Adam Smith International
Administration Assistant
Adam Smith International
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Posted date 16th November, 2021 Last date to apply 25th November, 2021
Country Pakistan Locations Peshawar
Category Operations / Administration
Type Full Time Positions 1
Status Closed

Job Description

Title: Administration Assistant  

No of Position: 1

Duty Station: Peshawar

Job Nature: Associate contract

Contract End date: March 31, 2022

 

Line Management

The Administration Assistant reports to and works under the supervision of the Office Manager and

Head of Operations.

 

Key Responsibilities

 

  1. Coordinate all logistical arrangements for the staff, including accommodation, transport, and flight bookings.
  2. Assist in procurement process when needed (including the arrangement of three vendors as per process).
  3. Coordinate with the Fleet coordinator and manage fleet-related record sheet, Leave schedule sheet of drivers and support staff, on a monthly basis, and vehicle fuel record.
  4. Manage petty cash reconciliation and office day-to-day procurement includes stationary, grocery and printer toners.
  5. Prepare and submit requests for payments to the finance department.
  6. Provide logistical support to staff for meetings and workshops including refreshments, attendance sheets,   per-diems, and printing material.
  7. Assist to update the asset register and asset tagging on a monthly basis
  8. Prepare and verify advance adjustment of drivers.
  9. Distribute tax challans forms to the vendors.
  10. Manage office maintenance, vendors, and operational contracts.
  11. Other duties as specified by the Line Manager and Project Manager, and over the course of this assignment these terms of reference may change which could require the staff member to adapt the scope of work and be flexible in the delivery of said work.

 

Skills and Qualifications Required

Qualification:

  1. Bachelor’s Degree in any related discipline.
  2. Experience: 2 to 5 years working experience in office administration, procurement and logistical support, alongside demonstrated experience in financial management including a basic understanding of internal controls and Information Technology.

 

Required Skills:

  1. Good written and verbal use of the English language (this will be tested during the selection process).
  2. Strong interpersonal skills and the ability to build a strong, trusting, and productive working relationship with both clients and colleagues.
  3. Proficient in MS Office (Word, Excel, PowerPoint, and Outlook) especially in Excel. 

Apply By:

If you wish to apply please drop your resume not more than 2 pages at [email protected]