Lodhran Pilot Project
Coordinator Operations & Logistics
Lodhran Pilot Project
Posted date 15th November, 2022 Last date to apply 10th January, 2023
Country Pakistan Locations Lodhran/Multan
Category Operations / Procurement
Type Contractual Position 1
Experience 7 years
Status Closed

Qualification: Must have Master’s Degree preferably in Business Administration, Public Administration, Supply Chain Management, Systems/Operations Engineering; or similar areas.

Relevant Experience:

07-10 years of relevant professional experience of which at least 05 years at similar role/position. Exposure of INGO will be preferred.

Required Skill Set:

  • Extensive networking in the development sector
  • High level proficiency when working with MS Office
  • Sound English and Urdu Writing, Speaking and Listening Skills
  • Negotiation skills at an advanced level
  • Clear and effective communication skills
  • Proactive and confident in taking initiatives, leadership roles and exploring new opportunities

Job Description:

Admin & Logistics Responsibility:

  • Ensure all operations are carried on in an appropriate, cost-effective way
  • Improve operational management systems, processes and best practices
  • Purchase materials, plan inventory and oversee warehouse efficiency
  • Help the organization’s processes remain legally compliant
  • Formulate strategic and operational objectives
  • Develop Liaison with district government and government officials for obtaining NOCs
  • Coordinate domestic travel and hotel arrangements related to program activities.
  • Ensure all travel requests are responded timely, efficiently and arrangements are in compliance with Creative procedures;
  • Review invoices, draft payment requests for operational expenses etc.
  • Maintaining  up-to-date  control  of  all  assets  including  tracking  donor,  value,  and  location, managing staff issue, and recording all asset movements and disposals
  • Timely response to specific requests from the program departments for logistical support for trainings, workshops and other events.

Procurement Responsibilities:

  • Manage the procurement process, including sourcing, bidding, and contract management;
  • Proactively identify issues with day-to-day ordering processes and resolve and/or communicate the issues to management in a timely manner, as needed;
  • Lead the troubleshooting of vendor and/or order-related challenges and define and implement corrective action in case of irregularities;
  • Ensure products are delivered in accordance with purchase order terms and conditions,
  • Proactively identify procurement activities potentially impacting the project’s ability to perform its duties and advise the necessary stakeholders.
  • Adhere to established procurement policies and standard operating procedures; and identify opportunities for continuous improvement;
  • Perform procurement duties in a transparent and ethical manner;
  • Prepare and monitor any procurement activities including Request for Proposals and Quotes;
  • Responsible for complying with applicable contract and sponsor requirements and following all Creative policies and procedures.