Call for Quotations

Construction of Solar-Powered Safe Drinking Water Stations 

1. Invitation

A humanitarian organization invites sealed quotations from qualified, registered and experienced firms for the construction of three (03) solar-powered safe drinking water stations in three villages located within a 25 km radius of Muzaffargarh city, South Punjab. The project is funded by Good Neighbors Pakistan and is to be implemented in accordance with the donor's Standard Operating Procedures (SOPs), the attached Bill of Quantities (BoQ), and the detailed measurements provided at Annexure E.

2. Summary of Requirement

3. Scope of Work

Each of the three (03) water stations comprises the civil, drilling, mechanical and solar electrical works summarized below. The complete technical specifications, measured quantities and detailed measurements are provided in the attached Bill of Quantities (BoQ), the measurement sheet at Annexure E, and the The donor’s Standard Operating Procedures, all of which form an integral part of this Call for Quotations. Vendors must quote against every item of the BoQ.

Note: All equipment, materials and workmanship must conform to the technical standards described in the The donor’s SOPs and to the specifications at Section 3A. The installed pump must carry a minimum 12-month warranty against manufacturing defects.

3A. Technical Specifications (Solar Pumping System)

The following minimum specifications, as advised by the donor, shall apply to all three stations. Any deviation must be declared in the quotation and is subject to approval.

3B. Security and Protection of Equipment

The vendor shall ensure the safety and security of the motor pump, solar panels, charge controller, battery, and all cables and connectors, both during execution and on handover. This shall include, as applicable:

• Secure mounting of solar panels on a hot-dip GI frame, firmly anchored to the RCC roof to resist wind loads and deter theft.
• Protective enclosure or lockable housing for the battery, charge controller and inverter, installed on a fabricated iron stand in a safe and ventilated position.
• All cables and connectors properly routed in conduits, secured, weatherproofed, and protected against mechanical damage, rodents and water ingress.
• Earthing/grounding and appropriate protection devices for the electrical system as required for safe operation.
• Safe and secure installation of the motor pump with proper alignment, protection from water ingress and unauthorized access.

4. Pricing Requirements

4.1 Pump Type (rates required for both options)

The expected bore depth at all three target villages is between 60 and 70 feet. As advised by the donor, the pump type (surface or submersible) is to be confirmed on the basis of what is commonly feasible in the area and the actual ground conditions encountered. Vendors must therefore quote separate unit rates for both pump types, each rated 0.75 HP. The applicable pump for each station will be selected by the organization in consultation with the Engineer, and payment will be made against the pump actually installed.

4.2 Borehole Water Testing and Re-Drilling

As required by the donor, a water sample must be taken from each freshly dug borehole and tested for drinking-water quality. If the water from a bore is found unfit for drinking, the vendor shall drill an additional bore at an alternate point, and this process shall continue until a bore yielding water fit for drinking is obtained. Because the exact depth of each bore is not known until drilling is carried out, vendors must quote a rate per running foot (Rft) of drilling. Every bore drilled, including any additional bore required after a failed water test, will be paid at this same per-running-foot rate against the actual depth drilled, subject to verification.

Note: The per-running-foot rate must be all-inclusive (drilling, casing, strainer, suction pipe, and water sampling). Payment for drilling will be made against the actual footage drilled at each station, including any additional bores reasonably required to reach potable water, subject to verification by the organization and the donor’s technical team.

5. Completion Period

The completion period must not exceed three (03) months from the date of the work order. This is an outer limit only, not an expected or preferred timeline: quotations proposing a completion period longer than three months may be rejected as non-responsive. Vendors are expected to compete on the shortest realistic completion period they can commit to, which is scored favorably during evaluation (see Annexure C). Vendors must clearly state their proposed completion period in their quotation.

6. Eligibility Criteria

To qualify, the bidding firm must meet all of the following minimum requirements:

• Be a firm/company duly registered with the relevant government authority.
• Possess a valid National Tax Number (NTN).
• Have demonstrable experience in executing similar solar water supply and/or construction projects.
• Have sound financial standing sufficient to undertake works of this nature and value.

Quotations from firms that do not meet these criteria, or that fail to provide the supporting evidence listed in Section 8, may be rejected as non-responsive.

7. Evaluation Method

Quotations will be assessed on a quality-cum-cost basis. The evaluation will consider, in combination, the responsiveness and technical compliance of the offer, the firm's relevant experience and capacity, the proposed completion period (shorter realistic periods preferred), and the quoted price. The contract will be awarded to the firm offering the best overall value to the organization and the donor, not necessarily the lowest price.

