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Purpose
The Senior Governance Coordinator supports the CEO in strengthening organisational governance, coordination, and accountability. The role ensures effective consolidation of information, structured follow-up on key decisions, and alignment across programmes, operations, and institutional functions. It serves as a central coordination point for organisational priorities, enabling informed decision-making and ensuring consistency and accuracy in internal processes and external engagement.
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Key Responsibilities
Governance & Strategic Coordination
- Support coordination of organisation-wide governance processes, ensuring alignment with internal policies, donor requirements, and organisational priorities.
- Assist the CEO Office in setting strategic direction.
- Support alignment of organisational goals and objectives through structured coordination and strategy inputs.
- Track and ensure follow-up on decisions and action points arising from internal processes.
- Maintain structured records of governance documents, decisions, and institutional actions.
Executive Coordination & Decision Support
- Consolidate inputs from programme, operations, M&E, communications, and other relevant units to support executive-level coordination.
- Prepare summaries, briefs, and action trackers to facilitate informed decision-making.
- Monitor progress on organisational priorities and ensure timely follow-up, highlighting delays or gaps where required.
Cross-Unit Coordination & Information Management
- Facilitate structured information flow between Programme, Operations, M&E, Communications, and other relevant units/sections.
- Ensure timely consolidation of reports, updates, and organisational data for internal use and external engagement.
- Ensure accuracy, consistency, and completeness of organisational information across units.
Monitoring, Compliance & Risk Follow-up
- Support tracking of organisational risks, compliance actions, and follow-up on internal reviews and assessments.
- Consolidate performance, compliance, and governance-related information for leadership visibility.
- Flag systemic issues or risks and ensure follow-up with relevant units.
- Ensure that M&E outputs are reviewed and utilised to inform management decisions and organisational follow-up.
External Coordination & Institutional Readiness
- Support preparation and consolidation of organisational information for donor engagement, ensuring alignment with approved commitments.
- Coordinate governance-related inputs for external reporting and partner engagement.
- Ensure that external communications and institutional messaging are aligned with verified organisational information.
- Maintain organised institutional documentation related to governance and strategic matters.
Executive Office Coordination
- Coordinate Executive Office workflows, including tracking priorities, deadlines, and cross-functional actions.
- Support structured communication between the CEO Office and internal units.
- Ensure timely follow-up and responses across units on actions arising from CEO Office decisions and organisational priorities.
- Support coordination of executive support functions to ensure effective functioning of the Executive Office.
Supervision & Functional Oversight
- Provide supervision and guidance to the M&E Section, Communications Unit, and Senior Executive Assistant.
- Review and guide outputs, workplans, and deliverables to ensure quality, consistency, and timeliness.
- Ensure alignment of supervised functions with organisational priorities and Executive Office requirements.
Other Duties
- Perform any other duties related to organisational priorities as assigned by the CEO.
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Qualifications & Experience
- Preferably Bachelor’s in a relevant field such as social sciences, management, public administration, or a related discipline.
- Relevant experience in coordination, organisational support, programme support, or similar roles is preferred.
- Experience working in an NGO, development, or project-based environment will be an advantage.
- Strong organisational and coordination skills.
- Ability to manage multiple tasks and follow through on priorities.
- Good communication and interpersonal skills.
- Ability to work across teams and maintain professional relationships.
- Attention to detail and commitment to accuracy.
- Proficiency in MS Office and basic reporting tools.
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