Handicap International / Humanity & Inclusion
Support Services Intern
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Posted date 15th October, 2024 Last date to apply 15th November, 2024
Country Pakistan Locations Peshawar
Category Supply Chain
Type Internship Position 1
Status Closed

General mission

Ensure efficient and timely support to the HI Supply Chain department, on a daily basis, within the domains of their day-to-day business operation.

Missions / responsabilities

 SPECIFIC OBJECTIVES:

Ensure efficient and timely support to the HI Supply Chain department, on daily basis, within the domains of their day-to-day business operation. Which includes;

  • Filing and archiving
  • Assist in external audit verifications
  • Assist in receiving, storing, and distributing materials or products.
  • Participate in inventory checks and maintain accurate records.
  • Help ensure proper documentation for incoming and outgoing stock.
  • Support in organizing the warehouse for efficiency
  • Any other tasks as assigned by department head/Line manager

LOGISTICS:

  • Supporting the logs department in routine administrative activities.
  • Ensuring the Office premises are clean and tidy.
  • Supporting in compiling the records for daily kitchen items.
  • Facilitating the staff in hotel bookings.
  • Supporting the supply chain officer in direct procurement.
  • Supporting the logs department in data archiving.
  • Laison with other departments for effective support.
  • Assisting the Logistics department in monthly reporting.
  • Monitor and report vehicle usage, fuel consumption and mileage
  • Assist in organizing drivers and ensuring compliance with fleet protocols

Job characteristics & general Mission:

  • Familiarity and/or experience with NGOs and international organizations
  • Ability to work quickly, efficiently, and meet short deadlines
  • Must be a self-starter, responsible, mature, highly organized, detail-oriented, and able to work independently
  • Good communication skills
  • Proficiency in Microsoft Office Suite especially Word, Excel, PowerPoint, Google Docs, and Adobe Acrobat
  • Good command in written and spoken English
  • Willing to work in the office as well as to travel to the field when required
  • Willing to work in a team as well as independently
  • Any experience of the same nature will be advantageous

Skills:

  • Language skills, Urdu and English (desirable).
  • Having an experience of one years in a good Organization will be preferred. Fresh Graduates / Master degree holder also encouraged to apply.

 

Professional skills:

 

Knows

Practices

Proficient

Expert

Procurement management

  

   

 

Warehouse Management

  

 

 

 

Fleet management

 

  

 

 

General Administration Management

  

   

 

Handling of relevant software (MS Word, Excel, other relevant)

  

  

 

 

Understanding and respect of local cultures

  

   

 

Emergency preparedness and response skills (see profession design template)

 

Knows

Practices

Proficient

Expert

Emergency response

 

 

 

 

Humanitarian monitoring and Emergency Preparedness

 

 

 

 

Other professional skills

 

 

Knows

Practices

Proficient

Expert

Logisitcs

Fleet management

 

  

 

 

Supply Chain

Warehouse Management

 

 

 

 

Cross-sector skills

 

Knows

Practices

Proficient

Expert

Frameworks and references

 

 

 

 

Office and collaborative tools

  

 

 

 

Stress management

   

  

 

 

Collaborating in a global organization

 

 

 

 

 Languages

 

A1

A2

B1

B2

C1

C2

Country Language (Pashto, Urdu)

 

 

 

 

 

HI Official Language (french or English)

 

 

 

 

 

Federation Handicap International / Humanity & Inclusion  is committed to encouraging a diverse and inclusive workforce. We welcome applicants of all genders, disabilities, ethnicities, nationalities, and geographical locations, as well as individuals of any religious or cultural background. We actively encourage applications from people living with disabilities and those with any form of limitation to join our team.

Our organization maintains a zero-tolerance policy for any conduct that challenges the values and mission of Federation Handicap International, including sexual exploitation and abuse, sexual harassment, abuse of authority, discrimination, and PSEA (Prevention of Sexual Exploitation and Abuse). We also uphold strict child-safeguarding principles. All candidates selected for positions will undergo thorough reference and background checks and are expected to adhere to these standards.

This role is of utmost importance as it involves working with vulnerable groups, including children and women. As such, it is subject to comprehensive, safer recruitment checks. The successful candidate must complete a police check and a self-declaration form to confirm their suitability for working with these groups.

We are an equal opportunity employer committed to ensuring that women, persons with disabilities, and individuals from diverse backgrounds have access to employment opportunities on an equal basis with others.

If you require any specific accommodations related to a disability, please mention this in your application or cover letter, and we will work with you to provide appropriate support.

 

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