other bidders scores will decrease by 1%.

Preference will be given to suppliers that are able to quote all items, however; multiple or no awards may be made.

Physical Sample: -

Physical samples will be assessed in a sequential manner, beginning with the first lowest-cost bidder. If the sample from the first bidder is deemed satisfactory, there will be no need to proceed to the next bidder. However, if the sample from the first bidder does not meet the required standards, the sample from the second lowest-cost bidder will be evaluated. This process will continue in the same manner for the third lowest-cost bidder if the second bidder's sample is not deemed successful.

Payment Terms: -

Payment will be made net 30 of commercial invoice and receipt of a Goods Receipt Note from end user.

GST Compliance: -

The project is eligible for a sales tax exemption. GST amount will be withheld, an exemption letter will be provided within 90 days upon receipt of the invoice. If the exemption letter is not provided within this timeframe, the withheld GST amount will be paid upon completion of the USAID compliance timeline of 90 days.


Please send your queries at [email protected] by 3:00 PM Pakistani Time February 20, 2024, with a subject line: Q&A- PI-PBID/BHFA//FEB-2024/070: Procurement of Furniture for BHFA Field Offices (KPK) .


Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.

Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.

The resulting Purchase Order is subject to the Terms and Conditions in Annex A.

Thank you,

Procurement Department

Pathfinder International

Apply By:

Quotes Deadline

Offers must be received no later than 5:00 PM Pakistani Time February  27, 2024, by email to [email protected] with a subject line: PI-PBID/BHFA//FEB-2024/070:  Procurement of Furniture for BHFA Field Offices (KPK)  . Please submit two separate files for your response. One file should include the technical documentation, such as certificates, brochures, and any relevant information required in the technical evaluation. The second file should contain the financial information as specified in Annex B. Only email quotations will be accepted.