CARE is a leading global humanitarian and development organization. In Pakistan, CARE started its operations in 2005 and since then has supported the Government of Pakistan’s efforts to reduce poverty and suffering of the people affected by disasters. CARE’s programs focus on helping Pakistan achieve its Sustainable Development Goals especially in the areas of Health, Education, Women’s Economic Empowerment and Emergency Preparedness and Response (EPR). Since starting operations in Pakistan, CARE has responded with life-saving support to a series of large-scale disasters. Through emergency programs, CARE International in Pakistan (CIP) has provided relief, recovery and rehabilitation support to millions of Pakistanis affected by disastrous floods, earthquakes and displacement. CIP works through its local partners and a range of stakeholders for development, as well as emergency response related interventions, which makes collaboration a key component of its work, across the country. We are a nationally inclusive organization that strives to support the most vulnerable communities all over Pakistan, with particular attention to women and girls and youth.

Since the onset of 2022 monsoon floods in Pakistan, CARE International has initiated much needed life-saving humanitarian response for flood affected communities in Baluchistan, Sindh and Punjab provinces. 

I. Job Summary:

The Project Assistant will support the Project Officer/ Manager in planning and implementation of all project activities consistent with approved program designs and strategies. S/he will assist the Project lead in maintaining all program files, information/ database, in both hard and soft form, as per CARE and donors’ policies.

II. Job Responsibilities and Tasks:

Job Responsibility #1: Support implementation of all project activities consistent with approved program designs and strategies.

% of time: 40%

• Assist the Project Officer/ Manager in ensuring that all the project data is maintained both in soft and hard form and are saved properly and updated regularly.
• Support and assist the position’s supervisor and fellow project colleagues in the successful implementation activities
• Prepare grant files in hard and soft copies for audits and donor inspection.  
• Coordinate with the emergency response teams and partner staff for the successful completion of project activities and participate in verification of beneficiaries as well as distribution of relief goods
• Actively participate in field monitoring and verification of project activities at field level in the light of project strategies/procedures/systems
• Perform day to day operations/ admin/ technical tasks related to the project activities.

Job Responsibility #2: Coordination and Reporting.

% of time: 30%

• Participate in periodic programming reviews of the project to record the minutes, report generation and action plans.
• Maintain liaison with other departments and external partners/stakeholders.
• Organize and facilitate project related events
• Prepare meeting notes and follow up with the relevant staff on action items.
• Assist in project reporting and program documentation as per CARE and Donor requirements and timelines.
• Ensure weekly updates of relevant portions of the project’s work plan and components thereof.

Job Responsibility #3: Record keeping and Communications

% of time: 25%

• Assist the project teams in reviewing and archiving in a compliant manner all project documents.
• Ensure that all the documents received from field are properly reviewed and verified. Identify gaps in documentation and ensure accuracy.
• Support the project teams in ensuring that systems are in place to periodically capture and document learning related to success and failures occurring during the program period.

Job Responsibility #4: Any other task as assigned by the supervisor.

% of time: 05%

• The duties and responsibilities described above are subject to change, depending on organizational needs.
• Safety and Security is everyone’s responsibility within CI through full compliance and accountability (as per Principle of the CARE International Safety & Security Principles).

III. Problem Solving

Levels one and two of problem solving apply to the incumbent. The incumbent will be involved in daily routine activities, s/he also uses interpolative skills to pick and choose the right solution to address given problems.

IV. Qualifications (Know How)

a) Education/Training

Required: Bachelor’s degree in Social Science, International Development, Humanitarian Studies or related field.

Desired: Master’s degree in any related field will be preferred.

b) Experience:

Required: 

• Minimum 1 – 2 years of experience in the humanitarian sector with reputable NGO.
• Experience in recordkeeping, writing and editing reports/ concept notes etc.

Desired:  Experience of working with International NGOs.

c) Technical Skills:

• Ability to perform successfully as a member of multiple project-related teams.
• Strong computer skills particularly in Microsoft Word, Excel, and Power Point.
• Strong time management skills with the capacity to adapt to a changing environment and work under tight deadlines.
• Excellent writing, communication, proofreading, editing and presentation skills.
• Ability to interact with and manage diverse stakeholders (such as vendors, beneficiaries, and donors).
• Detail-oriented, ability to multi-task and manage time well. 
• Proficiency in English and Urdu. other Pakistani languages preferred.
• Willing to travel on a short notice, as required by the organization.

d) Competencies:

Respect, accountability, building commitment, stress tolerance, collaboration, contributing to team success, customer focus and information monitoring. 

Team work – Able to work effectively with other people within a work group.

Writing – Able to communicate ideas and information in writing to ensure that information and messages are understood and have the desired impact.

V. Contacts/Key Relationships 

The Program Assistant is expected to collaborate with the PM, PO, partner staff, and support teams on related functional affairs, consistently coordinate and team up to achieve the desired project activities. The position is to have constant contact with the partner organizations.

VI. Working Conditions and Level of Travel Required

The position is based in Islamabad with around 50% travel to field and partner organizations as per organizational requirement.

CARE International in Pakistan is an equal opportunity employer; only individuals who are shortlisted will be contacted for an interview. CARE has a zero-tolerance approach toward sexual harassment, exploitation and abuse, and child abuse.

Note: Individuals can apply using Brightspyre or send their resumes directly to [email protected] clearly mentioning the position title in the subject line of the email, before the stated deadline. Please share your current as well as salary expectation along with the CV. 

Short-listing will be done on rolling basis.