Agribusiness Support Fund
Admin and Logistics Assistant
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Posted date 7th June, 2024 Last date to apply 21st June, 2024
Country Pakistan Locations ERDA PMU, Peshawar
Category Administration
Type Full Time Position 1
Status Closed

Job Title: Admin and Logistics Assistant

Project: USAID’s Economic Recovery and Development Activity (ERDA)

Reports To: Operations Manager

Location: ERDA PMU Peshawar  

 

Job Summary & Specific Responsibilities:

Job Summary:

The Admin/ Logistics Assistant provides administrative support to the program team by assisting in daily administrative and Logistic tasks for the successful operational implementation of USAID-ERDA. This role is crucial in ensuring the smooth functioning of various processes within the ERDA project.

 

Specific Responsibilities:

  • Assist in the preparation and organization of documents, reports, and correspondence.
  • Maintain and update administrative records, databases, and files.
  • Assist in managing inventory levels and stock replenishment.
  • Coordinate with suppliers and vendors for timely deliveries.
  • Monitor and track shipments to ensure timely arrival of goods.
  • Management of procurement and related activities.
  • Implement clerical services, including but not limited to translating, word-processing, photocopying, and collating documents, in response to management, administration, and program needs.
  • Implement correspondence/mail services including pouches; mailboxes; incoming and outgoing correspondence, including mail, messages, faxes and email; distribution all correspondence including internal memos; and maintenance of mail registers.  
  • Look after overall organization’s property, vehicles and assets inventories and records.
  • Able to prepare timely and accurate reports on vehicle management, including vehicle usage, fuel consumption, maintenance costs, and driver performance.
  • Responsible for coordination, proper functioning, and maintenance of all vehicles, ensure traveling policies and procedures are being observed by staff and drivers.
  • Undertakes any other task assigned by the supervisor.

Qualifications, Experience and Skills Required:

  • At least Bachelor’s degree in any discipline.
  • At least 1 year working experience preferably with International/National NGOs, Donor Agencies, or other reputable organizations/companies.
  • The ability to act independently and operate proactively.
  • Innovative thinking and strong team-building skills are highly desirable.
  • Must be familiar with MS Word, Excel and Power Point.
  • Good organization and time management skills.
  • Good communication skills with the ability to communicate both orally and in writing.

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