The applications will be reviewed on a rolling basis. 

Location:  Position based in Ghizer with frequent field visit to project location in GB

Type of Contract:  Fixed Term

Salary Level:          GRADE 7

About Secours Islamique France:

Since its founding in 1991, Secours Islamique France considers that diversity is a wealth. We study therefore all applications to the extent that they present the skills required for the position to be filled.

Our organization is particularly concerned with the ethical and deontological dimensions in all its activities. we therefore reserve the right to systematically check criminal records during the recruitment process, in accordance with current law. In line with this policy, SIF practices zero tolerance towards any type of fraud, corruption, harassment, abuse, or violence of any nature whatsoever, and, more generally, any violation of legislation, regulations, or the code of conduct established internally.

SIF is a humanitarian organization, and the principle of “Do no harm” is therefore central: we ensure that respect and the safety of the children we support in our projects is a primary consideration for all our collaborators and partners. Our charter is a real commitment: we mobilize all of our staff in the promotion, dissemination and respect for the principles laid down.

Diversity, Equity & Inclusion:

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable, and inclusive than we are today.

The Finance Officer by assisting Finance Office Peshawar is overall responsible for preparing financial statements, maintaining cash controls, Finalizing the payroll, financial reports, follow ups. Performing all actions and producing all documents, feedbacks and links that will allow the SIF to achieve its objectives and provide self-audit and monitoring capacity

In addition, s/he may be called upon to carry out surveys, participatory needs assessments or any other activity that may be deemed necessary.

Objective 1: Accounting and invoices & Allowance Payment:

Activities:

• Prepare the Financial follow-up of SIF activities (expenses follow-up, budget follow-up)
• Maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes social security, etc
• Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and group invoices, import the accounting in Saga).
• Preparation of Monthly Closing Documents (Inventories, Bank Reconciliation, etc)
• Ensure the respect of the procedures before any payment (validation form, etc)
• Review all the payments documents for proper coding and supporting documents.
  • Prepare sending of accountancy archives to country office (edit packing list, follow up listing of archives)
  • Supervises the archiving of the accounting documents in the field and its transmission to the BO.

Objective 2: Managing the Cash flow:

Activities:

• Management of the Cashbox (Check the invoices, process all advances, all payments, enter the information needed in the cashbook, daily/monthly inventory, weekly/monthly check, etc).
• Prepare the Cash flow forecast after validation of Project.
• Submit the cash forecast on HQ format to Finance Officer after consultation with another department
• Record and follow up all administrative expenses in the Monthly Expenses Follow-up.
• Cross checks the monthly payroll for all staff.
• Organize and ensure the withdrawals from the bank, the money changing and transfers to field bases
• Follow-up all documents concerning the bank (local funds received, transfer request letters, etc.).
• Ensures good relations with the bank, investigates and acts as an advice about bank procedures.
• Prepares requests for the bank (financial operations, administrative management of SIF accounts).
• Ensure advance request/BCI is prior validated/approved by budget holder before doing any cash payment.

Objective 3: Tax Management

Activities:

• Ensure that withholding Income & Sales Tax deductions are as per Govt of Pakistan rules and deposited to Government
• Deduct Withholding Taxes and submit to Government as per Government Rules.
• Ensure that monthly withholding Taxes returns submitted to Govt. on time.
• Ensure that filing of annual Tax return along with filing of annual accounts to Govt.

Objective 4: Internal and External Audits

Activities:

• Assist Finance Officer in Preparation of the financial reporting and audit documentation.
• Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses.
• Perform physical Inventory check of all offices after every six months or at least annually.

Objective 5: Report

Activities:

• Assist in closing of accounts and preparation of monthly expense report.
• Prepare Monthly BFUs related to the base.
• Provide support to prepare annual and quarterly work plans and reports
• Assist Finance Officer in donor reporting
• Keep updated both the line managers “administrative & Technical” about ongoing activities and future plan of work.
• Submission of weekly and monthly plan to line managers.

Objective 6: External Gov. Dealing:

Activities:

• Coordinate with Home & Tribal Affair department & Interior Ministry to provide requisite documentation for organization MOU and Expatriate travel NOCs.
• Provide the necessary information to Finance Officer to ensure compliance with National regulations with respect to administrative matters (e.g. registration, taxation and labour laws), especially when changes occur in the procedures.
• Manage, follow-up and report to Finance Officer the legal procedures and documents requirements (visa, stay permit, travel permit, departure and arrival procedures) for all national and international staff.

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.