SECOURS ISLAMIQUE FRANCE (SIF) is an international non-governmental organization dedicated to providing humanitarian assistance and development aid worldwide. Since 1991, SIF has been working across more than 20 countries.

In Pakistan, we have been actively serving vulnerable communities & marginalized groups since 2010 by providing them humanitarian assistance during emergencies and also support them through the implementing of sustainable development programs in the areas of Child Protection & child Wellbeing, WASH, Food Security & Livelihoods, Disaster Risk Reduction, and Education during both early recovery and development phases.

SIF is currently providing its services in all provinces of Pakistan, including; Sindh, Punjab, Baluchistan, KPK, and has a presence in 33 most vulnerable districts. In light of increasing challenges ‘such as’ inflation, illiteracy, poverty, and climate change, as well as their association with limited and shrinking resources like; water, food, and livelihood opportunities, SIF believes that there is a high need for enhanced collaboration between NGOs and government institutions. SIF is fully confident that by sharing experiences, innovations, and lessons learned under such coordination, we can collectively improve the well-being of children and alleviate the miseries of the communities across Pakistan.

CHILD SAFEGUARDING

As part of the implementation of the Child Safeguarding Policy (CSP), specify here the level of risk associated with child safeguarding (0, 1 or 2) depending on whether or not the position involves contact with children (in particular access to children and/or personal data) and, if so, specify the type of interaction. 

Reminder:

- Level 0: no contact with children

- Level 1: access to children and/or personal data about children

- Level 2: access to children and/or personal data about children and other risk factors such as frequent direct contact with children, contact in isolated locations/without direct supervision, contact with particularly vulnerable children (disability, children without parental protection, etc.).

Job Description:

Objective 1: Logistics Support

• Assist the Sr. Procurement Officer in implementing logistics activities for the Country Office and project locations.
• Manage stock, inventory, asset records and conduct periodic physical inventories.
• Coordinate receipt, storage, distribution and tracking of supplies and equipment.
• Supervise head cook/cook, cleaners and other support staff, including attendance tracking and duty rosters.
• Ensure daily cleanliness, housekeeping, and maintenance of office premises and guest houses.
• Keep and update SIF office addresses and focal persons' contact details for mailing and communication purposes.
• Maintain accurate inventory records of office stationery, cleaning supplies, tea/refreshment items, and other consumables.
• Monitor stock levels on a regular basis and initiate procurement requests in a timely manner to prevent stock shortages and ensure uninterrupted office operations.
• Receive, inspect, store, and distribute office supplies and consumables while maintaining proper stock registers and supporting documentation.

• Prepare periodic inventory and consumption reports and reconcile stock records with physical inventories.
• Ensure proper storage, handling, and accountability of office assets, supplies, and consumable materials.

• Prepare logistics reports and ensure compliance with organizational logistics, health, and safety procedures.

Objective 2: Procurement Support

• Assist the Senior Procurement Officer in procurement activities in accordance with organizational policies and donor requirements.
• Support sourcing of goods, services, and works for office and project activities.
• Collect quotations, conduct market surveys and prepare comparative analyses.
• Maintain and regularly update supplier databases and procurement records.
• Maintain an updated tracking system for framework agreements and service contracts, ensuring timely renewals and follow-up actions before contract expiry.
• Follow up on purchase requests, purchase orders, contracts and deliveries.
• Verify received goods and services against specifications and procurement documentation.
• Prepare monthly procurement follow-up reports and ensure proper filing of procurement documents.
• Report procurement issues and support full compliance with procurement procedures and standards.

The task list is neither exhaustive nor restrictive and is evolving according to the needs of the organization. The employee may be required to carry out other assignments related to his or her qualification. Being an association with limited resources, versatility and flexibility are necessary in order to overcome any difficulty temporary and exceptional.The management may thus ask any employee to perform tasks outside this job description and corresponding to your qualification or to be available during campaign periods, outside the working hours and/or days of the employment contract, in compliance with the legislation in force.

KNOWLEDGE / STUDIES / DIPLOMAS

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or related field.
• Professional training in procurement or logistics management is an asset.
• Understanding of humanitarian logistics and donor compliance procedures is desirable.
• Knowledge of Child Safeguarding Policy principles is required.

HARD SKILLS / SOFT SKILLS

Hard Skills:

• Knowledge of logistics, procurement and supply chain procedures
• Inventory and asset management skills
• Fleet management and basic maintenance coordination
• Proficiency in MS Office (Excel, Word) and reporting tools
• Familiarity with procurement documentation and contract tracking

Soft Skills:

• Strong organizational and time-management skills
• Attention to detail and accuracy
• Integrity and ability to follow procedures
• Good communication and teamwork abilities
• Problem-solving and adaptability in challenging environments
• Ability to manage multiple tasks under pressure