TENDER DOCUMENT

Supply of IT Equipment

Servers, Storage, Network and Accessories

1.  About Legal Aid Society

The Legal Aid Society is a not-for-profit, non-governmental organization registered on the 19th day of November 2013 under the Societies Registration Act, XXI of 1860. It provides free legal advisory services through its Sindh legal advisory call center based in Karachi. Over the last five years of operations, LAS has spread its operations to 13 judicial districts in the province of Sindh. The head office is situated in Karachi, and operations are conducted through (8) District offices located in Islamabad, Hyderabad, Sukkur, Larkana, Khairpur, Sanghar, Shaheed Benazir Abad, and Dadu. In the short span since its inception, it has gained recognition regionally and internationally as one of the key professional organizations working in the domains of law, justice, and development.

2.  Purpose of this Tender

LAS invites sealed bids from registered suppliers in Pakistan for the supply and delivery of IT equipment, comprising server, storage, network and accessory items as set out in the Schedule of Requirements at Section 3.

The requirement is divided into two lots. Bidders may bid for one lot or for both lots, and must quote for every item within a lot they bid for. LAS may award the lots to one supplier or split them between suppliers.

• Lot 1 — Server, Storage and Network Equipment: items 1 to 5.
• Lot 2 — Accessories and Cabling: items 6 to 9.

3.  Schedule of Requirements

4.  General Requirements for All Items

• All equipment must be brand new, unused, of current production, and supplied in original manufacturer packaging. Refurbished, reconditioned, end-of-life or grey-market equipment will not be accepted.
• Bidders must state the make, model and manufacturer part number offered against every item in the technical compliance sheet at Annex B. Bids that do not identify the equipment offered cannot be evaluated and will be rejected.
• Where a specification names a particular technology, platform or performance benchmark, equipment meeting or exceeding that requirement may be offered, supported by manufacturer datasheets. Any deviation must be declared in Annex B.
• Manufacturer datasheets must be attached for items 1 to 5.
• Each item must carry the warranty stated in the Schedule of Requirements. Where no period is stated, a minimum of twelve months from the date of acceptance applies. Bidders must state the warranty period and whether it is manufacturer or local warranty.
• Serial numbers of all delivered equipment must be provided to LAS at the time of delivery.
• Bidders should attach an authorised dealer, reseller or partner certificate where they hold one for the equipment offered.
• Prices must be quoted for the full quantity of each item within a lot. Partial quotations within a lot will not be considered.

5.  Delivery, Installation and Acceptance

6.  Key Commercial Terms

7.  What to Submit

1. Price schedule. The form at Annex A, completed, signed and stamped, in a separate sealed envelope marked “Financial Bid”.
2. Technical compliance sheet. The form at Annex B, stating make, model, country of origin and warranty offered for every item quoted.
3. Manufacturer datasheets for items 1 to 5.
4. Bidder declaration. The form at Annex C, signed and stamped.
5. Registration documents. Copy of NTN certificate, GST or SST certificate where applicable, and certificate of incorporation or firm registration.
6. Company profile — maximum 2 pages, with details of at least two comparable supplies of similar equipment completed in the last three years, including client names and contact details.
7. Authorised dealer or partner certificate, where held.

Bids must be submitted on company letterhead, signed and stamped by an authorised representative.

8.  How to Submit

• Bids must be delivered by hand in a sealed envelope marked with the tender reference TENDER/LAS/KHI/16/9/26/0012 and the lot or lots being bid for. The financial bid must be placed in a separate sealed envelope inside.
• Address the envelope to Sheikh Zaid Ahmed, Sr. Procurement & Inventory Coordinator, Procurement Department, Legal Aid Society, Block C, First Floor, FTC Building, Shahrah-e-Faisal, Karachi.
• Bids must reach LAS by 08 October 2026 at 12:00 PM. Bids received after that time will not be considered.
• Bids will be opened on 08 October 2026 at 03:00 PM at the LAS head office, in the presence of bidder representatives who wish to attend.
• Questions may be sent to [email protected] until 05 October 2026 at 05:00 PM. Answers will be shared with all bidders that have collected this document.
• In case of a public holiday or unforeseen circumstances, submission and opening will move to the next working day at the same times.

9.  How Bids Will Be Assessed

Bids will be assessed in three stages.

