Pakistan Regional Economic Integration Activity (PREIA)
Operations Assistant
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Posted date 30th September, 2022 Last date to apply 9th October, 2022
Country Pakistan Locations Islamabad
Category Operations / Administration
Status Closed

 

Element

Description

Title

Operations Assistant

Grade

4

Project Name

USAID’s Pakistan Regional Economic Integration Activity (PREIA).

Location

PREIA Project Office, Islamabad.

Estimated Duration

One Year (Extendable to Project Duration)

Overview of Job and Project Description Summary

Operations Assistant is responsible for ensuring implementation of essential project operations standards, applicable policies & procedures, tools, templates as per guidelines. S/He will support Operations Team to support program operations.

Reports to

Operations Officer

Key Responsibilities

  • Assist in and collect of quotations and bills/invoices from vendors.
  • Assist in maintaining an audit ready filing system.
  • Prepare vouchers for payments and other supporting documents for submission to Finance for timely release of payments.
  • Make follow up calls to venders and service providers for timely delivery of procured goods and services.
  • Maintain and update trackers.
  • Support in making arrangements and coordinating events.
  • Support in making travel arrangements.
  • Perform other duties assigned by the supervisor.

Skills and Behaviors

  • Builds and maintains effective relationships, with their team, colleagues and external partners.
  • Approachable, good listener, easy to talk to
  • Develops and encourages new and innovative solutions
  • Honest, encourages openness and transparency
  • Resilient, enjoys working under professional and workload pressure.  Remains patient and effective 
  • Works well on own initiative while maintaining strong rapport with colleagues
  • Sensitive to the social & cultural environment
  • Ability to work independently to a high professional standard
  • Proactive and result-oriented with a strong ability to coordinate between different teams and individuals.

Minimum required Qualification

  • University degree in Business Administration or other discipline relevant to procurement
  • Excellent IT skills and High proficiency and MS Office suite
  • Excellent communications and writing skills
  • Fluency in written and spoken English.

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How to Apply for this Opportunity

Interested candidate may submit their CV and cover letter on [email protected] by or before Sunday October 09, 2022.

Please Mention the Position Title in Subject line.

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