Agribusiness Support Fund
Admin and Logistics Assistant
Posted date 7th June, 2024 Last date to apply 21st June, 2024
Country Pakistan Locations ERDA PMU, Peshawar
Category Administration
Type Full Time Position 1
Status Closed

Job Title: Admin and Logistics Assistant

Project: USAID’s Economic Recovery and Development Activity (ERDA)

Reports To: Operations Manager

Location: ERDA PMU Peshawar  


Job Summary & Specific Responsibilities:

Job Summary:

The Admin/ Logistics Assistant provides administrative support to the program team by assisting in daily administrative and Logistic tasks for the successful operational implementation of USAID-ERDA. This role is crucial in ensuring the smooth functioning of various processes within the ERDA project.


Specific Responsibilities:

  • Assist in the preparation and organization of documents, reports, and correspondence.
  • Maintain and update administrative records, databases, and files.
  • Assist in managing inventory levels and stock replenishment.
  • Coordinate with suppliers and vendors for timely deliveries.
  • Monitor and track shipments to ensure timely arrival of goods.
  • Management of procurement and related activities.
  • Implement clerical services, including but not limited to translating, word-processing, photocopying, and collating documents, in response to management, administration, and program needs.
  • Implement correspondence/mail services including pouches; mailboxes; incoming and outgoing correspondence, including mail, messages, faxes and email; distribution all correspondence including internal memos; and maintenance of mail registers.  
  • Look after overall organization’s property, vehicles and assets inventories and records.
  • Able to prepare timely and accurate reports on vehicle management, including vehicle usage, fuel consumption, maintenance costs, and driver performance.
  • Responsible for coordination, proper functioning, and maintenance of all vehicles, ensure traveling policies and procedures are being observed by staff and drivers.
  • Undertakes any other task assigned by the supervisor.

Qualifications, Experience and Skills Required:

  • At least Bachelor’s degree in any discipline.
  • At least 1 year working experience preferably with International/National NGOs, Donor Agencies, or other reputable organizations/companies.
  • The ability to act independently and operate proactively.
  • Innovative thinking and strong team-building skills are highly desirable.
  • Must be familiar with MS Word, Excel and Power Point.
  • Good organization and time management skills.
  • Good communication skills with the ability to communicate both orally and in writing.

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