Position:                                               Grants Officer

No. of Positions:                                 01

Base of Operations:                           Karachi, Pakistan

Period of Performance:                   STTA (7 months – from July 15, 2021 till February 14, 2022)

Overview

Grants Assistant will support the grants team in the grant implementation process at the assigned regional office. This is a short-term position and will report to the Grants Manager in the region.

Scope of Work

• Support the Grants Officers in grant implementation.
• Generate and review all aspects of grant agreements, including milestone schedules, with grantees.
• Generate and maintain documentation of all grants including grant agreements, grant amendments/addendums, and other grants-related documents till grants close-out and proactively identify errors and/or missing documentation to ensure compliance.
• Work closely with other APT members to finalize and share activity concepts and proposals with USAID.
• Review with grantee on grant budget line items and coordinate with Procurement and HR for cost verification of grant budgets.
• Schedule meetings including kickoff meetings to define roles, responsibilities, and timelines for grantees.
• Verify milestone documentation and submit deliverable approval/payment requests to the Grants Manager, COP and Finance department.
• Support the Database Officer in making Grants Implementation Tracker updates on a weekly basis, along with any other tracker (as required).
• Maintain inventory for items purchased under each grant.
• Support the full cycle of grants beginning from solicitation application review, and including pre-award assessments, monitoring/compliance visits and reporting, and close-out procedures.
• Coordinate with Reporting Officer to update information in program reports and other written materials, including weekly, monthly, and quarterly reports.
• Review and coordinate with the IRO, Content Analyst, Communications Officer and USAID for the Non-Partisan Review (NPR) process of all the contents and materials produced under grants.
• Assist Grants Manager in preparation of weekly projections to be sent to Finance.
• Perform any and all other tasks as may be assigned by the Grants Manager in a manner that contributes to achievement of the project’s work plan and objectives.
• Any other duty assigned by the supervisor.

Qualifications

• University degree (BA or equivalent) in relevant field.
• Relevant experience working on USAID contract in a related role highly preferred.
• Minimum of 2 years of experience with grants or small grants under contract programs required.
• Strong computer skills (MS Office suite) required.
• Excellent written and verbal communication skills required.
• English language fluency required. Working knowledge of local/regional language highly preferred