1. Eligibility and completeness. Bids are checked for the documents listed at Section 7. Incomplete bids, conditional bids, and bids received after the deadline are rejected.
2. Technical compliance. Each item offered is checked against the Schedule of Requirements using the compliance sheet at Annex B and the manufacturer datasheets. Items that do not meet the specification are treated as non-compliant, and a bidder whose offer is non-compliant for any item in a lot is not evaluated for that lot.
3. Price. Compliant bids are compared on total lot price inclusive of all taxes. The lowest compliant bid for each lot is recommended for award.

• Where two bids are equal in price, the shorter delivery period and the longer warranty will be taken into account.
• LAS may seek written clarification from any bidder. Clarification may not change the substance or price of a bid.
• LAS may waive a minor irregularity in a bid, and any such waiver is binding on all bidders.

10.  Contact

Sheikh Zaid Ahmed — Sr. Procurement & Inventory Coordinator

Procurement Department, Legal Aid Society (LAS)

Block C, First Floor, FTC Building, Shahrah-e-Faisal, Karachi.

Cell: 0317-0269963  Email: [email protected]

ANNEX A — PRICE SCHEDULE

To be submitted on company letterhead in a separate sealed envelope marked “Financial Bid”. All amounts in Pakistan Rupees. Quote for every item in any lot you bid for. Write “Not applicable” against a lot you are not bidding for.

Company name: _______________________________________________________

Bidding for (tick): □ Lot 1 only □ Lot 2 only □ Both lots

Delivery period offered (calendar days from purchase order): ______________________

Anything excluded from the above prices, and any assumptions made:

We confirm that the prices above are firm, are not subject to exchange rate variation, and remain valid for 60 days from the closing date.

ANNEX B — TECHNICAL COMPLIANCE SHEET

Complete one row for every item quoted. Attach manufacturer datasheets for items 1 to 5. Where the equipment offered differs in any respect from the Schedule of Requirements, describe the deviation in the last column. Bids that do not identify the make and model offered cannot be evaluated.

Company name: _______________________________________________________

We confirm that all equipment offered is brand new, unused, of current production, supplied in original manufacturer packaging, and is not refurbished, reconditioned or end-of-life.

ANNEX C — BIDDER DECLARATION

To be submitted on company letterhead, signed and stamped by an authorised representative.

Company name: _______________________________________________________

Office address: _____________________________________________________

We, the undersigned, confirm the following in respect of tender reference TENDER/LAS/KHI/16/9/26/0012:

1. We are a registered company, firm or organization, registered with NTN, and hold a valid bank account in the name of the company.
2. We are not bankrupt or in the process of going bankrupt, and have met our obligations relating to payment of taxes.
3. We have not been convicted of an offence concerning professional conduct, and are not guilty of grave professional misconduct or of misrepresenting information.
4. We are not blacklisted by any government or semi-government department, donor, non-governmental organization or private company.
5. We have no direct or indirect relation with any terrorist or banned organization, and are not on any list of sanctioned parties issued by the Government of Pakistan, the United Nations, the European Union or any donor agency.
6. No officer of our company, or relative of an officer, is or has been an employee of LAS, or holds a position in another organization responding to this tender, except as disclosed below.
7. We have no financial, political, personal or other interest that is or could be perceived as a conflict of interest, except as disclosed below.
8. All equipment offered is genuine, sourced through legitimate channels, and carries a valid manufacturer or local warranty.
9. We have read this tender document in full and accept its terms.

Disclosures, if any (write “None” if there are none):

We further confirm that the information provided in our bid is accurate, and we understand that incorrect information may lead to rejection of our bid and to exclusion from future processes.

TENDER DOCUMENT

Supply of IT Equipment

Servers, Storage, Network and Accessories

1.  About Legal Aid Society

The Legal Aid Society is a not-for-profit, non-governmental organization registered on the 19th day of November 2013 under the Societies Registration Act, XXI of 1860. It provides free legal advisory services through its Sindh legal advisory call center based in Karachi. Over the last five years of operations, LAS has spread its operations to 13 judicial districts in the province of Sindh. The head office is situated in Karachi, and operations are conducted through (8) District offices located in Islamabad, Hyderabad, Sukkur, Larkana, Khairpur, Sanghar, Shaheed Benazir Abad, and Dadu. In the short span since its inception, it has gained recognition regionally and internationally as one of the key professional organizations working in the domains of law, justice, and development.

