Specific Duties, Responsibilities, and Accountabilities:

• Assisting Deputy Director Procurement in overall contract management of all PRCS procurement related matters.
• Assist Deputy Director Procurement in formulating / updating Procurement regulations and SOPs and will ensure compliance PRCS procurement regulations/ SOPs.
• Coordinates the over-all activities of the Procurement Department for procuring goods and services based on approved Purchase Request from the requesting departments. The requested items may be raw materials, equipment, tools, parts, supplies and/or services.
• The reviews and acceptance of procurement requisitions, in accordance with the PRCS Procurement Policy, SOPs and/or as directed by the Deputy Director Procurement.
• Assist the Deputy Director Procurement in the process of procurement, shipping, receiving, tenders, contracts and its renewal as per PRCS Procurement Rules.
• Prepare documents for the procurement planning, solicitation planning, source selection & contract management. 
• Apply and advise procurement guidelines to all concerned departments in fulfilling the Procurement SOPs in procurement process.
• Assist the processing of pre-qualification, qualification and post qualification cases for the purchase of goods and services.
• Oversees, manages the establishment of a list of qualified vendors who are willing and capable of providing quality products in a competitive market within the Procurement Office.
• Oversees, reviews and manages sources or source lists to ascertain that they are solicited according to the PRCS Procurement Policies and Procedures and if applicable according to Donor Regulations.
• Reviews Purchase Orders (PO’s) and Subcontracts.
• Negotiates complex Purchase Order/Subcontracts as required.
• Keep close coordination with the warehouse/requisitioning staff to know about the receipts and GRNs status.
• Oversees, manages and ensures the Procurement Office processes the Goods Receipt Notes and vendor’s invoices in a timely manner; and that they are properly executed as part of completed procurement records when sent to the Finance Office for payment.
• Checks invoices and attaches requested necessary supporting documents before submitting them to finance for further payment process.
• Maintains procurement processes that ensure effective ability to procure and deliver quality goods and services according to needs.
• Organize the bidding processes and competition in accordance with PRCS Procurement guidelines.
• Guide the end users on the development of TOR/Specifications for procurement documents and ensures timely preparation of quality procurement documents.
• Comply and ensure the Procurement Staff’s compliance with PRCS Procurement Policy and purchasing procedures on day to day procurement activities.
• Ensures that transparency and integrity of the work conducted by the Procurement Staff is in accordance with the PRCS Procurement Policy and fully maintained on day to day procurement activities.
• Guide and manage the Technical Evaluation Teams.
• Any other responsibility assigned by the Senior Management.

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  Applicant’s candidature is subject to complete scrutiny/ verification of documents & information and it can be cancelled at any stage if any discrepancy is found.
• Only shortlisted candidates would be call for test/ interview.
• No TA/DA will be admissible for appearing in test/ interview.