About SCF:

Sindh Community Foundation (SCF), established in 2001 and registered under the Societies Act in 2007, is a non-governmental organization based in Hyderabad, Sindh. It focuses on empowering marginalized communities—especially women, youth, and minorities—through initiatives in education, health, climate change, youth development, and social justice. SCF holds special consultative status with the UN ECOSOC and is PCP certified. With regional offices across Sindh, SCF has earned national and international recognition for advancing community resilience and rights-based development.

Job Summary: 

The finance Officer will responsible to assist in smooth operations of the finance activities and maintenance of financial records. To assist and coordinate the effective management of finance and general administration functions in Finance department. Finance Officer will support Sr. Finance Manager in budgeting and donor reporting and ensure that financial reports are effectively used by program team.

Job Description: 

Duties and Responsibilities:

1. Bank/Cash Payments:

Finance Officer will be responsible for making cash and bank payments in accordance with financial procedures of the organization and will ensure proper supporting documents available with the voucher and availability of the budget.

Performance Standard

• Collect and examine supporting documents for payments
• Supply Reques
• Request for Quotation
• Quotations
• Quotations/Bid Analysis form
• Purchase Order/Agreement
• GRN
• Invoice
• Copy of Cheques
• Receipt acknowledgment on supplier letter head
• Ensure that documents and signatures are valid.
• Prepare payment vouchers, and receipt vouchers.
• Prepare cheques/payment orders and ensure that they are properly delivered.

2. Salary Payments:

Finance office will be responsible for preparation of monthly staff payroll and payment of the salary to staff and ensure proper supporting documentation available.

Performance Standard

• Proper payroll sheet with columns of additions, deductions and net salary
• Tax is deducted on payroll
• Supporting time sheet available with the vouchers
• Attendance sheet
• Leave record
• Payment of salary through bank transfer or cross cheque
• Receipt acknowledgement from staff

3. Bookkeeping and Financial Reporting:

Finance Officer will ensure that staffs adhere to internal controls; make necessary accounting adjustments and keep books of accounts as per standard procedures.  S/he will review field books of accounts.  S/he will do day to day payments, adjustments.  S/he will coordinate internal/external audits. S/he will be responsible for donor financial reporting.

Performance Standard

• Record all transactions, on manual/computer systems as appropriate.
• Proper Ledger available for each budgeted head
• Maintain Cash Book
• Maintain Bank Book
• Maintain float, loan and salary advance registers.
• Bank and Cash reconciliation statement
• Midterm Financial report
• Final financial report

4. Manage the petty cash:

Finance Officer will be responsible for managing for petty cash for day to day cash payments.

Performance Standard

• Ensure that supporting documents/signatures are valid.
• Prepare petty cash vouchers.
• Be responsible for petty cash held in the office.
• Prepare Petty Cash Form, and request additional cash as necessary.
• Carry out cash count every two weeks.

 5. Proper filing:

Finance Officer will be responsible for proper finance filling. S/he will be responsible for keeping all financial record in an effective and efficient manner

Performance Standard

• Ensure that all accounts records are filed in an orderly manner.
• Produce bills for staff use of vehicles, photocopier and phone.
• Personal file or properly managed
• Copies of all agreement

PERSON SPECIFICATION:

Essential:

• Must have Masters degree in relevant field with 02 year of experince or Bachelors degree in relevant field with 04 years of experience in development sector.
• Must be computer literate with a comprehensive knowledge of MS, Excel & accounts packages
• Good communication & team building skills

Desirable:

• Qualified profession accountants will be preferred
• Knowledge of development issues & concepts
• Experience of working in an insecure environment

Special Skills, Aptitude or Personality Requirements:

• Active team player.
• Adaptable and flexible. Willing to travel to remote field areas with basic living conditions.
• Ability to regulate own time and perform to deadlines.
• Command of MS Office. Experience on accounting programmes will be a plus.
• Capacity building and training skills
• Good interpersonal and communication skills
• Basic report writing skill
• Basic analytical and problem solving skill

Accountability:

• Accountable as per above mentioned duties and Responsibilities

Authority:

• As per duties and responsibilities

Performance Standards:

• Mentioned above against each duties and responsibility respectively

Code of Conduct and Child Safegarding & Protection Policy:

SCF has a staff Code of Conduct and a Child Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of SCF staff, consultants, visitors to the programme and partner organizations, and the standards of behaviour expected from them. In this context staff have the responsibility to the organization to strive for, and maintain, the highest standard in day-to-day conduct in their workplace in accordance with SCF’s core values and mission.

Any candidate offered a job with SCF will be expected to sign the Child Safegaurding/Protection Policy and the Code of Conduct as an appendix to their contract employment.

Any breach of Code of Conduct or the Child Protection Policy by employees of SCF during the course of their employment will result in disciplinary action up to, and including dismissal.