Request for Quotes (RFQ)

Issued on:                    February 6, 2024

Solicitation Number:  PI-PBID/BHFA//FEB-2024/065

For:                             Printing of FP Planning IEC Material.

Quotes Deadline:        February 15, 2024 (4:30 PM)

Background

Pathfinder International currently seeks a firm to supply the below items.

S. No.	Description
1.	SAHAR approach posters
2.	FAQ Brochures
3.	Gather Poster (Urdu) framed
4.	Contraceptive poster
5.	Tiahrt Poster (English) framed
6.	Tiahrt Poster (Urdu) framed
7.	MEC Wheel (Medical Eligibility criteria) in Urdu & English
8.	FP counseling Flash Cards with Jacket (Urdu)
9.	FP method eligibility Poster for Postpartum Women (Urdu) framed
10.	Miss pill Poster
11.	Pregnancy checklist
12.	Stickers of USAID, BHFA, Pathfinder
13.	IUCD insertion checklist in poster form
14.	PPIUCD insertion checklist in poster form
15.	Sterilization timings for items poster
16.	Implant insertion poster
17.	Implant removal poster
18.	Acrylic tabletop clear rack to hold brochures/flyers/leaflets

*Detailed Specifications are in ANNEX B: Bid Submission Form

Conditions

Mode of Transportation	☐          AIR ☐          OCEAN ☒          SURFACE/LAND
U.S. Flag Required	☐     YES      ☒        NO
Incoterm	☐ EXW   ☒  CIP  ☐   DAP  ☐  DDP
Destination Address	BHFA Karachi Office
General Terms and Conditions	Copy enclosed (see Annex A)
Other	☐    Partial quotes permitted. ☒    Partial quotes not permitted

Quote Guidelines and Instructions

Please submit all quotes on company letterhead, using the Bid Submission Form in Annex B. All quotes must be valid for a minimum of [15] days and include a photo of the item requested.

Any deviations from the specifications should be noted clearly on the quote.

In addition, the cover page must include the following information:

• Business name, address, telephone and email

• Contact information.

• Type of Business

• Signature of authorized individual

Selection Criteria

 

                                            I.                        PASS/FAIL: Offeror bid must be valid for 15 days.

                                         II.                        PASS/FAIL: Offeror must have valid NTN and STRN.

                                      III.                        PASS/FAIL: Offeror must have principal activity printing and service activities related to printing, must be verifiable through registration certificate.

                                       IV.                        PASS/FAIL: Organization must have completed minimum 3 similar nature assignments (Proof of documents must be attached - Fully signed Purchase orders copy/its Completion Certificate. Missing documents or less than 3 assignments will be treated as disqualified).

Offeror’s meeting the PASS/Fail will be evaluated on below criteria.

Pathfinder will review and evaluate quotes submitted by the deadline according to the following criteria:

Criterion	Weight (%)
Price	80
Product Delivery	20
Total Weight	100

Supplier with a technically compliant offer and lowest CIP cost will be awarded [80] points. All other bidder’s scores will be decreased by 1% for every 1% increase in price from the lowest total price.

The requested item shall be ready for shipment within 2 weeks of issuance of contract. No credit will be given for earlier availability date. All bidders submitting a quote that meet the acceptable range shall receive [20] points. All other bidders scores will decrease by 1%.

Preference will be given to suppliers that are able to quote all items, however; multiple or no awards may be made.

Payment Terms

Payment will be made net 30 of commercial invoice and receipt of a Goods Receipt Note from end user.

GST Compliance

The project is eligible for a sales tax exemption. GST amount will be withheld, an exemption letter will be provided within 90 days upon receipt of the invoice. If the exemption letter is not provided within this timeframe, the withheld GST amount will be paid upon completion of the USAID compliance timeline of 90 days.

Quotes Deadline

Offers must be received no later than 4:30 PM Pakistani Time Feb 15, 2024, by email to [email protected] with a subject line: PI-PBID/BHFA//FEB-2024/065: Printing of FP Planning IEC Material. Please submit two separate files for your response. One file should include the technical documentation, such as certificates, brochures, and any relevant information required in the technical evaluation. The second file should contain the financial information as specified in Annex B. Combines files size should not exceed 20MB size. Only email quotations will be accepted.

Inquiries

Please send your queries at [email protected] by 3:00 PM Pakistani Time Feb 9, 2024, with a subject line: Q&A- PI-PBID/BHFA//FEB-2024/065: Printing of IEC Material.

Terms

Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.

Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.

The resulting Purchase Order is subject to the Terms and Conditions in Annex A.

Thank you,

Procurement Department

Pathfinder International