company11 Confidential
HR Assistant/Receptionist
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Posted date 1st June, 2021 Last date to apply 13th June, 2021
Country Pakistan Locations Islamabad
Job Category Human Resource
Job Type Contractual Positions 1

Job Description:

Relevant Experience:

Based in Islamabad, HR Assistant works under the direct supervision of the HR Manager. He/she is a skilled in INGO Personnel management.

He/she is:

-        Part of the HR Function team, as a key player.

-        Performing all actions and producing all documents, feedbacks and links that will allow the organization to achieve its objectives and provide self-audit and monitoring capacity.

-        Supervising the cleaner and cook

  • Knowledge of Record keeping                                                                                              
  • Ability to organise work schedule on regular basis and flexibility; discrete and respectful to confidentiality                                                                                                                                               
  • Good Team player and motivated to work in remote and uncertain environment respecting standard operating procedures as devised and instructed.
  • Bachelor’s degree or Bachelor degree in human resource or any related subject                 
  • Minimum of 2 years related work experience with I/NGO                                                                         
  • Excellent computer knowledge with command on MS Excel among other packages of MS Office.
  • Fluent in English.

Job Description:

Objective 1: Update and organize all HR documents


  • Collect appropriate documents from new hires: CV, signed contract, signed job description, contact information, etc.
  • File originals of all documents listed above and ensure all files are constantly updated
  • To ensure that all bases send originals of staff personnel files to Country Office & are followed on regular bases to update the missing documents
  • Prepare job contracts under supervision of HR Manager
  • To liaise with logistics department in ensuring that all staff have the Identity Cards.


Objective 2: Recruitment:


  • Assist HR Manager in recruitment efforts
  • Posting job ads and organizing resumes and job applications
  • Scheduling job interviews and assisting in interview process
  • Assist background and reference checks are completed
  • Preparing new employee files Preparing new employee files according to the instructions of the HR Manager
  • Assist HR Manager orienting new employees to the organization


Objective 2: Record Maintenance

  • Assist filling and maintaining HR Files & databases
  • Assist in updating and maintaining employee benefits, employment status, and similar records in staff files
  • Assist in maintaining records related to grievances, performance reviews, and disciplinary actions
  • Assist Performing file audits to ensure that all required employee documentation is collected and maintained
  • Assist HR Manager in Performing payroll and benefits audits
  • Completing terminate paperwork and assisting with exist interviews
  • Keep Record of EOBI


Objective 3: Payroll Management


  • Assist HR Manager in Payroll and Benefits Administration
    • Ensure the Salary charging is correctly done
    • Collect Leave data from all bases and timely share with line Manager
    • Collect and check staff overtime from all basis and share with line Manager
    • Collect Perdeim from all basis and process.
    • Preparing monthly pay slips for all staff.
    • Make the administrative follow-up of staff sick leave, annual leaves and other and ensure all documentation is completed timely and according to the procedures.


Objective 4: Benefits:


  • Keeping track of all benefits to ensure the systems and providers are working accordingly with HR procedures/contracts.
  • Overseeing the completion of compensation and benefit.
  • Conducting benefit enrollment
  • Assist HR Manager in employee benefit calculations


Objective 5: Assist in Administration:


  • Providing Customer service to organisation employees
  • Serving as a point of contact administrators
  • Maintaining computer database by updating and entering data
  • Manage the reception desk and the telephone keyboard

Objective 6: Internal and External Audits


  • Assist HR Manager in Preparation of reporting and audit documentation.
  • Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses.


Objective 7: Coordination & Communication


  • To act as liaison between the expat staff and cleaners (translating when necessary)
  • Assisting with employee relations matters as needed
  • Assisting in translation of memos, staff questions, official meetings.
  • Supervision of domestic cooks and cleaners
    • Preparation of the work planning
    • Evaluations
    • Supervision of request for cleaning and hygiene materials and cooking etc.
    • Monthly meeting

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