Job Title:                                Reporting and Documentation Coordinator

Job Grade Level:               III

Reports to:                           Program Manager/Head of Programs    

Role/Purpose of the Position:

Under the guidance and supervision of the Program Manager/Head of Programs, the Reporting and Documentation Coordinator will be responsible for the following deliverables;

• Prepare and finalize documents or regular reports including but not limited to interim, final, and quarterly progress reports, situation reports, briefing, and background information required by the donors, Government, and other entities, in coordination with project teams.
• Track donor reporting requirements and provide alerts to consortium partners reporting/ focal points for monthly and quarterly donor reports.
• Compile progress reports received from the Consortium partners and submit monthly activity reports to the Program Manager/Head of Programs.
• Ensure that internal and external reports are drafted promptly and with attention to quality (coherence of data, quality of writing, justification of the gaps and variation, measurement of indicators, results and objectives, appropriate formatting and presentation), including all necessary attachments and annexes.
• Compile daily and weekly updates from the Cesvi project team, on medical/ non-medical equipment and relevant WASH infrastructure needs, submission of assessments to the database, identification of beneficiaries, confirmation of beneficiaries, and distribution/completion statistics, in close communication and collaboration with a database manager and MEAL department.
• Support MEAL team in reporting duties including, but not limited to, responding to information requests, drafting success stories, and monitoring and reporting on project impact.
• Stay up to date regarding assessments and reports produced by the consortium partners and extract relevant and important information for reference and use in Cesvi reporting.
• Serve as the focal person for all the consortium lead Cesvi’s Project Management Unit (PMU) reporting matters.
• Maintain proper and standardized filing system for storing project documents according to Cesvi Program Management Maximum Standard.
• Periodically review reporting and documentation to determine whether the risks are being effectively managed and to check compliance with terms and conditions stated in the partnership agreement and MoU.
• Assist with audits and verifications and other ad-hoc reports and ensure that required documentation is available in a timely and effective manner.
• Coordinate the preparation of donor financial and program reports by Cesvi regulations and established procedures.
• Maintain and update reporting calendar, guidelines, and templates as necessary.
• Facilitate compliance with all donor/organizational communications initiatives. Facilitate information sharing among internal and appropriate external audiences, including regular situation reports.

• Any other job-related added task assigned by the supervisor.

Qualifications:

a.       Education

Master's degree in Development Studies, Social Sciences, International Development, or any other relevant field of study.

b.      Experience:

Minimum of 05 years of relevant professional experience in a similar position in NGOs/INGOs/UN Agencies.

c.       Competencies:

Good organizational skills and ability to multi-task, work under pressure, meeting deadlines in a fast-paced fluid environment.

Creative and flexible with problem-solving skills.

Demonstrated professionalism and diplomacy.

Ability to confidently represent oneself to high-level officials.

People management particularly coaching and influence management

d.      Technical Skills:

Confident and proficient in the use of MS Office, proficiency in the English language (written and spoken) is mandatory.    

Contract Duration                                                          

08 Months, (extendable)

Salary Range                                                     

180,000 (Per month)                                                  

These are Emergency Response Positions, so we will be hiring on a rolling basis and we may finalize the candidates before the given deadline.

Preference will be given to candidates, who can join immediately without notice periods.                             

Applications received till 1800 hrs. (PST) on 06^th October 2022 will be considered for further evaluations/shortlisting.

While we thank all applicants for their interest, only the shortlisted candidate will be contacted for an interview. Cesvi is an equal opportunity employer. To learn more about who we are and what we do, please visit our website at www.cesvi.eu