Title of the Position: Admin and Logistic officer (ALO)

Number of Positions: (1)

Job Type: Contractual

Job summary

ALO will be responsible for managing day to day procurement matters relevant to the project. ALO will be responsible for agreements with different vendor’s e.g travel agencies and fleet management. ALO will be responsible in ensuring that all admin & logistic functions are in compliance with donor/partners regulations and organization's policy.

Major duties and responsibilities: Following would be the major duties and responsibilities during the course of the job agreement:

• The ALO will be responsible for effective delivery of procurement, logistical, Administration, safety and security matters.
• The ALO will be responsible for record-keeping, timely payment to the vendors, quality based Admin documentation.
• Properly manage all documents, for the project hired, rental vehicles and drivers management.
• Responsible for coordination, proper functioning, and maintenance of all vehicles.
• Ensure traveling policies and procedures are being observed by staff and drivers
• Ensure that office needs are met in order to enable a safe, comfortable and productive working environment. Lead the all procurement matters/process e.g collect the quotations.
• Receiving of purchased material, Storage and record of the material.
• Responsible for proper use of office / Warehouse supplies, office utilities and maintenance. 
• Facilitation/Inspection visit at construction sites/schemes of the project.

Required Skills for the position

• Required multitasking skills for managing administrative assignment’s efficiently.
• Ability to prioritize tasks and time management.
• Excellent Skills in using Microsoft Office (Word, Excel, PowerPoint).
• Excellent skills to manage database management and record-keeping.
• A strong understanding of logistics principles and practices.
• Strong analytical and problem-solving skills.
• Ability for managing inventory record with accuracy.
• Effective communication skills are necessary for coordinating with suppliers, vendors, and internal stakeholders of the project.
• Good Team player.

Required Qualification and experience:At least Bachelor’s degree, preferably in Supply chain Management, Finance, Administration or related discipline from a reputable institution. At least three to five years of experience in the field of Admin and Logistic.