Senior Finance Manager

Karachi Based

Pathfinder Overview

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care and treatment. Pathfinder strives to strengthen access to family planning, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.

Job Summary

Manages the financial aspects of a project. Analyzes figures and implements recommendations based on these findings. Guides regional project offices and project staff regarding management of financial, budgetary, and contractual issues. Deploys staff and financial resources to achieve project targets

Key Job Outcomes:

Financial Management

Works with teams to track financial performance against approved budgets, key performance indicators and milestones. Reviews status of projects and budgets and prepares required reports.

Fund Tracking

Tracks funding availability by maintaining accurate records of expenditures including subcontractor costs.

Project Budget Advising

Guides project managers in preparing, monitoring, and reporting expenditure projections.

Quarterly Review Reports

Works with the Director of Finance and Operations to complete the monthly and quarterly project reviews. Shares the financial results with project teams. Provides recommendations based on analytical findings.

Budget Preparation for Proposals and Reports

Develops budgets for the Finance and Administration Director for proposals and reports.

Project and Organizational Forecast Tracking:

Maintains and updates the project forecast in Finance’s database and tracks budget versus actuals monthly and quarterly; prepares a 5 year organizational financial projections, highlighting organizational HR and Financial growth needs, supporting with efficient financial planning and management

Project Management and Participation:

Leads, manages or participates on cross-functional project teams.

Spending Plan Oversight

Oversees and monitors the review, analysis and monitoring of all monthly project spending performance for accuracy, allowability, adequate supporting documentation, proper authorization, compliance with Pathfinder and policies. Reviews budgets and modifications for cost proposals in compliance with the requirements of RFPs, RFAs or other solicitations.

Country Office Monthly Performance Report Tracking and Analysis

Tracks key indicators and processing of monthly country office reporting, including the receipt, review, recording, reconciliation, and consolidation of all income, expenses, and balance sheet items, to ensure compliance with GAAP, Pathfinder, and donor policies. Analyzes all report findings, takes appropriate action and responsibility for resolution. Regularly reports to the CFO on findings and strategy for resolution

Quality Assurance and Compliance:

Directs and coordinates the development and implementation of effective tools, systems, policies, and procedures that ensure consistent compliance and quality. Leads the regular and on-going quality control reviews and best practices in providing appropriate levels of control over the organization’s resources. Regulates country office finance trips and conducts monitoring trips, desk audits, and spot checks to determine country office and partner compliance with applicable donor rules and regulations and Pathfinder policies and procedures. Identifies and addresses training needs.

Annual Audit Planning:

Analyzes information from the finance team members in preparation for the annual external audit and/or program specific audit. Directs and guides the field finance teams in partnering with the field on the preparation and implementation of corrective action plans as a result of internal, external or program specific audits

Compliances to local statuary authorities and laws:

Will make sure that Pathfinder Pakistan office is complying with all relevant local laws and  authorities and bodies including provincial tax authorities, FBR, EOBI, Ministry of Interior financial report, Economic Affairs Division and annual account preparation and submission.

Education and Work Experience

• Master’s degree in Finance, Accounting, Business, or related field.
• 7 years’ experience in financial management, contract and grant administration, logistical administration, supervision, budgeting, reporting, accounting, and financial analysis
• Experience in financial management, budgeting and reporting of multi-million  dollar project operation
• Experience working in the non-profit sector

Preferred Education & Experience:

• Prefer: Previous work experience in an INGO in the health sector and Audit Firm
• Prefer: Master’s degree in Accounting, Finance or Business Management
• Prefer: Experience in the health sector
• Prefer: Fluency in a second language
• Prefer: Experience working or living in a developing country

Required Job-Specific Competencies:

• Finance and Accounting: Advanced knowledge of finance and accounting principles and practices for non-profit global organizations.
• Budgeting: Ability to prepare and guide others in preparing budgets for projects.
• Risk Analysis and Forecasting: Proven ability to identify areas of risk, build cost assumptions, and forecast financial performance.
• Financial Reporting: Ability to develop and deliver required financial reports.
• Management and Supervision: Proven ability to direct, develop and supervise the work of others.
• Systems and Tools: Advanced knowledge of finance and accounting platforms.
• Leadership and Management Skills. Proven ability to lead, manage and supervise the work of others.
• Data Analysis and Reporting. Advanced skills in completing data analysis and preparing reports.
• Systems and Tools: Advanced knowledge of accounting and financial management software.
• Compliance: Advanced knowledge of standards and guidelines for grant and contract compliance.

Minimally Required Organizational Competencies:

• Software Applications: Advanced knowledge of MS Office products, including MS Word, Excel, Outlook and PowerPoint and knowledge of ERP systems and accounting software.
• Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services of assigned project and program.
• Language: Advanced oral and written communication skills in local language and in English.
• Influencing: Proven ability to influence others at all levels within the organization
• Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and project management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision.
• Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
• Matrix Management: Ability to thrive in a matrixed organization.
• Confidentiality: Ability to maintain confidentiality in work related matters

Other Information:

1. Travel required (40% or less)
2. Uses cellular and office phone, laptop or desktop computer
3. This job description format focuses on the main duties of the position and is not intended to list every potential task or assignment.
4. Duties can and will change to meet the changing priorities of the department and organization.

Equal Employment Opportunity Employer Statement

Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Safeguarding and Protection Statement

Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with us. We expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us.