An international development organization is seeking a highly skilled and experienced Finance Coordinator to join our dynamic team. As a key member the candidate will play a critical role in ensuring the effective management of our financial resources, supporting our programs and operations, and helping us achieve our mission Needless to say, candidates must be of unquestioned integrity.

MBA Finance/Masters in Commerce or CA/ACMA/ACCA Finalist plus article completed with recognized firm. 

EXPERIENCE AND SKILLS:

• At least 5-6 years’ experience overseeing and managing complex multi grant management, financial statements, strategic planning, budgeting and compliance systems.

• Excellent management, communications and presentation skills.

• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

• Ability to work independently to a high professional standard

• Fluent spoken & written English language

• Willing to travel to field/project areas

• Having ability to work in emergency situation.

SALARY RANGE: 150K to 175K per month (all inclusive)

JOB DESCRIPTION

The purpose of the Finance Coordinator role is to manage the finance activities, provide necessary technical support, advice, and assist in decision making for country management and to ensure that financial policies and procedures of the organization are implemented in a standardized manner at country office and at partners/project level as well. Specifically, to ensure efficient grant management and compliances, monitor implementing partner’s financial management, suggest partner’s capacity development areas, timely and accurate development of financial reports. He/she is also required to visit partners’ offices/project areas for financial monitoring and organizational financial assessments. It is full time Islamabad based position with frequent travels to partners in Punjab, Sindh, KPK and GB.

Tasks at COUNTRY Pakistan office Level:

• Finance Coordinator is responsible to process payroll of the employees in close coordination with HR with all tax or any other deductions and to incorporate relevant information for salary payments.

• Preparing and processing the working advance of the team members and collect the working advance reports and bills from the relevant team members.

• Finance Coordinator is responsible for making payments and complete the required documents

• To maintain books of accounts in double entry system for financial year

• Bookkeeping of all financial record in soft and hard form

• To submit financial report of each quarter to Country Manager and variance analysis

• Close budget oversight and monitoring budget with program and operations teams and establishing a robust system for the timely completion of budgeted activities as per the approved annual plan. 

• Splitting and entering the approved budget into the organization's software, generating monthly reports, and following up with relevant departments to overcome any issues.

• Maintain up to date knowledge of and adhere to national governmental requirements and regulations pertaining to financial matters, including but not limited to income tax, sales taxes, EOBI, professional tax, and social security, in close coordination with the Tax Consultant

• Ensure that the archiving of the accounting documents in the files is properly maintained with all relevant evidences 

• To compute and deduct taxes from employees’ salary, vendor payments, in close coordination with Admin/HR Manager and Tax Consultant

• To deposit the tax amount to FBR through e-filing system in close coordination with tax consultant

• Review organization’s revenue/expenditure accounts along with balance sheets a

• To resolve vendor, employee & Consultants complaints related to tax and payments

• Finance Manager is responsible for liaison with all bank related matters, like, chequebooks, cheque requisitions, bank withdrawals, payments, bank reconciliation and remittances, etc.

• Assist Country Manager in preparations of annual planning/ revision / reallocation budgets, Annual Plans (APs) and operational plan of country office.

• Responsible and coordinate with auditing firm and prepare adequate documentation and requirements for the smooth Pak Office Audit process

• Orient Pak office staff and management on the financial policies and procedures, taxation.

• Participate in meetings (virtual or physical), trainings, workshops and forums organized by country office at National, Asia Region, or elsewhere.

• Any other task as assigned by the Country Manager/ Finance controlling department at Head office. 

Tasks at Partners Level:

1. Advise partners and projects with regard to financial management and accounting systems

• Financial management and accounting systems will be monitored through project-specific visits conducted at a minimum of once per year. Identify difficulties, weaknesses and irregularities in financial management, accounting systems, operations of a project and systems of internal control of partners/projects and give recommendations for further improvement to partner and suggest areas for capacity building to Country Manager

• Conduct Organizational Financial Assessment of new partners and the existing partners

• Orientation to new partners on financial mandatory requirements and other guidelines. 

• Orientation and capacity building of partners/projects staff on financial requirements regarding accounting, budgeting and financial reporting. Also inform them time to time amendments in country financial policies and procedures related to the Pakistan

• Responsible for the coordination between auditors and partners for smooth completion of audit assignment. Act as a focal person for the auditing process.

• Follow-up on the implementation of recommendations given by auditors (ML), during financial monitoring visits, and/or by the Controlling Department of HQ.

• Provide capacity building trainings and workshops for the partners. 

2. Review partners and projects in the preparation and presentation of budgets and financial reports

• Review partners/projects with regard to the elaboration of budgets for short term and long-term programs.

• Ensure timely receipt and review of the partners quarterly reports, variance analysis and activities to be aligned with the approved workplan in collaboration with the country’s office programme team. 

• Advise partners/projects in the preparation of annual financial statements, budgets, audited financial reports and other financial reports, and give feedback to the partners/projects; if need arises.

• Communication with partners/projects for timely and accurate financial reporting.

• Enter financial and other data of annual budgets and financial statements in spreadsheets for country database.

Reporting to country office

• Prepare a report on each monitoring visit carried out and submit it to country management within seven days following the visit, informing country management about any irregularities or similar difficulties encountered during monitoring visits or through other channels immediately.

• Inform country management about new developments in the financial rules, regulations, policies etc. in Pakistan

• Prepare reports on activities carried out for country office (bi-annually and annually) or as need arises and submit them to management time.

Required Essentials:

• Confidentiality - Maintain confidentiality of all information, records, communication, assets, partners, staff and plans of the organization

• Non-Criminal Record – The candidate must not be involved in any criminal or any anti-social activity.

• Child Safeguarding - We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. The candidate must not be involved in any act against child rights and any form of child abuse.