THE ROLE:

The selected candidate for this position would be responsible to provide assistance in Admin Functions of Field office under the guidance of Project Manager.

Key accountabilities

The selected candidate for Admin Assistant will be expected to provide assistance in Admin Functions within BCI Project with support from Project Manager. He/She will also be responsible but not limited to;

• Provide assistance to Project Manager for smooth functioning of Administrative tasks at field level
• Effective assistance in office tasks, such as filing, generating reports, setting up vendor meetings (when needed)
• Provide assistance in day to day admin tasks
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Maintaining petty cash
• Updating office Asset record and share monthly reports with Administrative Officer
• Recording of administrative documents / files
• Ensuring effective filing system, inventory-tagging, stock registers and office equipment
• Provide assistance in organizing workshops, seminars, official meetings
• Assist in procurement of general items at field level
• Supervise facilities staff (Driver, Guards)
• Any other task assigned by the Administrative Officer / Line Manager

ABOUT YOU

• Strong organisational and learning skills.
• A team player with good interpersonal, communication and networking skills.
• Comfortable working on one’s own initiative as well as following advice.
• Robust with the operational grip and capacity to handle a demanding workload.
• Flexible and creative in planning and problem solving.
• Ability to perform an active role within the larger team.
• Possesses a full understanding of the organizational structure, policies and practices, and the impact on own area and the entire organization.
• Proficiency in the use of Microsoft programmes such as word, excel, PowerPoint.
• Able to communicate clearly and effectively with senior managers, both orally and in writing.
• Self-motivated

Education & Experience

• Minimum bachelor’s Degree in Management Sciences or related disciplines from a recognized University. However master degree will be an advantage.
• 3-4 years of experience in Admin functions with reputable National/International Organizations

ROLE DETAILS

HAY BAND: 2

Reporting to: Project Manager

Contract Duration: 5 months (extendable)

Key Peer group: - Project Teams and Administrative Officer

Salary: 68,000 PKR (Basic)

NOTE 

This job description is not intended to be exhaustive. It is expected that the post holder and CABI will adopt a flexible attitude and accept that the duties may have to be varied according to circumstances, in particular changing corporate requirements and individual development needs. 

WHAT WE OFFER

We aim to recruit and retain passionate people who have the necessary skills, knowledge and commitment to help us achieve our mission. Our benefits are designed to make our lives easier, improve our work-life balance, save money and safeguard our well-being. They include:

• Competitive salaries;
• 26 days of annual leave, plus public holidays;
• Defined contribution pension scheme with employee contribution;
• A culture committed to being a fully inclusive, enjoyable and fulfilling place to work;
• An Employee Assistance Programme, with a full calendar of health and well-being initiatives;
• Flexible working options;
• Career development opportunities including internal promotions, mentoring and Development Bursary to visit another CABI centre;
• Health/Life insurance and long service awards.