Terms of Reference- Admin Officer

• Manage assets of all projects according to company Policy.
• Visit regional project offices to assess asset status, needs, risks and physical verification.
• Assist in the physical verification of PPEs for regions/countries of responsibility, as required.
• Prepare asset management reports and submit it to supervisor on monthly basis.
• Work on asset management software and update records on daily basis
• Develops, updates, organizes, and maintains assets lists in head office by coordinating procurement and finance department.
• Coordinates with Insurance company for insurance of all assets.
• Assisting in coordination with project staff for claiming of assets through insurance companies
• Coordinates with project staff for issuing of tags as per policy
• Analyze asset management performance of offices and make suggestions on how to minimize/mitigate potential risks.
• Compiles and presents asset management reports to supervisors and senior executives.
• Coordinate with project offices for disposals of assets as per company policy
• Assist to ensure the project offices to carries out all its responsibilities in relation to reactive repair services as required
• Contributes to team efforts by accomplishing related tasks as needed.
• Maintain and update company databases
• Organize a filing system for important and confidential office documents
• Organize and maintain vendor invoices with all supporting documents and submit it to finance department for payment accordingly
• Update admin policy as and when required
• Arrange travel and accommodations
• Responsible to negotiate services agreements with vendors.
• Looks after administrative affairs of the Office