Terms of Reference for Project End Evaluation

Assignment Summary

 1.     Introduction

Brien Holden Foundation in partnership with public and private organisations is implementing a project to set up optical services for low-income communities in seven (Talagang, Layyah, Tando Allah Yar, Karachi, Matiari, Khairpur and Quetta) districts of Pakistan. The project is funded by CBM Christoffel-Blindenmission Pakistan. It aims to establish sustainable optical services to provide a variety of subsidised and good-quality spectacles to the local communities.

Project Summary:

The project aims to treat refractive errors related blindness by developing accessible and good-quality optical services leading to a comprehensive continuum of eye care in Pakistan. The specifically objectifies to enhance the access of local communities to good quality optical services in three provinces of Pakistan, Punjab Sindh and Baluchistan. The project makes the existing package of eye health services comprehensive by integrating optical services. Similarly, the project introduces a range of optical products including spectacles, sunglasses and reading glasses for all ages and diverse genders. The project contributes to developing an eye health workforce through training at least nine persons especially those with disabilities to dispense the spectacles and run the optical shops.

Project Results and Activities:

Result 1: Accessible and good quality optical services are established in the project districts

1. Situational analysis about the dynamics of the optical market
2. Setting up of optical shops - procurement of optical equipment of optical workshops
3. Setting up of point of sales including desktop computer, barcode scanner, thermal printer, cash drawer
4. Refurbishment of shops - display counter, reception, minor furniture and up keeping
5. Disability assessment and making shops accessible
6. Training of field staff on dispensing spectacles, safeguarding, disability inclusion, shop management, record keeping and reporting

Result 2: Women, men and children including persons with disabilities are receiving good quality optical services in the project districts

1. Procurement of inventory (spectacle frames, lenses, reading glasses, sunglasses)
2. Setting up Mechanisms for Uninterrupted Supply Chain, Quality Assurance and Feedback/complaints

Result 3: The project established and maintained quality standards of implementation           

1. Project Monitoring
2. Local travel for monitoring and daily coordination
3. Mid Term Review and End Project Evaluation
4. Staff and partner organisation training conducted on Safety and safeguarding

Target Groups:

The people benefitting from the services of the optical shops are the patients who were provided with spectacles including, children women, men, persons with disabilities and elderly.

 2.     The objective of the Project End Evaluation

The project end evaluation aims to:

i-               Measure performance: To evaluate whether the project met its planned objectives, targets, and outcomes.

ii-              Assess impact: To understand what difference the project made — for example, how it improved people’s lives or strengthened eye health systems.

iii-             Ensure accountability: To provide evidence to donors, partners, and beneficiaries on how funds and resources were used.

iv-             Identify lessons learned: To capture what worked well and what did not, so future programs can be designed and implemented more effectively.

v-              Support decision-making: To guide organisational strategy, resource allocation, and the design of follow-up or scaling-up initiatives.

3.     Scope

The project end evaluation is expected to cover the project period from the start of the project (1 July 2022 until 31^st December 2025, by creating an accurate and comprehensive picture of the project implementation, project budget, target audience and generating findings on the evaluation criteria and documenting good practices and lessons learned.

Evaluation Matrix:

This evaluation matrix outlines the key criteria, questions, indicators, data sources, and methods for assessing the final performance of the project aimed at establishing and sustaining optical services for underprivileged communities in Pakistan.

 4.     Expected Deliverables

The consultant will be expected to deliver the following;

 5.     Proposed methodology

Consultants are expected to propose their own methodology for the project’s end evaluation. The approach should assess relevance, effectiveness, efficiency, impact, and sustainability, using a mix of quantitative and qualitative data. It should engage key stakeholders—including BHF staff, partners, government representatives, and community members—and align with ethical standards. Consultants should outline how they will collect and analyse data, ensure stakeholder participation, and validate findings. The final deliverables will include a comprehensive report and a two-page summary of key lessons and recommendations.

