Job Position:  Admin & HR Officer

Duty Location:  Dadu base 

Role and Responsibilities:

Under the guidance and supervision of the Head of Finance & Audit, the Admin & HR Officer will be responsible for the following deliverables;

1. Separate Petty cash control and disbursement and ensure that every payment is validly supported by the required documentation as per Cesvi procedures, for the assigned Project.
2. Paying wages to the project's national staff.
3. Issuing Petty Cash to a team member based on authorized documents and approval.
4. Checking all payment requests before cash disbursement to ensure that each request is made correctly and approved for payment according to Cesvi procedures.
5. Issuing, tracking, and clearing advances and ensuring all advance expenses are supported by valid documentation. 
6. Preparing Cash Reconciliations as per the table timetable fixed with the  Head of Finance & Audit
7. Attach all the respective documents on the respective labels.
8. Ensuring the maintenance of all physical documentation in respect of Cesvi procedures.
9. Voucher & Cashbooks fill in vouchers & register vouchers in the Excel cashbook daily.
10. Makes payments for all items and services that have been approved by the Project Coordinator and /or  Head of Finance & Audit
11. Make all the payments related to the project that goes on in the field.
12. With the guidance of Capital HR, maintain up-to-date and accurate soft and hardcopy personnel files as per the checklist defined in the Manual. Assist in updating and maintaining employee benefits, employment status, and similar records in staff files & Databases
13. to facilitate new employee orientations and onboarding.
14. Collect appropriate documents from new hires: CV, signed contract, signed job description, contact information, code of conduct conflict of interest statement, etc, and will be shared with Capital HR as needed.
15. Ensure confidentiality of sensitive matters and documents.
16. Ensure the regular updating of their records based on personnel movements (end of probationary period, promotion, termination, resignation).
17. Coordinate with staff to process the final settlements for the leaving staff as per policy
18. With the guidance of Capital HR, provide local staff with information about their terms of employment, and leave, as well as other relevant information.
19. Communicate all matters related to employees to the HR Coordinator to maintain office decorum
20. Maintain Attendance records, leaves records, medical records, Staff roasters
21. Documents all the human resources actions by completing forms, reports, and records and updating the personal files accordingly.
22. Any other job-related added task assigned by the supervisor

 Education:  Bachelor’s degree in B.com,  Business Administration, or related field.

Experience: Minimum of 04 years of relevant professional experience in a similar place in the humanitarian sector, preferably in NGOs/INGOs.

Key Competencies:

1. Problem Solving skills
2. Strong Interpersonal Skills
3. Ability to manage and reconcile cash transactions, prepare cash reconciliations, and maintain accurate records of expenditures
4. Proficiency in processing payments for wages, petty cash disbursements, and other project-related expenses, adhering to approval processes and financial regulations.
5. Skill in ensuring that all payments are supported by valid documentation and maintaining physical and electronic records in accordance with organizational procedures
6. Ability to work independently and as part of a team.
7. Familiarity with HR processes, including new employee orientations, onboarding, and staff file management.
8. Ability to adapt to changing priorities, handle multiple tasks simultaneously, and respond to unforeseen challenges
9. Proficiency in English and Urdu (written and spoken) and the local language Sindi
10. Strong proficiency in MS Office ( Word, Excel, Outlook, and PowerPoint) 
11. Strong attention to detail to ensure accuracy in processing payments, maintaining records, and managing personnel files.