MIS Officer

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Posted date	24th July, 2024	Last date to apply	30th July, 2024
Country	Pakistan	Locations	Quetta
Category	Computer and Information Technology
Type	Contractual	Position	1
Experience	3 years
Status	Closed

Note: This position will be filled on a rolling basis and is contingent upon donor funding. Females, disabled and Local candidates are strongly encouraged to apply. All the positions will be filled on a priority basis and applications will be closed as soon as positions are filled. Every application fitting the job description will be thoroughly evaluated.

SIF is an equal-opportunity employer committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding.

The candidate who tries to influence the recruitment process will be automatically disqualified. SIF reserves the right to check criminal records according to the current law.

The SIF has a zero-tolerance policy towards any fraud, corruption, moral harassment, abuse or violence whatsoever and more generally any violation of legislation, regulations or its code of conduct.

SIF respects the humanitarian principle of "Not harm" and ensures child security as a primary consideration. Hiring is subject to donor funding.

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Introduction:

The Management Information System (MIS) Officer at Secours Islamique France (SIF) will be crucial in supporting the organization's data management and analysis needs. This position is responsible for developing, maintaining, and enhancing the MIS infrastructure to ensure efficient data collection, storage, analysis, and reporting. The MIS Officer will work closely with project teams and MEAL to provide accurate and timely information that supports decision-making, project monitoring, and evaluation.

General Objectives:

Create and manage a centralized database for projects of SIF Mission Pakistan in the MIS.
Collect weekly, and monthly databases from all bases and consolidate them into report format as per donor or organization requirements.
Data Cleaning and Data consolidation by ensuring quality data processing and identifying and addressing issues with data collected.
Update and optimize database according to project need, maintain the dashboards for projects in MIS and MEAL reporting.
Extract data/reports from the database in understandable formats as per project /department needs.
Manage database in MS ACCESS, MS EXCEL and MEAL MIS and support MEAL Manager in consolidating follow-up sheets of each project PMP every month.
Provide support to program bases for printing verification sheets, training attendance, payment sheets and tokens.
Update and modify the database as per program/output tracker document requirements.
Provide support to the MEAL Manager in compiling unique beneficiaries’ details of Balochistan project activities by using the IDs of each beneficiary.
Prepare and implement data protection policies and protocols and train SIF staff to ensure data protection.
To assist MEAL in developing a database for different assessments/monitoring formats
To assist the MEAL Manager in reporting different indicators and output trackers as per reporting deadlines.
Provide training to the project field team on new templates/databases and assigning unique IDs to beneficiaries during the identification or selection process.
Responsible for managing and processing all the data related to projects or program beneficiaries.
Ensure beneficiaries' data and information are protected and archived safely.
Train data management staff on data safe handling, protection and management of data privacy should be able to respond to any other related task assigned by the line manager.

Position Type/Working Hours:

This is a full-time position with 40 working hours per week. Occasional evening and weekend work may be required as job duties demand.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Minimum Requirements and Competencies

Education

Bachelor’s degree in Computer Science, Information Technology, Data Management, or related field. Master’s degree is an advantage.

Experience

Minimum of 3-5 years of experience in MIS, data management, or a related role, preferably in the humanitarian or development sector.

Languages

Knowledge and Skills

Competencies

Fluency in Urdu and English is required. Knowledge of the Balochi language will be an advantage.

Understanding of food security, nutrition, and public health principles.
Familiarity with cash transfer programs and mobile wallet payment systems.

Knowledge of the operational and logistical aspects of food distribution in educational settings.

Awareness of the socio-economic and cultural context of Balochistan.

Leadership and Management: Ability to lead and manage a team, fostering teamwork and supporting staff development.
Analytical Skills: Capacity to analyze data, identify trends, and make evidence-based recommendations.
Communication: Strong verbal and written communication skills, with the ability to present data clearly and effectively.
Problem Solving: Effective problem-solving skills with a proactive approach to addressing issues.
Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities.
Adaptability: Ability to work under pressure and adapt to changing circumstances in a dynamic work environment.
Cultural Sensitivity: Demonstrated ability to work in a culturally diverse setting and with marginalized communities.
Technical Proficiency: Proficient in using MS Office Suite (Word, Excel, PowerPoint) and other relevant software for project management and reporting.