MIS Officer

Confidential

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Posted date	13th December, 2024	Last date to apply	28th December, 2024
Country	Pakistan	Locations	Peshawar
Category	Monitoring & Evaluation
Salary	PKR 135,000 - 150,000
Type	Full Time	Position	1
Experience	4 years

This position is open on a rolling basis and will be filled upon the availability of a suitable candidate.

Job Profile

A management information systems (MIS) officer will be responsible for planning, development and implementation of applications, programming and systems network and integration of a management information system. He/ She will be working closely with the Country MEAL Coordinator, Project Manager, MEAL Officers and program team to develop and operationalize online versions of the monitoring and evaluation tools. The MIS Officer will take an active part in developing the capacity of the project staff in operating the project tools and formats for accurate data entry in the MIS system.

Key Resposibilities

The MIS Officer will be mandated to a) ensure proper development of the web-based data entry forms, b) clean the data entered by provincial M&E and field team c) coordinate MIS activities with the project team.

More specifically, the MIS Officer will have the following duties and responsibilities:

Knowledge Management for Program:

Support program in data management, analysis and reporting of multiple projects and activities, studies and research

Regularly collect and update the information on programmatic 'response and develop databases, software solutions and reporting formats for baseline, end line and other data management in consultation with the supervisor.

Prepare summary reports of all related activities while reflecting on the key outcomes of the discussions and their impact on the program.

Support quality implementation and program development through timely and accurate information and data analysis

Where appropriate, liaise with the management and assist in data collection while ensuring that the purpose and use of all data collected is clear whilst ensuring that questions are simple, clear, collectable and easily collectable as well as organize and manage the data input and initial analysis and presentation of data.

Database Development:

Work closely with the M&E staff to design a database to help in the entry and analysis of all project related data;

Design web-based data entry forms to enable data entry from remote locations

Ensure the database tables are coded for validity and referential integrity;

Design and generate crystal reports as defined by the line Manager.

Understand the requirements to define keys and indices to enable easy on-line queries and analysis

Maintain database systems and procedures through regular checks of the system to ensure effectiveness, and take any necessary remedial actions to correct in case of shortcomings

Result-based Program Monitoring:

Monthly collect and compile information from the program team and produce study of analysis using relevant guidelines

Regularly update data and prepare briefs and presentations as and when needed.

Coordinate monthly review meetings and ensure participation of all relevant staff.

Facilitate updating of checklists.

Update the online version of the Project Performance Indicator Tracking Table (PITT) and Performance Indicator Summary Table (PIST) every quarter

Work with the project’s provincial team to ensure timely entry and analysis of all projects related data

Provide substantial input to management for the further improvement of the current management information system

Work with the M&E team to develop short essays and M&E Bulletin

Conduct periodic orientation sessions on MIS for the staff members

Recommend tools and strategies to increase program performance and results

Undertake any other tasks as directed by the line Manager

Behavior and Conduct:

Will ensure the highest standards of behavior inside and outside of work promotes the values in organizational code of conduct and safeguarding policies

Will be a model for ethical conduct standards for other team members

Will ensure own actions and the actions of the team members they manage do not impact the safety of the team and the vulnerable communities we serve

Will ensure external stakeholders are aware of Organizational conduct and reporting mechanisms

Report any concerns

Person Specification

Skills, knowledge and expertiserequired for the role.

Minimum Graduation (B. A, B.Sc. BSCS, B.Com or equivalent) from recognized HEC approved university or institution.

Educational degrees and experience certificates shall be verified and re-checked by the SIF as and when required.

At least 04 years relevant work experience of database management by using MS.

ACCESS and in hand experience of management large program data set/information and managing MIS with NGOs/INGOs.

Experience in writing reports in English

 Good computer skills; word, excel, PowerPoint and MS. ACCESS database

Good analytical and problem-solving skills

Ability to meet deadlines.

Excellent time management skills and the ability to prioritize tasks are important.

Adaptable and Flexible.

We are equal opportunity employer.

Requirements