The organization has not disclosed a budget estimate. Vendors are required to quote their own competitive, all-inclusive rates against the BoQ.

8. Required Submission Documents

The sealed quotation must contain the following documents. Incomplete submissions may be treated as non-responsive.

9. Submission Instructions

• Quotations must be submitted in a sealed envelope clearly marked: “Quotation – Solar Water Stations – Do Not Open Before Deadline.”
• Sealed quotations must be delivered to:  House #2, Street #2, Ahbab Colony, Bahadarpur, Bosan Road, Multan.
• The deadline for receipt of quotations is Thursday, 10 July 2026, at 5:00 PM (PKT). Quotations received after this time will not be considered.
• No bid security / earnest money is required for this Call for Quotations.

10. Terms and Conditions

• Quoted rates shall be firm and fixed for the validity period and shall be deemed inclusive of all applicable taxes, duties, transportation, labor and incidental costs unless explicitly stated otherwise.
• The organization reserves the right to accept or reject any or all quotations, in whole or in part, without assigning any reason, and to split the award among more than one vendor where this serves the best interest of the project.
• Works shall be carried out strictly in accordance with the BoQ, the measurements at Annexure E, drawings and the donor’s SOPs, and shall be subject to inspection and verification by the organization and the donor’s technical/M&E teams.
• Payments shall be made against verified progress and satisfactory completion as per the terms agreed in the work order/contract. The payment schedule, applied across the whole three-station contract, shall be: 60% as advance on signing of the work order and mobilization; 30% on completion of 50% of the overall works; and the remaining 10% after completion of all works. The 50%-completion and final payments shall be released only after verification by the organization.
• The successful vendor shall be responsible for the quality and functionality of the installed systems, for the security and protection of all equipment as set out in Section 3B, and for honoring the equipment warranties, including the minimum 12-month pump warranty.
• Canvassing in any form may lead to disqualification.

11. Contact for Queries

For any clarification regarding this Call for Quotations, vendors may contact:

Mr. Ali Rehan Mehdi, Field Officer

Phone: 0301-9192591

Issued by:

_______________________________

Ahmed Nadeem Gill

Finance & Admin Manager

Annexures to the Call for Quotations — Solar-Powered Drinking Water Stations 

The following annexures form an integral and binding part of the Call for Quotations. Vendors must submit their prices strictly on the format at Annexure A, their firm information strictly on the format at Annexure B, and the signed Vendor Declaration and Undertaking at Annexure D, are advised to review the evaluation and selection criteria at Annexure C, and must price the works on the basis of the detailed measurements at Annexure E. Quotations not submitted on the prescribed formats may be treated as non-responsive.

Annexure A — Price Schedule (Mandatory Format)

Vendors must quote per-station rates in the tables below. Descriptions, units and quantities are fixed and must not be altered. Enter only the Rate and Amount columns. All rates must be inclusive of applicable taxes, transportation, labor and incidentals. Figures should be in Pakistani Rupees (PKR).

Part I — Civil, Tank and Solar System (per station)

Part II — Pump Options (rate required for BOTH; the applicable pump is confirmed per ground conditions)

Part III — Borehole Drilling (per running foot)

Note: The bore rate must be quoted per running foot (Rft) and be all-inclusive. Every foot drilled, including any additional bores required after a failed water test, is paid at this same rate against actual footage. For evaluation only, a standardized depth of 70 Rft per station (one bore) is assumed and applied identically to every bidder; actual payment follows actual footage drilled.

Indicative Grand Total

Quotation Validity: ______________  days  (minimum 60 days; longer validity is scored favorably)

Proposed Completion Period: ______________  days  (state the shortest realistic period; shorter realistic periods are scored favorably)

Declaration: I/We confirm that the above rates are inclusive of all applicable taxes and charges, that this quotation is valid for the number of days stated above, and that all works will comply with the The donor’s SOPs, the technical specifications and the measurements attached to the Call for Quotations.

Annexure B — Vendor Profile / Bidder Information Form

Every bidder must complete this form. It enables like-for-like comparison of firms. Attach supporting documents where indicated.

1. Firm Identification

2. Financial Standing

3. Human Resource & Equipment

4. Relevant Experience — Similar Water / Solar Projects (last 3–5 years)

5. Declarations and Undertakings

The bidder must complete and sign the Vendor Declaration and Undertaking at Annexure D (covering, among other matters, that the firm is not blacklisted, has no conflict of interest, accepts the CFQ terms and The donor’s SOPs, and that the information provided is true) and submit it with the quotation.

