Position:                             Manager Finance

Salary:                                PKR 149,625 plus other benefits

Department:                       Finance Department

Location:                            Islamabad

Responsible To:                 Country Director

Period:                                Till March-2023 (Extendable)

 

Key relationships:

Finance, Operations and Program Department

Job Purpose:

As a key member of the Senior Management Team, the Manager Finance shares the overall responsibility for the direction and coordination of the Country Office (CO).  The post holder will ensure the provision of sound, relevant and timely support relating to Finance both emergencies and development programming contexts.

The position holder will ensure that finance staff have clearly defined objectives and understand their responsibilities. Establish result-based system and follow up. The post holder will be responsible for ensuring compliance with Organization global standards, policies and practices. The position also plays a key role in effectively supporting program implementation activities in line with the annual and program strategic plans.

 

KEY AREAS OF ACCOUNTABILITY:

As a member of the Senior Management Team (SMT):

• Supporting the development of an organisational culture that reflects our values, promotes accountability and high performance, and frees up our people to deliver outstanding results for the communities
• Ensures Pakistan Country Office complies with Organization policies and procedures outlined as per the organizational standards.
• Support establishment of protocols, incentives, and coordination, to ensure clarity and efficiency in how each team will work together within Pakistan
• Interpret review and maintain policies and procedures and recommend changes as required
• Support country office SMT in the localization process of the Pakistan Program
• Support country office SMT in the registration process with MoI & EAD.

 Finance Management

• Responsible for the overall Finance function, ensuring compliance with donor accounting and financial reporting requirements
• Ensure that all requirements of financial management policies, systems, procedures, and standard forms are in place. Ensure that all procurements, payments, and other transactions are in line with organization’s financial guidance, rules and regulations for procurement, accounting, and reporting.
• Maintain up to date and accurate financial record.
• Reviewing monthly and quarterly budgetary variance, making adjustments in the budget and creating grant funding source reports to match the financial activities. Review the financial reports from partner organizations and identify errors and gaps if any and ensure accuracy in the consolidated financial report according to donor requirements.
• Supervise Project partner level finance team or project/field accountant(s) in the payment of government taxes deducted from various sources including staff, suppliers, etc. in consultation with a tax consultant.
• Supervise Grants compliance and ensure development, review and finalization of all project budgets and/or amendments, ensuring that these are in compliance with donor requirements, agency’s internal financial guidelines, and consistent with INGO programming principles and the Country Program Strategy Plan.
• With the Grants Compliance unit review contract negotiations, Consultancy Agreements, and provide guidance to strengthen budgeting and budget monitoring; and provide training to Program managers and Finance & Administrative staff.
• With key members of the support team visit organization Pakistan sub offices on regular basis and provide training and technical assistance in the area of Finance
• Ensure to maintain all type of legal compliances of gratuity Fund and provident fund
• To liaise with Auditors (internal and external) ensuring that any recommendations and changes are fully implemented.
• Ensure compliance with country statutory and other financial obligations such as tax, levies and statutory returns

Safeguarding Responsibilities:

• Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work
• Report all safeguarding incidents they see, hear, hear about or suspect, using our internal reporting mechanism
• Complying with all safeguarding framework policies and practices
• Completing mandatory training courses relating to our safeguarding policy framework and comply with HR vetting procedures
• Reducing the risk of harm and abuse in the field
• Involving communities in the design of programmes and complaint response mechanisms, be responsible for implementation and review
• Attending specialist field training on safeguarding as required
• Maintaining maps of support services for survivors
• Receiving and responding to complainants/survivors and ensuring that no further harm is done, following a survivor-centred approach, using the principles of psychological first aid, and signposting to relevant local services as needed
• Reporting all safeguarding incidents, they become aware of

 

Required qualifications and experience

• Ideally someone who has strong knowledge/experience of Finance.
• MBA Finance, ACCA/CA/CPA along with an additional Diploma in Management or equivalent will be preferred.
• 5+ years of relevant work experience of which at least five overseeing complex multi grant support programs
• A can do attitude with a commitment to effective service provision for core country program
• Strong results orientation, with the ability to challenge existing mindsets
• Ability to present complex information in a succinct and compelling manner
• Ability to plan and organise a substantial workload that includes complex, diverse tasks
• Strong interpersonal and communication skills, including influencing, negotiation and coaching.
• Leadership skills, including the ability to supervise and motivate qualified professional staff with strong personal value systems,
• Analytical, decision making and strategic planning skills and the ability to handle multiple priorities
• Competent level skills in core IT applications, particularly MS Office
• A commitment to the values and principles of organization

Our Values

• we work hard to achieve our goals together as a team with a clear shared purpose. Everyone who works at the organization shares our values and are committed to behaviours that demonstrate and support them.
• Our values inform how we work together:

Inclusive	We respect people, value diversity and are committed to equality.
Impact	We value and recognise the contribution of our staff and network members as we put older people at the centre of everything we do.
Partners	We work alongside network members and others to increase reach, influence and impact. We are committed to a culture of collaboration and building positive relationships.
Learning	We are passionate about learning, accountable and work together to find creative solutions

Equal Opportunities:

We committed to creating an inclusive working environment, promoting and providing equal opportunities and respecting diversity in employment. We welcome applications from all suitably qualified individuals regardless of their age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. We encourage and facilitate a flexible working environment. Female candidates are encourage to apply. 

Safeguarding:

Everyone has a role in creating and sustaining a safe and respectful working environment, where no one comes to any harm or is maltreated. At International organization we take our responsibilities very seriously and will take action against wrongdoing. We will do everything we can to ensure that we do not engage people that pose a safeguarding risk and will undertake criminal record checks as required.

Note: Position will be filled on rolling basis.