6.     Report Format

See Annex 1

1. Required Profile of the Consultant(s)

• Possess proven experience (at least 10 years) in monitoring, evaluation and learning work for NGO development projects preferably of public health and eye health
• Strong analytical and documentation skills
• Experience in conducting similar assignments for international NGOs in Pakistan

Proposed Evaluation Team

Note: the team should include local women with disabilities where possible.

 8.     Administrative and logistical support:

Brien Holden Foundation will not pay for the consultant’s travel, hotel accommodation, meals and any incidental costs associated with the assessment. All in-country logistical arrangements will be made by the consultant her/himself.

9.     Submission and selection of proposals

The proposals can electronically be shared at [email protected].

The proposals in paper form and email can be sent (please mention “Proposal for Project End Evaluation” on top of the envelope) at the following address,

Procurement Committee, Brien Holden Foundation, Plot 5, Basement, Fayyaz Market, Sector G 8/2, Islamabad.

The timeline for submission of proposals is 20^th November 2025.

No expression of interest will be accepted after the deadline.

The following documents should be included in the proposal:

• Technical proposal including proposed methodology
• Financial proposal (detailed budget including taxes according to the rules and regulations of the consultants’ local tax authorities)
• CVs (maximum 04 pages) / profiles of the team member and their respective roles
• At least two recent examples of the same/ relevant assignment
• An outline of the understanding of these TORs and the suggested methodology
• Work plan and timeline for the entire assignment

Selection matrix

 10.  Proposed payment schedule:

Brien Holden Foundation proposes to pay 20% of the proposed assignment cost upon presentation of a detailed work plan, the next 50% will be paid upon submission of the first draft of the report and the final 30% will be paid as the final settlement of the contractual obligation.

Annex 1:

Final Project Evaluation Report Template

This template provides a concise structure for preparing the final evaluation report of the project aimed at establishing and sustaining optical services for underprivileged communities in Pakistan. The report should not exceed 15 pages (excluding annexes). Each section includes a brief description of the expected content.

1. Executive Summary (1–2 pages)

Provide a concise overview summarising: project background, purpose of evaluation, key objectives, methodology, major findings by evaluation criteria (relevance, effectiveness, efficiency, impact, sustainability), and key recommendations.

2. Introduction (1 page)

Briefly describe the project’s objectives, duration, target areas, implementing partners, and intended beneficiaries. State the purpose, scope, and audience of the final evaluation.

3. Methodology (1–2 pages)

Outline the evaluation approach, including data collection methods (document review, interviews, FGDs, field visits), sampling strategy, data sources, limitations, and ethical considerations.

4. Key Findings (6–7 pages total)

Organise findings under the following evaluation criteria:

   4.1 Relevance

Discuss how the project aligns with national eye health policies, local community needs, and inclusion priorities.

   4.2 Effectiveness

Assess progress against objectives, delivery of outputs, quality of services, and capacity-building outcomes.

   4.3 Efficiency

Evaluate use of financial and human resources, cost-effectiveness, and adaptive management during implementation.

   4.4 Impact

Describe the project’s influence on access to optical services, vision outcomes, and quality of life, including broader systemic effects.

   4.5 Sustainability

Explain the measures in place to ensure continuity of services after project completion, local ownership, and partnerships.

   4.6 Good Practices and Cross-Cutting Issues

Highlight innovations, inclusion of persons with disabilities, gender equality, safeguarding, and environmental considerations.

5. Conclusions (1 page)

Summarise the overall performance of the project, highlighting achievements, challenges, and alignment between results and objectives.

6. Recommendations (1–2 pages)

Provide clear, actionable, and prioritised recommendations for improving future projects, sustaining outcomes, and enhancing partnerships.

7. Lessons Learned and Good Practices (1 page)

Identify key lessons and effective approaches that can be applied to future eye health or community development initiatives.

8. Annexes (not counted in 15 pages)

Include ToR, evaluation matrix, data collection tools, list of stakeholders, supporting tables/charts, photos, and references.

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