General mission :

HR  Officer will support the Country HR Manager & Area Manager in executing and maintaining HR operations in accordance with the organization’s HR policies, national labor laws, and administrative practices. The role involves day-to-day HR administration, staff support, coordination with external stakeholders, and documentation handling, ensuring accuracy, confidentiality, and compliance

Job location: Peshawar

Line manager:   HR Manager

Administrative manager : Area Manager

Working hours and days: 40 hours/week (see internal staff regulations)

Time spent in percentage terms:  100%

Objectives/ Responsabilités (*)

Objective 1: Field Staff /Casual contract staff Attendance & Leave Management

• Monitor and maintain field staff attendance records in both hard and soft copies.

• Ensure attendance data is accurate, complete, and up to date.

• Maintain and update leave records.

• Coordinate with line managers to track leave requests and approvals.

• Prepare attendance summaries for payroll and reporting purposes.

Objective 2: Payroll & Compensation Documentation Management

• Preparation of short term/ causal contracts payroll reconciliations and approvals.

• Maintain signed payroll records for internal and external audit purposes.

• Coordinate with the Finance Department to resolve payroll discrepancies and staff queries.

• Assist in the preparation of field staff payroll.

• Prepare and process daily wager payments, ensuring accuracy and timely disbursement.

• Distribute monthly payslips to staff and obtain acknowledgments/signatures.

Objective 3: Staff well being

• To enhance staff wellbeing and satisfaction by delivering HR initiatives, policies, and support that create a healthy, motivated, and productive workplace."

• To ensure a positive work environment through effective HR management, promoting staff engagement, growth, and overall wellbeing.

• To support organizational success by prioritizing employee wellbeing, fostering engagement, and implementing HR practices that nurture a motivated workforce.

Objective 4: Personnel File & Records Management

• Maintain and regularly update employee personnel files (hard and soft copies).

• Ensure proper filing of recruitment documents, contracts, emails, and HR correspondence.

• Maintain and update the staff contact list.

• Ensure compliance with organizational policies regarding record keeping and confidentiality.

Objective 5: Emergency preparedness and response

Assist Oversees emergency preparedness actions in his/her department and, in the event of an emergency, reorganises the priorities of his/her team in accordance with the humanitarian imperative, in order to ensure a rapid and effective response by HI

Qualification and skills

• . Bachelor’s / Master degree in Human Resources, Business Administration, or a related field.

• Familiarity with and/or experience working in NGOs or international organizations is preferred

• Knowledge of Pashto will be considered an added advantage.

• Ability to work efficiently under pressure and meet short deadlines.

• Self-motivated, responsible, mature, and highly organized with strong attention to detail.

• Ability to work independently as well as part of a team.

• Strong communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets).

• Ability to schedule meetings and coordinate with multiple stakeholders.

• Willingness to work both in-office and in the field, when required.

• Previous experience in a similar role will be considered an added advantage
  

Skills

Professional Skills

Emergency preparedness and response skills

Cross-sector skills

Federation Handicap International is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities or any limitation, to apply to become a part of the organization.

Federation Handicap International has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Federation Handicap International, including sexual exploitation and abuse, sexual harassment, PSEA (Sexual Exploitation and Abuse of Beneficiaries) abuse of authority and discrimination. Federation Handicap International also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. - This position involves working with children, women and is subject to strict safer recruitment checks. The successful candidate will be required to complete a police check and self-declaration form to help verify their suitability to work with children and women.

HI is an equal employment opportunities provider. Women and persons with disabilities are encouraged to apply.