Job Description

Title: Project Coordinator

Reporting to: Project Manager (HUB)

Duty Station: Project Office Rawalpindi HUB

Unit: Programme

Section: Protection

Key Summary of Position:

The Project Coordinator will be responsible for to plan, organize, evaluate, coordinate and manage assigned project activities in areas of Rawalpindi/Islamabad, Plan the scheduling of events and delivery of services to achieve program goals, Collect data and/or conduct surveys on all areas of program activities for evaluation of program effectiveness, Provide counsel to faculty, staff and students on policies, procedures and services, Develop, design, write and edit brochures / IEC material, reports and other relevant materials for publication and distribution. The project coordinator plays a key role in ensuring that projects are completed efficiently and effectively. They often work closely with project managers and other team members to coordinate tasks and activities, and to ensure that projects are completed on time and within budget. A project coordinator is responsible for coordinating and organizing the various aspects of a project to ensure that it is completed efficiently and effectively. 

Roles and Responsibilities

• Manage and design overall project documentation, and reporting framework.
• Proactively design, develop, undertake assessments, analyze the collected data and document lessons learned for future programming purposes, develop approaches for utilization of data for decision making.
• Assist in the development and improvement of materials/modules for training sessions on change in KAP (Knowledge, Attitude and Practices) and measuring the resultant change.
• Assist the Project Manager in weekly/monthly work plan development.
• Undertake detailed analysis and subsequently design appropriate project interventions to meet the identified urgent needs in collaboration with the field team, and strengthen local capacities for negotiating their problems.
• Ensure that Community Based Protection interventions for SGBV survivors are effectively implemented; monitored and reported as per agreed work plan as well as approved budgets and that the emerging needs are identified and addressed where possible.
• Ensure improved quality of program delivery and provide technical input in multi-sectorial contexts to field locations
• Prepare DIP (Detailed Implementation Plan) to ensure effective and quality implementation of the health interventions
• Ensure that project is effective in achieving results and meeting set targets for target beneficiaries, as planned.
• Manage the implementation of project activities to achieve project goals and objectives including monitoring and reviews in accordance with the organization and donor requirements
• Undertake regular project site visits for monitoring and support of the project activities.
• Support in the administration of workshops, trainings and meetings that are hosted as part of the project.
• Document project results in regular reports.
• Ensure that all the reports are endorsed by project manager and received at Islamabad Head Office in a timely manner.
• Ensure compliance to Inspire Pakistan Code of Conduct policies in both, office management and field operations. Timely inform PM and other colleagues of any issues that might endanger the security of people and goods related to the project.
• Documentation of overall change (Qualitative and Quantitative) through organization’s interventions.
• Ensure effective data management and timely reporting, both internal and external.
• Maintain record of all beneficiaries supported by the project through the M&E and Reporting officer.
• Monitor the humanitarian situation in the field areas (Rawalpindi and Islamabad) and develop assessment reports as well as propose recommendations to the area management team regarding community needs, vulnerabilities/capacities and suggested responses within the agreed country programme strategy.
• Identify, document and disseminate relevant project learnings within the programme. 
• The project coordinator will be responsible for communicating with team members to ensure that everyone is on track and that any issues or problems are addressed promptly.
• Oversee and assign field staff relevant responsibilities including field visits for project activities including Community mobilization, Activity Implementation, Data management and Project monitoring, Baseline, Edline, Post Distribution Monitoring (PDM), Pre-KAP and Post-KAP surveys, as per the project Daily Implementation Plan (DIP).
• Develop a close working relationships with project staff for smooth project execution.
• Co-ordinate and guide the project team in developing clear and concise input/output performance targets in line with the targets, OVIs and MoVs.
• Coordinate with project teams to ensure that all necessary documentation/MoVs are available during internal/external visits.
• Develop the capacity of the project team in quality reporting against targets.
• The project coordinator may need to communicate with stakeholders, such as clients or vendors, to ensure that everyone is aligned on the project's goals and progress.
• Develop and maintain knowledge and information sharing within the programme.
• Maintain excellent relationships with funding partner and beneficiaries.
• Ensuring effective coordination and integration of Community Based Protection activities at the field level.
• Perform any other relevant tasks assigned by the supervisor