2.  Purpose of this Tender

LAS invites sealed bids from registered suppliers in Pakistan for the supply and delivery of IT equipment, comprising server, storage, network and accessory items as set out in the Schedule of Requirements at Section 3.

The requirement is divided into two lots. Bidders may bid for one lot or for both lots, and must quote for every item within a lot they bid for. LAS may award the lots to one supplier or split them between suppliers.

• Lot 1 — Server, Storage and Network Equipment: items 1 to 5.
• Lot 2 — Accessories and Cabling: items 6 to 9.

3.  Schedule of Requirements

4.  General Requirements for All Items

• All equipment must be brand new, unused, of current production, and supplied in original manufacturer packaging. Refurbished, reconditioned, end-of-life or grey-market equipment will not be accepted.
• Bidders must state the make, model and manufacturer part number offered against every item in the technical compliance sheet at Annex B. Bids that do not identify the equipment offered cannot be evaluated and will be rejected.
• Where a specification names a particular technology, platform or performance benchmark, equipment meeting or exceeding that requirement may be offered, supported by manufacturer datasheets. Any deviation must be declared in Annex B.
• Manufacturer datasheets must be attached for items 1 to 5.
• Each item must carry the warranty stated in the Schedule of Requirements. Where no period is stated, a minimum of twelve months from the date of acceptance applies. Bidders must state the warranty period and whether it is manufacturer or local warranty.
• Serial numbers of all delivered equipment must be provided to LAS at the time of delivery.
• Bidders should attach an authorised dealer, reseller or partner certificate where they hold one for the equipment offered.
• Prices must be quoted for the full quantity of each item within a lot. Partial quotations within a lot will not be considered.

5.  Delivery, Installation and Acceptance

6.  Key Commercial Terms

ANNEX A — PRICE SCHEDULE

To be submitted on company letterhead in a separate sealed envelope marked “Financial Bid”. All amounts in Pakistan Rupees. Quote for every item in any lot you bid for. Write “Not applicable” against a lot you are not bidding for.

Company name: _______________________________________________________

Bidding for (tick): □ Lot 1 only □ Lot 2 only □ Both lots

Delivery period offered (calendar days from purchase order): ______________________

Anything excluded from the above prices, and any assumptions made:

We confirm that the prices above are firm, are not subject to exchange rate variation, and remain valid for 60 days from the closing date.

ANNEX B — TECHNICAL COMPLIANCE SHEET

Complete one row for every item quoted. Attach manufacturer datasheets for items 1 to 5. Where the equipment offered differs in any respect from the Schedule of Requirements, describe the deviation in the last column. Bids that do not identify the make and model offered cannot be evaluated.

Company name: _______________________________________________________

We confirm that all equipment offered is brand new, unused, of current production, supplied in original manufacturer packaging, and is not refurbished, reconditioned or end-of-life.

ANNEX C — BIDDER DECLARATION

To be submitted on company letterhead, signed and stamped by an authorised representative.

Company name: _______________________________________________________

Office address: _____________________________________________________

We, the undersigned, confirm the following in respect of tender reference TENDER/LAS/KHI/16/9/26/0012:

1. We are a registered company, firm or organization, registered with NTN, and hold a valid bank account in the name of the company.
2. We are not bankrupt or in the process of going bankrupt, and have met our obligations relating to payment of taxes.
3. We have not been convicted of an offence concerning professional conduct, and are not guilty of grave professional misconduct or of misrepresenting information.
4. We are not blacklisted by any government or semi-government department, donor, non-governmental organization or private company.
5. We have no direct or indirect relation with any terrorist or banned organization, and are not on any list of sanctioned parties issued by the Government of Pakistan, the United Nations, the European Union or any donor agency.
6. No officer of our company, or relative of an officer, is or has been an employee of LAS, or holds a position in another organization responding to this tender, except as disclosed below.
7. We have no financial, political, personal or other interest that is or could be perceived as a conflict of interest, except as disclosed below.
8. All equipment offered is genuine, sourced through legitimate channels, and carries a valid manufacturer or local warranty.
9. We have read this tender document in full and accept its terms.

Disclosures, if any (write “None” if there are none):

We further confirm that the information provided in our bid is accurate, and we understand that incorrect information may lead to rejection of our bid and to exclusion from future processes.