CHILD SAFEGUARDING:

Level 3: The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Supply Chain Officer is responsible for ensuring effective and efficient procurement, logistics, and supply chain operations in compliance with the organization’s policies and donor requirements. The role supports the timely delivery of goods and services to support program implementation, manages supplier relationships, maintains accurate documentation, and ensures transparency and accountability across supply chain processes.

SCOPE OF ROLE:

Reports to:  Sr. Coordinator Supply Chain  

Staff directly reporting to this post: No

KEY AREAS OF ACCOUNTABILITY:

• Conduct all procurement activities in accordance with organizational and donor procurement policies.
• Prepare and issue RFQs, RFPs, and tender documents for the acquisition of goods and services.
• Evaluate supplier quotations and coordinate procurement committee meetings when required.
• Draft and process purchase orders, contracts, and framework agreements after successful sourcing.
• Ensure procurement files are complete and well documented.
• Maintain a supplier database and manage vendor relationships to ensure high quality and cost-effective services.
• Monitor supplier performance including quality, delivery timelines, and compliance with contractual terms.
• Conduct site visits to supplier facilities and verify the quality of goods and services.
• Coordinate the transportation and delivery of goods and materials to program sites.
• Collaborate with warehouse staff to ensure smooth receipt and dispatch of items.
• Track and follow up on shipments, ensuring timely delivery and resolving any delays.
• Ensure all procurement and payments supporting documents are complete and submitted to finance for processing.
• Track and follow up on timely payment of suppliers and service providers.
• Maintain updated procurement and fleet trackers.
• Assist in the preparation of KPIs report.
• Ensure proper filing and archiving of all procurement documents.
• Liaise with programs, finance, warehouse, and other departments to coordinate supply chain activities.
• Perform any other tasks assigned by the supervisor.

SKILLS AND BEHAVIOURS (Our Values in Practice):

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Responsible for confidentiality of all procurement related information and providing equal information to all suppliers, as needed
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency 

QUALIFICATIONS AND EXPERIENCE:

• Bachelor / Master Degree in Supply Chain Management, MBA, MPA or related education.
• At-least 2-3 years of progressive work experience in management and coordination of humanitarian logistics, procurement and fleet management.  
• Excellent communication and interpersonal skills
• Good command on MS Office software with capability to develop Excel based information management databases 
• Fluency in written and spoken English
• Capability to work in demanding environment and strong skill in multitasking
• Commitment to and understanding of Save the Children’s aims, values and principles

Additional Job Responsibilities:

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Save the Children has zero tolerance towards Sexual Exploitation and Abuse, Fraud, Bribery and Corruption.