6. Required Documents Checklist (attach copies)

Annexure C — Evaluation and Selection Criteria

Quotations will be evaluated on a quality-cum-cost basis using the 100-point matrix below, split 80 points financial and 20 points technical. There is no minimum technical threshold; all responsive quotations are scored in full. The quotation with the highest total score will be recommended for award.

Scoring Matrix

Notes on Scoring

• Standardized price basis: for scoring, every bidder is assumed to require the surface motor pump (Part II-a) and one bore per station drilled to a standardized depth of 70 running feet (bore rate x 70 Rft). This same basis is applied identically to all bidders. Actual payment follows the actual footage drilled and the pump type actually installed; neither affects the score.
• Price: computed as the indicative grand total on the standardized basis. The lowest compliant grand total receives the full 65 points; others are scored in proportion.
• Completion time: the shortest realistic offered period receives the full 10 points; others in proportion. Implausibly short periods may be treated as non-credible.
• Validity: the highest validity offered receives the full 5 points; others in proportion. Minimum acceptable validity is 60 days.
• Experience, turnover and technical capacity are scored from the information and evidence provided in Annexure B.

The organization reserves the right to reject any or all quotations without assigning a reason, to seek clarifications, and to verify any information or document submitted. The evaluation will be carried out by a duly constituted procurement committee, and its recommendation is subject to approval as per the organization's and the donor’s procedures.

Annexure D — Vendor Declaration and Undertaking

This declaration must be completed, signed and stamped by the authorized representative of the bidding firm and submitted with the quotation. By signing, the bidder accepts and undertakes to comply with all of the following.

1. Health, Safety and Environment (HSE)

• The firm shall be responsible for the health and safety of its workers and of the community at and around the work sites, including the provision of appropriate safety measures and protective equipment.
• The firm shall handle, store and dispose of all materials and waste safely, and shall take all reasonable measures to prevent environmental harm arising from the works.

2. Compliance with Local Building Codes and Permits

• The firm shall carry out all works in accordance with applicable local building codes and standards, and shall obtain and maintain any permits, approvals or no-objection certificates required for the works.

3. PSEA, Child Safeguarding and Labor Standards

• The firm and its personnel shall uphold Protection from Sexual Exploitation and Abuse (PSEA) and shall not engage in any form of sexual exploitation or abuse.
• The firm shall safeguard children in and around the project sites and shall not employ child labor in any part of the works.
• The firm shall comply with applicable labor laws and standards, including fair wages, safe working conditions, and the prohibition of forced or bonded labor.

4. Right of GER to Supervise, Inspect and Withhold Payment

• GER (and the donor) may supervise and inspect the works at any time, and the firm shall provide reasonable access and cooperation for this purpose.
• GER may withhold, suspend or reduce payment for any works or conduct found not to comply with the BoQ, technical specifications, The donor’s SOPs, or the undertakings in this declaration, until the non-compliance is remedied to GER's satisfaction.

5. Security and Protection of Equipment

• The firm shall ensure the safety and security of the motor pump, solar panels, charge controller, battery, and all cables and connectors, both during execution and on handover, as set out in Section 3B of this Call for Quotations.

6. General Undertakings

• The firm is not blacklisted or debarred by any government body, donor or agency, and has no conflict of interest with the organization or the donor.
• The firm accepts the terms and conditions of the Call for Quotations and the The donor’s SOPs, and confirms that all information provided in its quotation and profile is true and correct to the best of its knowledge.

Annexure E — Detailed Measurements

The following measurements, prepared by the Engineer, form the basis of the quantities in the Bill of Quantities and Annexure A. Vendors must price the works on the basis of these measurements. Tank: external 8'x8'x8'; internal after cavity wall 5.5'x5.5'x5.5' (approx. 6,000 litres).

1. Earthwork Excavation

2. PCC 1:4:8 in Foundation

3. Brick Masonry (incl. internal cavity wall)

4. Cement Plaster

5. Ceramic Mosaic Tiling (water pad)

6. Grade-40 Steel Reinforcement (DPC and roof)

7. In-situ RCC 1:1.5:3 (DPC and roof slab)

Note: Item 8 (thermal insulation within the 3" cavity wall gap) is measured at 120 SFT. Items 9 to 15 (CI cover and frame, borehole drilling, pump, solar power system, bib cocks, drainage line and soakage pit) are complete-job items as described in Section 3 and the BoQ. Minor rounding differences may occur; the BoQ quantities govern.