Main Responsibilities & Tasks:

• Oversee pre-training activities for projects, including developing a Detailed Implementation Plan (DIP), Monitoring & Evaluation (M&E) plans, initiating Purchase Requisitions (PRs) for timely procurement of training materials, and coordinating the printing of training manuals.
• Monitor project activities, including staff orientation, daily attendance tracking, training implementation, quality assurance, feedback sessions, pre- and post-assessments, data collection, and entry into the Management Information System (MIS).
• Develop Job Descriptions (JDs) for project staff and facilitate the hiring process by raising Personnel Requisition Forms (PRFs) as per project budget allocations.
• Assist the Human Resources (HR) team in recruiting project staff by conducting interviews and identifying suitable candidates.
• Collaborate with the Communications (Comms) team to design and print materials such as banners, standees, and certificates.
• Support the curriculum development team in conducting orientation sessions with trainers and co-trainers on curriculum content, Teaching and Learning Materials (TLM), and daily session planning.
• Coordinate with the Admin team for identifying and booking training venues, arranging logistics, and ensuring smooth operations at field sites.
• Oversee the implementation of project activities at the field level, with a specific focus on skills development programs.
• Develop timelines and work plans for training events as directed by the line manager.
• Coordinate with relevant staff to ensure effective data management in the MIS for project tracking and reporting.
• Maintain project documentation, official correspondence records, and prepare minutes of meetings.
• Review work plans and activity reports, ensuring program activities align with technical, financial, and administrative guidelines.
• Participate in effective program management, ensuring quality control from planning to implementation to achieve desired project outcomes.
• Prepare activity reports, weekly and monthly progress updates, quarterly reports, and donor reports, including management recommendations.
• Identify and share best practices and lessons learned to enhance program effectiveness and impact.
• Perform any other duties assigned by the line manager to support program goals and objectives.

            Professional Experience:

• Bachelor’s degree in social sciences, Program Management, or a related field.
• Minimum of 1-2 years of relevant experience in program implementation within NGOs, preferably INGOs.
• Proven experience in successfully implementing donor-funded projects.
• Strong background in donor relations, including reporting, compliance, and negotiations.

              Skills & Competencies:

• Ability to work independently and collaboratively in a team environment to achieve program objectives.
• Strong coordination, communication, and interpersonal skills.
• Excellent written and verbal communication skills in English.
• Effective project management skills with the ability to meet tight deadlines.
• Proficiency in IT tools, including MS Office, data management software, and online collaboration platforms.
• Strong negotiation and networking skills to engage stakeholders effectively.

               Personal Attributes:

• Willingness to travel to project sites as needed.
• Ability to work under pressure and manage multiple tasks efficiently.
• Commitment to diversity, inclusion, and respect for different communities.
• Strong team player with a proactive and results-oriented approach.

 Note

We maintain a zero-tolerance policy towards Sexual Exploitation and Abuse. All selected candidates will undergo comprehensive background checks. As an equal opportunity employer, we encourage female candidates to apply.
Applications will be reviewed on a rolling basis.
This job description outlines the essential responsibilities and qualifications necessary for the role. Adjustments can be made based on organizational needs or changes in operational requirements.