Job Description:

Admin and HR Officer

HR Responsibilities:

• Assist in managing overall HR functions, including recruitment, employee relations, and performance management.
• Support the implementation of effective onboarding plans.
• Promote and execute HR policies, plans, and goals within the organization.
• Maintain employee database, personal files, and headcount.
• Handle payroll and benefits management, including EOBI, staff health and life insurance.
• Ensure compliance with local labor laws and company policies.
• Coordinate training sessions and programs for employee development.
• Provide support for internal and external audits.

Admin Responsibilities:

• Ensure smooth running of all administrative functions in the office.
• Supervise travel and hotel arrangements for staff and visitors, including visas and work permits.
• Monitor office supplies inventory and manage purchases within budgetary constraints.
• Coordinate with security staff to ensure safety within the office facility.
• Manage fleet operations and coordinate with regional and project teams.
• Plan, coordinate, and organize events, meetings, and workshops.
• Maintain office filing and storage systems.
• Support the coordination of administrative procedures and systems to streamline processes.
• Assist in budget review and realignment as needed.
• Ensure the implementation of admin-related policies and security measures.
• Address and settle queries in coordination with relevant departments.

Qualifications and Skills:

• Bachelor's degree in Business Administration, HR, or a related field. MBA preferred.
• 2 to 4 years of hands-on experience in a similar capacity, preferably in an NGO/INGO.
• Strong analytical skills for developing short-term and long-term plans.
• Proven ability to multitask and manage workload effectively.
• Excellent interpersonal and communication skills.
• Fluency in written and spoken English and Urdu.
• Proficiency in MS Office, G-suite, MIS, and other relevant computer skills.
• Ability to foster teamwork and create a climate of trust and transparency.

Additional Responsibilities:

• Identify needs and organize appropriate training through the plan.
• Initiate and implement training when required.
• Coordinate with all project offices to ensure smooth running of project operations.
• Perform any other responsibilities as assigned.