Job Title:                              Deputy Head of Mission (Operations)

Job Grade Level:                 V (Senior Level)

Duty station:                       Islamabad/Sukkur– Pakistan

Reports to:                           Head of Mission

Field Requirement:         50% of the time.

Responsibilities of Deputy HoM Operations:

The Deputy HoM is responsible for but not limited to key responsibilities of operation management oversight, localization, and implementation of policies and procedures for CESVI and partners, resource management, Team management, and the safety and security aspects.

OPERATIONS OVERSIGHT

Oversight, direction, and advice on all aspects of CESVI operations management, aiming at the achievement of the following results:

• Successful contribution to the implementation of CESVI AOP and execution of the process and guidelines for procurement of goods and services.
• Maintain regular control of the operations budget and identify any exceptions or possible implications of under / overspending promptly.
• Promote continuous organizational learning culture with the empowerment of individuals and teams with the identification of learning needs.
• Provide managerial leadership to the Operation Coordinator and Supply Chain Coordinator and equip them with information, tools, and resources to improve performance & reach objectives.

IMPLEMENTATION OF POLICIES AND PROCEDURES

Implementation of appropriate operations process and procedures that comply with SCI policies and procedures and with donor conditions focusing on the achievement of the following results:

• Provide technical and managerial leadership in localization and implementation of partners’ operation, procurement, and logistic policies and procedures.
• Full compliance of operations with Procurement and Logistics policies, procedures, and processes.
• Provide expert review and advice on the service contract agreement, resource management, tools, and method associated with the operation, etc.

RESOURCE MANAGEMENT

Effective and efficient resources management in administration, procurement, logistics, and IT on the achievement of the following results:

• Ensure effective management of administrative / logistics resources and reporting in a systematic, transparent and efficient manner.
• Responsible for provision of high-quality and timely procurement and other program support to CESVI internal team and partners.
• Exercising management over procurement processes and logistics ensuring compliance with the procurement policies and procedures as well as donor rules and regulations.
• Oversee provision of transport and travel support (international and domestic).
• Oversight on maintenance of proper custody of CESVI assets and general inventory.

TEAM MANAGEMENT

• Empower the team, deepen understanding of their roles and assist with career development.

• Equip team members with information, tools, and resources to improve performance & reach objectives.
• Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular one on ones and performance reviews.
• Create and sustain a work environment of mutual respect where team members strive together to achieve excellence.

SECURITY

• Ensure compliance with security procedures and policies as determined by SCI.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Child Safeguarding Responsibility:

• Ensure that all beneficiaries of your program are receiving ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.

• Perform other duties, including administrative, as necessary and/or as requested.

Qualifications:

a.       Education

Master’s degree in Business Management, Development Studies, Social Sciences, or any other relevant field of study.

b.       Experience:

Minimum 10 years of proven experience in the development/humanitarian sector, in managing international development programs and liaising with donors. Proven experience in project planning, proposal development, report writing, resource mobilization, networking, partnership building, and working with INGOs.

c.       Competencies:

• Superior organizational skills and ability to multi-task, work under pressure, meeting deadlines in a fast-paced fluid environment.
• Sound knowledge of administrative and procurement & logistics procedures is highly desired.
• Proven supervisory ability and/or technical skills combined with leadership.
• Strong interpersonal skills and ability to establish and maintain effective working relationships with colleagues and partners in a diversified multi-cultural and multi-ethnic working environment.
• Skills in managing, organizing, planning, and implementing assigned tasks under the pressure of frequent and tight schedules.
• Strong ability to apply good judgment and decision-making skills in demanding and complex working environments.
• Demonstrated analytical and problem-solving skills in handling management and coordination issues at the country program level.
• Effective verbal and written communication, organizational, prioritization, and Microsoft Office applications.
• Excellent oral and written English skills are required.
• Ability to work effectively with an ethnically diverse team and partners in a sensitive environment.
• Excellent interpersonal communication skills to build links with staff, partners, government officials, donors, and other relevant stakeholders.

d.       Technical Skills:

Confident and proficient in the use of MS Office, proficiency in the English language (written and spoken) is mandatory. Understanding of the complete project cycle and implementation is desired.

Contract Duration                                                            

 08^th Month, (extendable)               

Salary                                                   

 450,000 Per Month         

These are Emergency Response Positions, so we will be hiring on a rolling basis and we may finalize the candidates before the given deadline.

Preference will be given to candidates, who can join immediately without notice periods.                          

 

Applications received till 1800 hrs. (PST) on 06^th October 2022 will be considered for further evaluations/shortlisting.

While we thank all applicants for their interest, only the shortlisted candidate will be contacted for an interview. Cesvi is an equal opportunity employer. To learn more about who we are and what we do, please visit our website at www.cesvi.eu