Aiming Change for Tomorrow (ACT) International is a humanitarian and development organization dedicated to improving the lives of vulnerable and marginalized communities through sustainable development, emergency response, and social protection programmes. ACT works closely with institutional donors, government authorities, and corporate partners to deliver transparent, accountable, and high-impact interventions across Pakistan.

Project Background

ACT International, with support from the Donor, is implementing Output 3 of the “DRM through Anticipatory Action in Punjab” project to strengthen district and community emergency preparedness and response in the flood- and climate-vulnerable districts of Multan, Muzaffargarh and Bahawalpur. These districts, located along major river systems and canal networks, face recurrent riverine floods, flash flooding, and related hazards that regularly damage housing, crops, community infrastructure and livelihoods, particularly among poor rural households, women and other marginalised groups. Although DDMAs exist in each district, their operational readiness is constrained by limited trained response teams, under-resourced District Emergency Operation Centres (DEOCs), and weak linkages with community-level structures, resulting in delayed, reactive responses when disasters strike.

Building on ACT’s prior experience in community-based DRM and Donor Funded project-supported emergency and cash programming in South Punjab, Output 3 focuses on forming, training and equipping District Emergency Response Teams (DERTs), strengthening and operationalising DEOCs, and establishing Community Emergency Response Teams (CERTs) in high-risk villages in partnership with DDMAs, Rescue 1122 and other line departments. Through intensive capacity building, provision of district and community response kits, regular coordination meetings and simulation exercises, the output aims to ensure that districts can coordinate timely early response and that communities have organised, trained and equipped structures capable of undertaking first response actions such as warning dissemination, basic search and rescue, first aid and safe evacuation.

Purpose

Provide administrative, HR and logistics support for all Output 3 activities at district level, including trainings, meetings, field operations and office management.

Key responsibilities

• Arrange venues, catering, accommodation, transport and materials for DERT and CERT trainings, DEOC meetings and coordination sessions.
• Manage procurement and delivery of emergency response kits, office supplies, IT equipment and other goods in line with ACT procedures.
• Oversee rental vehicles, fuel, maintenance and driver management for district teams.
• Maintain personnel files, contracts, attendance and leave records for district staff
• Support recruitment processes when needed.
• Maintain asset registers and inventory for DEOC upgrades and emergency kits; ensure proper labelling and handover to DDMAs and communities.
• Provide routine administrative and logistics support to keep DEOCs functional, including basic facility upkeep, supplies and coordination for visits and events as per project guidance.
• Coordinate and collaborate with DDMA/Rescue 1122 and other partners on logistical arrangements for joint trainings and simulations.

Qualifications and experience

• Bachelor’s in Business Administration/Management or related field
• 3+ years’ admin/HR/logistics experience in NGOs.
• Strong organisational and problem-solving skills
• Ability to manage multiple events and suppliers simultaneously.

Key competencies

• Organized, solution-oriented manager of logistics.
• Strong record-keeping and vendor-management skills.
• Ability to work under pressure with multiple simultaneous events.

Core Values & Safeguarding

ACT International is committed to integrity, accountability, inclusion, and safeguarding. The post holder is expected to uphold ACT’s Code of Conduct, Safeguarding Policy, and ethical standards at all times.

Applications will be reviewed on a rolling basis until the positions are filled, with one position available in each district: Multan, Muzaffargarh, and Bahawalpur.