1.    FUNCTIONAL RELATIONSHIPS

Works under the direct supervision of the Provincial Coordinator, the Project Coordinator will lead the project management team by overseeing project activities, administrative tasks, communicating with stakeholders and ensuring resource availability for the project team.

2.    SUMMARY

The Project Coordinator will be responsible for overall management of the project at District Level, including planning, implementation and closure of the project activities within the obligatory time.

3.    SPECIFIC DUTIES AND RESPONSIBILITIES

• Establishment of Field Office in District Khairpur for smooth implementation of project, with necessary IT equipment, furniture, vehicles and appliances available.
• Stakeholders mapping and preliminary meetings with the stakeholders to brief them about the project activities, anticipated outcomes and support/ assistance required from each stakeholder.
• Assist the project team in the development of project management documents including project budgets, project schedules, scope statements and project plans.
• Conduct project inception meeting to realign the activities, if required, and formally kick start the project.
• District vulnerability mapping in consultation and close collaboration with the District Administration, PDMA/ DDMA, Pakistan Meteorological Department (PMD) and other stakeholders to identify the most vulnerable Union Councils in District prone to riverine floods.
• Provide required facilitation to team in conducting the Baseline Assessment and Price Market Initiative Survey.
• Provide assistance for establishment of District and Community-Level Early Warning Systems.
• Facilitate organizing capacity building events and simulation exercises at District and community level.
• Active engagement in development and implementation of Anticipatory Action Plan and Contingency Plans.
• Lead the promotion and dissemination of project activities by developing quality content and IEC material in close coordination with the communication team.
• Organize Lesson Learnt Workshop in consultation with the Provincial Coordinator and ACT Head Office to share the acquired knowledge of the project.
• Facilitate the end line assessment and compile consolidated project completion report
• Monitoring project progress and creating project status reports for ACT Management and stakeholders
• Scheduling stakeholder meetings and facilitating communication between the project team and stakeholders throughout the project life cycle

4.    GENERAL DUTIES AND RESPONSIBILITIES

• Execute project administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents.
• Managing project management documents such as the project plan, budget, and schedule or scope statement, as directed by the project manager.
• Supervise the project procurement process in close coordination with the Provincial Coordinator and Finance Team.
• Assign tasks to team members and help them understand what’s expected from them in terms of project milestones and deliverables
• Be the liaison between the Provincial Office, Project team and project clients throughout the project life cycle.
• Meeting with project stakeholders at District Level to ensure timely coordination regarding the project activities.
• Regular meetings with project clients to assess their needs and define project requirements, acceptance criteria and project timelines.
• Coordinate the allocation of project resources to ensure the project team has the resources they need to complete their tasks
• Foster cross-team collaboration to help project team members complete project tasks and produce deliverables within the stipulated timeframe.
• Assist the Provincial Coordinator and M&E Team in monitoring project progress and team members’ performance.
• Development of and sharing regular reports in order to update the Senior Management about the progress, challenges and proposed actions to overcome the challenges.
• Support team members when implementing risk management strategies

5.    REQUIRED SKILLS

• Ability to communicate effectively with stakeholders at all levels
• Excellent planning and organizational skills
• Critical thinking and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Flexibility and adaptability
• Demonstrated team leadership
• Report writing, data acquisition and analysis skills
• Excellent interpersonal and communication skills
• Excellent negotiation, diplomacy and advocacy skills
• Appreciation of workplace diversity

1. 6.    EDUCATION & EXPERIENCE

• Master’s degree in Disaster Management, Development Studies, Business Administration, Management, Social Sciences or a related field
• Excellent knowledge of project management
• Proficiency with Microsoft Office
• Must have 5 to 7 years of experience in project coordination, project management roles or related fields with national international organization. Must have knowledge of financial and reporting standards to international donors/ UN agencies.
• Must have excellent knowledge of Disaster Management, especially early warning system, capacity building and anticipatory action plans.
• 2 to 3 years of experience working in collaboration with the DDMUs, District Authorities and vulnerable communities.