The Purpose of the Role:

The selected candidate for this position would be responsible to provide assistance in Admin Functions of Regional Centre Pakistan under the guidance of Administrative Officer. This position is to be recruited for one year which is likely to be extended, however the successful candidate based on satisfactorily performance to complete the six months of probation period.

   Key accountabilities:

• Provide day to day administrative support to the Administrative Officer in managing office operations, facilities, and logistics.
• Maintain and update administrative records, files, inventories, and documentation to ensure accuracy and accessibility.
• Assist in procurement processes including vendor coordination, obtaining quotations, maintaining purchase records, and tracking deliveries in line with organizational policies.
• Support travel and logistics arrangements including visa processing, hotel bookings, transport coordination, and related documentation for staff and visitors.
• Facilitate administrative arrangements for meetings, workshops, seminars, and official events including venue setup, materials preparation, and coordination.
• Handle routine correspondence and communication with internal teams, vendors, and relevant external stakeholders as guided by the Administrative Officer.
• Support asset management by maintaining updated inventory records and assisting in periodic physical verification.
• Assist in managing office facilities including cleanliness, maintenance, utilities coordination, and basic troubleshooting with service providers.
• Provide support in financial coordination tasks such as processing administrative payments, tracking expenses, and liaising with the finance team for documentation and recoveries.
• Ensure compliance with organizational administrative policies, procedures, and documentation standards.
• Provide general administrative support to project teams and staff as required to ensure smooth office operations.
• Perform any other administrative or support tasks assigned by the Administrative Officer or senior management.

CANDIDATE PROFILE

   Education & Experience:

• Bachelor’s degree from HEC recognized institute with a minimum of 02 years of relevant experience
• Familiar with all Office IT Tools.

   Personal Characteristics:

• Applicant for this role need to be honest, dedicated, social, motivated, disciplined, and self-organized to deliver quality work at prescribed deadlines.
• Ability to plan work schedules to meet agreed deadlines.
• Effective team player and conversant with a transdisciplinary approach.
• Good communication and interpersonal skills, Self-motivated, an enthusiastic team player.

ROLE DETAILS:

• Job Title: Administrative Assistant
• Hay Band: 3
• Reporting to: Administrative Officer
• Direct reports: None
• Key Peer group: Operations

NOTE

This job description is not intended to be exhaustive. It is expected that the post holder and CABI will adopt a flexible attitude and accept that the duties may have to be varied according to circumstances, in particular changing corporate requirements and individual development needs. 

WHAT WE OFFER:

We aim to recruit and retain passionate people who have the necessary skills, knowledge and commitment to help us achieve our mission. Our benefits are designed to make our lives easier, improve our work-life balance, save money and safeguard our well-being. They include:

•  A culture committed to being a fully inclusive, enjoyable and fulfilling place to work
• Generous annual leave allowance
•  Pension Plan
•  Insurance Coverage
•  An Employee Assistance Programme and a full calendar of health and well-being initiatives
•  Flexible working options including family friendly policies
• Career development opportunities to “grow with CABI”
• Long Service Awards
• Employee Recognition Scheme
• Personal Accident and Business Travel Insurance
•  Medical Insurance Scheme

EQUAL OPPORTUNITIES   AND STATEMENT OF SAFEGUARDING:

  We are a thriving international organisation attracting a diverse range of talented people from around the world. Our staff currently comprises over 30 nationalities and as an equal opportunity’s employer we welcome applications from candidates irrespective of age, gender, race, colour, nationality, ethnic or national origin, disability, religion, sexual orientation, or marital status. No applicant will be disadvantaged by conditions which cannot be shown to be justified and selection will be based on merit. CABI believes that everyone we come into contact with, regardless of age, gender identity, disability, sexual orientation or ethnic origin has the right to be protected from all forms of harm, abuse, neglect and exploitation which includes child safeguarding, adult safeguarding, and protection from sexual exploitation and abuse. CABI has a zero-tolerance approach to any attitudes or behaviors that put children or adults at risk of harm. Safeguarding incidents are acts of gross misconduct and are grounds for disciplinary action up to and including, dismissal and referral to relevant authorities for criminal prosecution.