Introduction:

Human Appeal is an incorporated UK charity and a global humanitarian and development organization. We save lives, alleviate poverty, transform and empower local communities whilst championing humanity, impartiality, neutrality, and independence and establishment of self-sustaining development programmes. Our vision is "to become the global agent of change for a just, caring, and sustainable world’’.

Position Summary:

The Admin & Procurement Assistant will be assisting Operations Manager and will be responsible for overall financial/logistic activities in the district. S/he will be responsible for providing admin support, preparing financial statements, maintaining cash controls and generating local financial report. S/he will be performing all actions and producing all documents, feedbacks and links that will allow the HA to achieve its project objectives and provide self-audit and monitoring capacity.

Job Responsibilities:

1. Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation
2. Managing all procurement for the office as well as any procurement escalated from field bases, according to established procurement procedures and maintaining diligent filed paper and electronic records of all procurement
3. Managing and tracking all vehicles on the fleet, including movement planning, day-to-day allocation, log book control, reporting, rental contracts, staff (driver) management, duty drivers and driver shifts, and the monitoring of fuel consumption
4. Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
5. Managing all program stocks maintained in the base as per established procedures. Reporting stock inventories on a regular basis and liaison with the Supervisor, to monitor and track ongoing and historical supply chain pipeline against targets
6. Supporting ongoing setup and maintenance of the HA – Amina Center infrastructure including organizing and monitoring external support when necessary
7. Providing technical support and guidance to program teams on logistical elements of distribution & procurement planning, and the setup of tents

Qualification & Experience:

• Bachelor’s Degree in commerce or business management (specialization in Finance)
• 1-3 years of finance experience preferably with INGOs
• Experience in cash based transactions and disbursement will be preferred
• Ability to work in challenging environment
• Good Interpersonal and Communication skills
• Proficient in report writing and documentation
• Knowledge of local languages will be an added advantage

PSEA and Safeguarding:

Human Appeal has a zero tolerance to Sexual Exploitation and Abuse of staff as well as beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility. All staff must adhere to the Code of Conduct that enshrines principles of PSEA, always (both during work hours and outside work hours).

Note:

It is mandatory for applicants to self-declare prior issues of sexual or other misconduct, termination of past employment, criminal records, and concerns registered with government authorities regarding contact with children, and to consent to the disclosure of any such information by their former employers during the recruitment process.