Posted date | 19th July, 2024 | Last date to apply | 28th July, 2024 |
Country | Pakistan | Locations | Islamabad |
Category | Administration | ||
Type | Contractual | Position | 1 |
Status | Closed |
Aga Khan Health Service, Pakistan is looking for a seasoned and Dynamic Program Assistant for Central Office, Islamabad.
S/he will provide programmatic and administrative support to Community Health & Donor Funded Programs
Main Duties and Responsibilities
- Support in the Planning and implementation of the projects including new program developments.
- Maintain and update records or programmatic activities for the program compliance.
- Document minutes of the meeting and assist in drafting programmatic reports, program briefs and success stories.
- Coordinate program activities within the program team and with the regions and take follow-ups.
- Provide programming and administrative support to the projects, scheduling meetings arrange meetings with stakeholders.
- Develops and maintains an efficient filing system for the program team,
- Maintains a tracking system of the program activities.
- Assist in projects such as special events, meetings, newsletters,
- Arrange all program appointments and maintain programs/ projects background information, Calendar log, route correspondence and follow-up actions and deadlines.
- Organizes regular team meetings and conference calls/videoconferences, often over different time zones, including the preparation and distribution of documents and providing the necessary technical devices.
Qualifications and experience requirements
- A university degree in Business Administration, Health Sciences, Social Sciences, or related field.
- At least 3 years’ experience of project / program and admirative support.
- Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need, ideally experience in report writing, concept notes, minutes briefs, and presentations.
- Experience in the use of computers, office software packages (MS Word, Excel, etc).
- Excellent knowledge of English and other local languages
- Willingness to travel to program focused geographic areas.
AKHS is committed to reducing our impact on climate and the environment and have set ourselves the goal of striving for net-zero carbon operations by 2030. All staff are expected to take part in making this a reality. The Program Assistant is expected to identify and understand which aspects of his/her work have most impact on the environment, and define tasks, work, and personal goals within his/her work plan to reduce these impacts and bring AKHS closer to net zero.
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